M&E Assistant

Division: MEAL.
Location: Al Mokalla, Hadhramaut.
Reports to: MEAL Officer. 

 About The Organization: 

A humanitarian, independent, non-profit, non-governmental organization that works across Yemen. The organization provides direct assistance for conflict-affected populations, IDPs, host communities, and vulnerable groups in the conflict areas. In partnership with international agencies, the organization takes action during crisis situations and goes the extra mile to engage in other contexts where its competencies will add value. The organization promotes durable solutions for conflict-affected populations and helps to restore services, education, economy, well-being, and health.

Job Purpose:

Under the direct supervision of the MEAL Officer (or as assigned by the MEAL Unit Manager), the M&E Assistant is responsible for the provision of effective support on the day-to-day implementation of the project's MEAL plan, activities, and deliverables, and contributes to achieve and improve the quality of the project. He/she is responsible for monitoring and supervising project activities in the targeted districts providing regular reports to the MEAL Officer. ‎ M&E Assistant will also support the development of M&E systems, ensuring quality and accountability standards are integrated into the regular MEAL activities. He/she will maintain all data, conduct relevant need assessments, ensure full compliance with rules and regulations for project implementation, and develop frequent reports on all project activities.

Key Responsibilities:

Monitoring and Evaluation:

• Providing accurate qualitative and quantitative data collected in the field according to external and internal deadlines.
• Conduct monitoring and follow-up visits to locations of activities’ implementation.
• Conduct field monitoring visits to assess the implementation of project MEAL plans.
• Conduct and support partners in the implementation of focus group discussions and data collection for reporting on project indicators.
• Support data collection for the purpose of internal studies, assessments, evaluations, and any other data collection requirements.
• Support planning, implementation, and follow-up of evaluations
• Conduct simple data analysis and present and disseminate information to inform program management.
• Undertake visits to the field throughout the project, as needed to support data collection or verify data quality; this includes the Data Quality Assurance (DQA) Guideline.
• Support data entry and reporting efforts if needed, and contribute to the overall implementation of assessment, monitoring, and evaluation activities.
• Support data analysis and quality checking needs that may arise.
• Support the implementation of activities of project MEAL plans in collaboration with the project team.
• Contribute to the documentation of project events such as meetings, event and workshops.

Data Collection & Validation:

• Review databases and data tracking tools of the projects to maintain data quality for collating reliable and consistent data that meet donors' minimum reporting requirements.
• Identify strengths and weaknesses in existing data collection and assist in proposing strategies to increase data use.
• Working closely with the MEAL Officer to establish a mechanism for data collection tools (quantitative and qualitative) and reporting to ensure all monitoring requirements are met, including field monitoring.
• Conducting data quality assessments on key activities and developing analytical reports.
• Conduct systematic data quality checks and cleaning procedures before submitting data for analysis.‎

Accountability and learning:

• Establish, manage, and strengthen Accountability to Beneficiaries which includes capacity building.
• Establish and manage a Complaint and Feedback Mechanism which facilitate beneficiaries / communities to register complaints and share feedback.
• Assist the project in carrying out preliminary first inquiry report in case of serious nature of complaints filed by beneficiaries/communities.
• All complaints that are received in the complaint boxes should be raised to the accountability assistant in a timely manner.
• Identification and formulation of lessons learned from evaluations and studies to be integrated into the final report.
• Participate in annual project reviews and planning workshops and prepare relevant reports.
• In coordination with the Information Management Officer, MEAL Manager, and MEAL Officer, implement the Accountability Mechanism, including preparations of tools for feedback and complaint collecting and recording.

Reporting & Analysis:

• Produce monitoring reports on the given format and reflect all the received figures or conducted activities on the prepared formats.  
• Monthly analytical reports (covering beneficiary verification and feedback for Accountability to Affected Populations, direct observation, and on-site verification on the implementation of programs, service delivery verification, post-distribution monitoring, During Distribution Monitoring).

Education, Skills & Experience:

• University degree or High Diploma.
• At least one years’ field monitoring/ field level project implementation experience working with local or international NGOs, preferably education projects at a similar level, is required.
• Computer skills – Outlook, Word, and Excel required.
• Language skills – Arabic, English required.