Caritas Poland is looking for a Finance Officer (national position):

• Duration:  One Year
• Location: Aden Office
• Number of positions:    1 
• Position: Finance Officer
• Contract details: Full-time
• Starting date: 1st Jan 2026
• Position reports to: Head of Mission Caritas Poland in Yemen

About Caritas Poland

Caritas Poland is the largest charity organization in Poland, carrying out its activities on the country level since 1990. Caritas Poland has also implemented numerous humanitarian and development aid projects in more than 60 countries affected by conflicts, wars and natural disasters. Recently, Caritas Poland has been particularly supporting the needy in the Middle East – in Syria, Jordan and Iraq – as well as in Colombia, Venezuela, Ukraine, Nepal and in many countries in Africa and South Asia. For more information, please refer to https://www.caritas.org/ and https://www.caritas.org/where-caritas-work/europe/poland/.
Caritas Poland has been funding health projects in Yemen since July 2019, and has received official registration in May 2020, with plans for expansion of activities across a range of sectors, currently focusing on Health and Water, Sanitation and Hygiene (WASH). 

Job description:

The role of the Finance Officer is not limited to the specific duties mentioned below. It is subject to change with the evolution of the conflict and in accordance with CARITAS POLAND's vision and mission. As such, the Finance Officer is required to manage all unforeseen issues and circumstances in relation to the finances and should remain adaptable to perform responsibilities that may not be mentioned below, as and when required.

KEY RESPONSIBILITIES AND DELIVERABLES

Technical Support and Management:

• Maintain complete books of accounts, as per CARITAS POLAND Finance Manual.
• Check all payment claims to ensure compliance with: CARITAS POLAND policies and procedures, valid scheme of delegation, CARITAS POLAND donor compliance requirements, in-country laws and any other official regulatory authority.
• Ensure that all payments are properly coded to record against active awards and to complete authorization of respective budget holders as per CARITAS POLAND Scheme of Delegation.
• Ensure that all program implementation activities that require direct or indirect disbursement of hard cash to suppliers, contractors, and beneficiaries are safe-guarded by segregation of duty.
• Ensure appropriate segregation of duties for each and every financial management task
• Maintain assets and liabilities monthly schedules and reconciliations with Financial Management system (FMS).
• Ensure that daily financial matters are handled in a systematic, accurate and transparent manner.
• Signal HoM of any financial risks / fraud activities.
• Ensure that positions reporting to you fully comply with CARITAS POLAND policies and procedures and arrange trainings around financial management.
• Oversee the professional direction / delegation / supervision / accountability of reporting staff as per their job descriptions or any official documentation.
• Follow-up and confirmation of the date of eligibility of grants and demands Liquidation of the financial payment sent by the donor and according to the dates specified by the donor.
• Preparing and processing salaries according to the date of maturity without delay and according to the regulations of CP
• Ensure the tax benefits of all transactions
• Prepare the financial spending plan for the project period based on the logistics plan and follow up continuously and the extent of implementation and submit a monthly report
• Complete and insert all the documents in the system monthly without delay and issue a report

Coordination and Representation:

• Assist to strengthen internal controls and the environment around it.
• Ensure preparation of employees’ monthly salary cost allocations in close coordination with Human Resource (HR).
• Assist in tracing all account balance sheets on a monthly basis and at the end of each award.
• Monitor cash and bank flows on a daily-basis and maintain close coordination with financial institutions to ensure smooth transactions, while
• safeguarding CARITAS POLAND’s cash from assessed / known risks. If, for unforeseen reasons, institutional banking system services are not available, arrange an alternative arrangement with consent from a respective Field Manager or HM.
• Assist the Field and Country Office Finance teams during internal/external audits, donor specific audits, and authorized third-party reviews of financial records.
• Maintain working relationship with CARITAS POLAND partners.

Administrative Duties:

• Actively participate in Budgetary review meetings.
• Submit all Internal and external financial reports in a timely manner.
• Prepare/review Bank and cash, and financial data entry on a daily-basis.
• Follow-up prepayments (like rent, Internet service, etc.) and manage schedule on FMS monthly.
• Ensure that monthly bank reconciliations for all accounts are prepared on a regularly basis.
• Review official e-mails on a daily-basis, respond to queries from suppliers and colleagues in a timely and appropriate manner, and ensure any Problematic issues are raised with the line manager at the earliest opportunity.
• Other duties as assigned

REQUESTED QUALIFICATIONS 

• Bachelor's degree in Accountancy or Finance/OR Equivalent EXPERIENCE.
• Proficiency with MS Office Suite (Word, Outlook, Excel, PowerPoint, Access)
• Excellent command of the English Language (written, read)
• Excellent reporting skills, including the ability to produce well-structured, accurate, and timely financial reports.
• HRIS /Payroll systems.
• Flexibility and good communication skills.
• Team working.

NICE TO HAVE

• Prior work experience in a non-governmental organization (NGO).
• Problem-solving skills 
• Initiation and proactiveness