Update
Deadline extended
Job Description
About Our Client
One of our clients, “A company in Yemen", is seeking to recruit a highly qualified employee. Where that company always relies on the recruitment of those with excellent educational qualifications and reputable people, and also to provide exceptional job opportunities.
Purchase Assistant
Division: Finance
Department: Purchase & Contracting
Age Limitation: Up to 32 Years Old
Place: Sana’a Governorate
Primary Objectives:
- Quotation Management: Efficiently gather and process quotations for every Purchase Request (PR) within the specified time frame.
- Supplier Coordination: Establish and maintain strong relationships with suppliers to ensure timely and cost-effective sourcing.
- Timely Processing: Ensure all PRs are processed within two working days to facilitate smooth operations.
- Sourcing Strategy Development: Create and implement effective sourcing and procurement plans that align with organizational needs.
- Supplier Evaluation: Conduct thorough evaluations of suppliers after each purchase to assess performance and enhance future procurement strategies.
- Oversight of Overseas Purchases: Manage all aspects of overseas purchasing to ensure compliance with international procurement standards.
- Tender Document Preparation: Accurately prepare tender documents and communication for the tender committee for PRs requiring approval.
Summary of Main Duties:
- Getting the quotations needed for every PR.
- Hand over the quotations and PR to the PO officer within one working day of getting the quotations needed.
- All PRs should be processed within two working days maximum
- Determine and match sourcing suppliers/partners for every PR.
- Develop sourcing and procurement plans.
- Identify demand requirements and supplier list.
- Manage supplier and purchase negotiation and relationships.
- Follow up a collection of quotations.
- Follow up with the logistics officer to send the POs to suppliers
- Coordinate with the logistics officer to follow up with the suppliers to deliver the goods
- Participate in analysis committees.
- prepare a supplier evaluation after each purchase.
- Handle all overseas purchases.
- Prepare tender documents according to every PR type.
- Prepare letters to the tender committee for PRs that need TC approval.
Job Requirements:
- Bachelor’s degree in Finance (preverbally 80% and above).
- Minimum 0-3 years of experience in the same filed.
- Experience: Previous experience in procurement or sourcing roles, preferably in a similar industry.
- Skills: Strong negotiation and communication skills, with the ability to manage supplier relationships effectively.
- Analytical Abilities: Proficient in analyzing supplier performance and developing sourcing strategies.
- Attention to Detail: Ability to prepare accurate tender documents and evaluate suppliers meticulously.
- Organizational Skills: Exceptional time management skills to ensure all tasks are completed within deadlines.
- Technical Proficiency: Familiarity with procurement software and tools, as well as Microsoft Office Suite.
- Team Collaboration: Ability to work collaboratively with logistics officers and other team members to ensure seamless operations.
- Problem-Solving: Strong problem-solving skills to address any issues that may arise during the procurement process.
How to Apply
Submission Mechanism:
Those who meet the above requirements must submit their information under Hajar Excel Website or our Recruitment Platform HERP: Click HERE.
Ensure to:
- Add your cover letter.
- Add/update your data correctly in the platform HERP.
- Upload your ID Card (Required)*.
- Upload your college transcript and certificates (Required)*.
- All Applications should be in English, other will not be considered*.
- Candidates not applied through HERP will not be considered.
Only shortlisted candidates will be contacted after the application submitting deadline.
Important Notes / مقترحات هامة
Following the instructions on How to apply will always increase your chances of getting your application looked at.
إتباع تعليمات التقديم المذكورة في كل إعلان ستزيد من فرصة النظر لسيرتك الذاتية من قبل الجهة المعلنة
إتباع تعليمات التقديم المذكورة في كل إعلان ستزيد من فرصة النظر لسيرتك الذاتية من قبل الجهة المعلنة
If you’re applying by email, make sure you mention the job title in the “Subject” field of your message
تذكر أن تكتب إسم الوظيفة و موقعها في عنوان البريد عندما يكون التقديم عبر الإيميل
تذكر أن تكتب إسم الوظيفة و موقعها في عنوان البريد عندما يكون التقديم عبر الإيميل
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