Position details

Job description

The Finance Officer will support accurate financial management, compliance and reporting across the organization’s operations.

Duties and responsibilities

• Maintain complete accounting records in line with the organization’s Finance Operation Manual.
• Review payment claims for compliance with organizational policies, donor requirements, and Yemeni laws and regulations.
• Code payments to the appropriate active grant and confirm approval by the relevant budget holder in line with authorization thresholds.
• Check that payments to suppliers, contractors and beneficiaries have appropriate supporting documents.
• Work with the Head of finance and compliance officer to improve internal controls and the control environment.
• Maintain proper separation of duties across financial management tasks.
• Participate in Budget vs. Actual review meetings.
• Prepare or review bank and cash records, and enter financial data daily.
• Review prepayments and accruals each month, including rent and Internet services, and maintain their schedules in QuickBooks.
• Coordinate with Human Resource (HR) and the Head of finance to prepare monthly staff salary cost allocations.
• Ensure bank reconciliations are completed regularly for every bank account.
• File all vouchers in both hard-copy and electronic formats.
• Help the Head of finance review balance sheet accounts each month and at the end of each grant.
• Maintain monthly asset and liability schedules, reconcile them, and ensure balances agree with QuickBooks.
• Handle daily financial matters accurately, systematically and transparently.
• Monitor cash and bank balances, coordinate with financial institutions to support cash flow, and protect organizational cash from identified risks.
• If institutional banking services are unavailable, arrange an alternative only with prior approval from the relevant program manager or the Head of finance.
• Support field office and finance teams during internal, external and donor-specific audits, as well as authorized third-party reviews of financial records.
• Work with the program coordinator to understand the financial and compliance requirements of donor-funded projects.
• Maintain effective working relationships with organizational partners and support offices to facilitate project financial implementation.
• Submit internal and external financial reports on time.
• Check official emails daily, respond promptly and appropriately to colleagues and suppliers, and raise problems with the program coordinator as early as possible.
• Carry out other related duties assigned by the direct supervisor.

Qualifications and requirements

• Bachelor’s degree in Accounting.
• At least 3 years of relevant experience.
• Familiarity with computerized accounting software; QuickBooks is preferred.
• Advanced Microsoft Excel skills.
• Previous experience working with NGOs.
• Very good written and spoken English communication and reporting skills.
• Strong working knowledge of Microsoft Office, including Word, Excel, PowerPoint and email.

Other information

Female applicants are encouraged to apply.