Position: Finance Assistant 
Position Type: Full time.
Duty Station: Taiz – School Food Project (Healthy school Kitchen).
Duration of Contract: 9  months 
Supervision:  Direct supervision of the Finance Officer
Deadline: 16-08-2026

I.    Background

The Humanitarian Development Program (HDP) is a nonprofit and independent NGO in Yemen. It focuses on improving the quality of Yemeni people’s life through well-planned and comprehensive projects in WASH, education, Food security & livelihood Shelter, CCCM, Protection, health and related activities that strengthen underserved communities in all parts of Yemen with the flexibility to respond rapidly to emergencies.
HDP uniquely believes in the power of community, and the strength of partners and donors to make a positive impact in the lives of Yemeni people HDP uniquely believes in the power of community, and the strength of partners and donors to make a positive impact in the lives of Yemeni people. Humanitarian Development Program (HDP) places human dignity at the center of its relief and development work. At the heart of the Program’s efforts to impact poverty and social justice. Vulnerable adults and children are particularly at risk of sexual exploitation and abuse. HDP defines the program’s commitment to the protection from sexual exploitation and abuse (PSEA) of vulnerable adults, involving HDP Employees and Related Personnel. In recognition of the special vulnerability of children, also HDP affirms commitment to the welfare and protection from sexual exploitation and all forms of abuse of children, involving HDP employees and related personnel.
Procurement Assistant is responsible to support logistics department under the direct supervision of the Logistics Officer in order to support the implementation of the project activities on a timely and good quality basis, and in compliance with HDP procedures and donors’ guidelines.

Project Summary :

The School Kitchen Project aims to provide healthy and proper daily school nutrition for male and female students. The project targets 30,000 students across 55 targeted schools in Taiz Governorate (Salah, Al-Mudhaffar, and Al-Qahirah Districts), funded by the World Food Programme (WFP) and implemented in partnership with Hayel Saeed Anam Group (HSA).

Duties and Responsibilities

Under the direct supervision of Finance Officer, the finance  Assistant will undertake the following tasks: 

• Prepare Payment Vouchers (PV), Receipt Vouchers (RV), and Journal Vouchers (JV) ensuring proper matching with supporting documents (invoices, receipts, attendance sheets) and correct cost allocation.
• Assist in managing daily petty cash operations, execute authorized cash disbursements, record transactions accurately, and participate in periodic cash counts.
• Enter daily financial transactions and ledger entries into the accounting software (Onyx Pro) under the supervision of the Finance Officer.
• Assist in calculating income and payroll taxes according to Yemeni tax regulations and prepare documents for statutory remittances.
• Record local exchange rate variations (Sana'a and Aden markets) on transactions as instructed by the Finance Officer.
• Assist in reviewing and auditing monthly attendance sheets, payrolls, and operational stipends for kitchen workers and field distribution teams.
• Maintain a well-organized, systematic physical and electronic archiving system for all financial documents, vouchers, and contracts.
• Support internal and external audit missions by retrieving requested invoices, files, and assisting in project financial closure activities.
• Submitting financial plans and reports (weekly/monthly), as well as the final report, to the Project Manager and the Chief Financial Officer.
• Perform any other related financial and administrative tasks assigned by the Finance Officer or Finance Manager.
   
• إعداد سندات الصرف، القَبض، واليومية مع التأكد من مطابقتها التامة للمستندات المؤيدة (الفواتير، الإيصالات، كشوف الحضور) والتوجيه المحاسبي السليم.
• المساهمة في إدارة العهد النقدية اليومية، تنفيذ المدفوعات النقدية المعتمدة، تسجيل الحركات بدقة، والمشاركة في عمليات الجرد النقدي الدوري للصندوق.
• (Onyx Pro)إدخال المعاملات المالية اليومية وقيود اليومية في النظام المحاسبي  تحت إشراف ومراجعة الضابط المالي.
• المساهمة في احتساب ضرائب الدخل والأجور وفقاً للوائح الضريبية اليمنية وتجهيز المستندات الخاصة بالتوريدات القانونية للجهات المختصة.
• تسجيل فروق أسعار الصرف المحلية (أسواق صنعاء وعدن) على المعاملات المالية بحسب توجيهات الضابط المالي.
• المساعدة في تدقيق ومراجعة كشوف الحضور الشهرية، مسير المرتبات، والحوافز التشغيلية لكادر المطبخ وفرق التوزيع الميدانية.
• الحفاظ على نظام أرشفة ورقي وإلكتروني منظم ومحدث لكافة المستندات والسندات المالية والعقود الخاصة بالمشروع.
• مساندة فرق التدقيق الداخلي والخارجي عبر توفير الفواتير والملفات المطلوبة، والمساعدة في أعمال التصفية والإغلاق المالي للمشروع.
• رفع الخطط والتقارير المالية (اسبوعية/شهرية) وكذلك التقرير النهائي لمدير المشروع والمدير المالي
• أداء أي مهام مالية أو إدارية أخرى ذات صلة يكلفه بها الضابط المالي أو المدير المالي.

Core Competencies:  

• Integrity & Transparency: Strict commitment to ethical conduct, financial transparency, and HDP core values, including PSEA.
• Attention to Detail: High level of accuracy in data entry, sorting documents, and numerical verification. 

Functional Competencies:

• Basic Accounting Knowledge: Good understanding of basic accounting principles, bookkeeping, and cash management.
• Software Proficiency: Familiarity with computerized accounting systems (Onyx Pro) and office applications.
• Teamwork & Flexibility: Ability to work cooperatively under pressure in a field environment and meet deadlines.
• Commitment to safeguarding,PSEA, non-discrimination,And diversity 

Education and Experience

• Bachelor’s degree in Accounting, Commerce, Business Administration, or a related field.
• Minimum 1 to 2 years of relevant experience in accounting or financial assistance, preferably with local or international NGOs in Yemen.
• Good command of MS Excel (spreadsheets, basic formulas), ability to handle data entry, and file management.
• Proficiency in Arabic (written and spoken) and working knowledge of English.
• Proficient in MS Office suite (Word, Excel) and email correspondence.