HR Assistant

Project Location : Yemen, Aden Gov.
Based : Aden
Posting Date: 03-JUN-2021      
Application Deadline : 10-JUN-2021 
Languages Required : English / Arabic  
Reports to: Project officer
Duration of Initial Contract : 6 months with property of extension
Required position numbers: 1 

Background
The Society for Humanitarian Solidarity (SHS) is a nonprofit humanitarian NGO based in the in Aden, Yemen. It was founded in 1995.The SHS provides assistance to refugees and migrants who arrive in Yemen every year. The organization also assists the local community in Yemen. The NGO won the Nansen Refugee Award, dedicated by the UNCHR. SHS has partnerships with UNCHR, OCHA, and WFP.

Project overview:

“With the funding of WFP, SHS has implemented a project for community- based supplementary feeding program BSFP in Aden governorates as preventive measures to fight malnutrition in Yemen specially in the vulnerable people.

Job Summary/Position Summary:
Under the direct supervision of the Nutrition Project manager, Nutrition Officer will primarily be responsible for effective planning and implementation of nutrition-related activities of the project. He/she will supervise the activities of and provide guidance to the field-based project nutrition supervisors as appropriate. The Technical Officer (Nutrition) will spend considerable time in the field supporting and building rapport with the field-level staff,, CHNVs and other development partners.  

Duties and Responsibilities:

• •    Opening the new positions, Screening and longlisting the candidates and provide the results for the HR assistant.
• •    Conducting and planning the interviews within coordination with projects heads for all candidates.
• •    Generate offer letters; contract letters for the selected candidates issue them.
• •    Ensure HI’s administration and HR procedures and guidelines are clearly communicated to all staff, including through the dissemination of official notes and memos, and the introduction of new employees to HI’s procedures and regulations.
• •    Assist in the entire process of the hiring, probation, evaluation, promotion and termination of staff.
• •    Prepare and update briefing/induction packages for new staff and oversee/coordinate the induction process.
• •    Assist with the management of staff complaints through HI established mechanisms and ensures HI Code of Conduct is understood and abided at all times.
• •    Focal point for the liaison with Health & Life Insurance Company on all related issues & serve as the liaison with service providers on all staff health insurance issues. 
• •    Develop and maintain an accurate staff database.
• •    Prepare the payroll sheet according to the time sheets and submitted to the HR assistant  in a monthly basis.
• •    Tracking the annual and sick leaves for each staff on a monthly basis.
• •    Serve as a link between management and employees by handling questions, clarification of policies, interpreting and administering contracts and helping solve work-related problems
• •    Ensure that all new employees received their mandatory trainings and have set performance objectives for their probation period and receive the confirmation letter to file it.
• •    Ensure implementation of appraisal processes as per HI’s  internal rule and regulations.

Qualifications and requirements

• •    First degree or equivalent in a relevant discipline (business administration)
• •    At least 3 years of experience in the same position (HR)
• •    Written and spoken English essential.
• •    Proven ability to organize work effectively.
• •    Should be well-versed in computer applications such as MS Word and MS Excel