Finance Assistant

Posted on: 13 October 2026 
Deadline: 26 October 2026
Job Title:   Finance Assistant
Location: Aden
Starting Date: November 2026

Background
Society for Humanitarian Solidarity (SHS) is a nonprofit humanitarian NGO based in Yemen. Founded in 1995, SHS received the Nansen Refugee Award in 2011 for its dedicated work in providing assistance to refugees and migrants arriving in Yemen. SHS is a trusted implementing partner to more than five international organizations operating in Yemen. SHS has built strong credibility and trust among local communities and international organizations through its long-standing work in providing assistance to IDPs and the most vulnerable groups

GENERAL JOB SUMMARY: The Finance Assistant supports the financial implementation of SHS’s emergency food cash assistance project in Abyan and Lahj. Under the Finance Manager’s supervision, the assistant prepares payment documentation, maintains accurate financial records, reconciles cash assistance payments and service provider fees, and supports budget monitoring and financial reporting.
The assistant coordinates with the Project Coordinator and MEAL Assistant to resolve payment discrepancies, maintain complete supporting documentation and ensure compliance with SHS financial procedures, donor requirements and segregation of duties.

ESSENTIAL JOB FUNCTIONS: 

1.    Prepare project payment requests and check supporting documents for completeness, accuracy and compliance with SHS procedures.
2.    Confirm that expenditure is correctly coded to approved budget lines and submitted to authorized personnel for approval.
3.    Record project transactions promptly and maintain organized financial files.
4.    Prepare financial service provider payment documentation using approved beneficiary payment lists.
5.    Reconcile funds advanced to the financial service provider against reported payments, transfer fees, unpaid amounts and returned balances.
6.    Coordinate with the MEAL Assistant to compare financial service provider reports with beneficiary receipt records and investigate discrepancies.
7.    Maintain a reconciliation tracker and follow up outstanding documentation and balances.
8.    Support bank and petty cash reconciliations and cash counts according to assigned responsibilities and SHS financial procedures.
9.    Prepare and follow up authorized staff advances, ensuring timely clearance and supporting documentation.
10.    Prepare monthly expenditure summaries and support budget-versus-actual reviews with the Finance Manager and Project Coordinator.
11.    Support payroll preparation and project salary allocations in coordination with HR, including documentation of applicable tax and social security payments.
12.    Review supplier and contractor invoices against contracts and confirmation of services before submitting payment requests.
13.    Maintain records of project commitments, advances and prepayments.
14.    Support preparation of donor financial reports and project financial close-out.
15.    Provide supporting records for authorized audits and reviews under the Finance Manager’s guidance.
16.    Report suspected fraud, unsupported expenditure or financial irregularities through designated SHS channels.
17.    Protect confidential payroll, beneficiary and financial information.
18.    Perform other relevant duties assigned by the Finance Manager within the role.

• SUPERVISORY RESPONSIBILITY: Non.
• ACCOUNTABILITY: Accountable for accurate financial records, complete payment documentation, timely reconciliations and compliance with SHS financial procedures.
• Maintain segregation of duties: payment preparation, approval, release and reconciliation must follow SHS’s delegated authorities and control procedures. The Finance Assistant must not independently approve their own payment requests.
• REPORTS DIRECTLY TO: Finance Manager. Coordinates project priorities and reporting timelines with the Project Coordinator.
• WORKS DIRECTLY WITH: Project Coordinator, Field Officer, MEAL Assistant, SHS Finance Unit, HR, Logistics and Procurement staff, Internal Controller, and the financial service provider.

KNOWLEDGE AND EXPERIENCE: 

• Bachelor’s degree in accounting, finance or a relevant discipline.
• At least two years of relevant accounting or finance experience, preferably in a humanitarian organization.
• Experience preparing payments, maintaining financial records and conducting reconciliations.
• Familiarity with cash assistance payments and financial service provider reconciliation is preferred.
• Understanding of internal controls, supporting documentation and segregation of duties.
• Proficiency in Excel and accounting systems.
• Strong numerical, organizational and communication skills.
• Fluency in Arabic and working proficiency in English.
• Ability to handle confidential information and meet reporting deadlines.

SUCCESS FACTORS:

• Maintains accurate and complete financial records.
• Processes documentation efficiently and follows approval procedures.
• Identifies discrepancies promptly and follows up their resolution.
• Clears advances and reconciles payments within agreed timelines.
• Communicates clearly with project staff and the Finance Unit.
• Maintains confidentiality and professional integrity.