‘Administrative Assistant’

ACADEMIC AND PRACTICAL QUALIFICATIONS:

1- University degree in business administration, or its equivalent.
2- At least 2 years of experience in the profession.
3- V. Good English Language.

RESPONSIBILITIES

1.    Organize and schedule appointments
2.    Plan meetings and take detailed minutes
3.    Write and distribute email, correspondence memos, letters, faxes and forms
4.    Assist in the preparation of regularly scheduled reports
5.    Develop and maintain a filing system
6.    Update and maintain office policies and procedures
7.    Order office supplies and research new deals and suppliers
8.    Maintain contact lists
9.    Book travel arrangements
10.    Submit and reconcile expense reports
11.    Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

REQUIREMENTS AND SKILLS

1.    Knowledge of office management systems and procedures
2.    Working knowledge of office equipment, like printers and machines
3.    Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
4.    Excellent time management skills and the ability to prioritize work
5.    Attention to detail and problem solving skills
6.    Excellent written and verbal communication skills
7.    Strong organizational skills with the ability to multi-task

PREFERRED CANDIDATES

1.    Nationality: Yemeni
2.    Gender: Male.
1-    Experience: MUST have experience as an Administrative or related field.
2-    Qualifications: University degree in Business Administration, or its equivalent.