SOLIDARITES INTERNATIONAL launches the internal /and external recruitment of Finance Responsible

BASE: Aden
POSITION: Finance Responsible

PRESENTATION OF THE ORGANIZATION

SOLIDARITES INTERNATIONAL (SI) is an international humanitarian NGO which, for more than 40 years, has been providing assistance to populations affected by armed conflicts and natural disasters by meeting their vital needs for food, water and shelter. Particularly involved in the fight against diseases linked to unsafe water, the first cause of death in the world, SI's interventions provide expertise in the field of access to drinking water, sanitation and hygiene promotion, but also in the essential area of food security and livelihoods. Present in around twenty countries, SI's teams - 2000 people in total made up of expatriates, national staff, permanent staff at headquarters, and a few volunteers - work with professionalism and commitment while respecting cultures.

Solidarités International (SI) is determined to prevent and fight all type of abuse – all act of exploitation, abuse and/or sexual harassment (SEAH) against members of beneficiary communities or collaborators, fraud, corruption, violation of persons and/or property, funding of activities harmful to human rights – that could be perpetrated in the frame of its interventions. SI implements a zero-tolerance policy regarding acts of SEAH.

Solidarités International is an equitable employer committed to find all forms of discrimination. SI will ever ask for any remuneration to take part in a recruitment process.

DESCRIPTION OF THE POSITION 

The Finance Responsible supports the Finance Coordinator in the implementation of accountancy and finance procedure in as per Solidarites International’s Standard.
He/she leads the accountancy, archiving and taxes preparation of the mission. He/she supervises the finance Officer of the coordination (if available)and provides technical assistance on accountancy pack and archiving to the Finance team of the mission.

List of Main Responsibilities:

Safety and Security

Legal follow up of the mission

• Support in the follow up the evolution of accounting, taxes and finance related national laws and policies
• Cross check the calculated tax on salaries payment (SS, pension Fund …) in coordination with the HR Coordinator
• Prepare monthly WHT calculation in coordination with the logistics department 
• Prepare EFCC monthly reporting
• Ensure that declarations and payments of taxes and contributions are made to the relevant organizations/authorities and according the timeline

Administrative management of the mission

• Lead the hard and digital archiving process of the mission
• Partake in the security and confidentiality of administrative and accounting documents
• Partake in the control and support of local partners

Cash management

• Manage the cash flow between Coordination and Bases and ensure that bases receive supplies.
• Compile weekly cash flow forecast from the bases
• Prepare the necessary documentation for validation by the Finance Coordinator
• Monitor cash transfer to the bases done by the cashier with the support of the Finance Coordinator 
• Ensure cash supply system and security procedures are properly implemented in coordination
• Monitor the security of funds and propose improvement of the internal cash transfer process at mission level to the Finance Coordinator

Accountancy management of the mission

• Ensure accountancy procedures are implemented in coordination as per Solidarites International Standard
• Support the monitoring enforcement of accountancy process implementation at mission level and propose improvement to be validated by the Finance Coordinator
• Supervise the daily accounting operation of the coordination:
• Ensure weekly cross check of the coordination’s books 
• Ensure cash inventory with the cashier
• Prepare the monthly accountancy of the mission for validation by the Finance Coordinator:
• Cross check accountancy books of all bases (general recording and analytical allocation)
• Compile all provisional writings in SAGA, update exchange rate and ensure matching of entries
• Cross check all inventories, statements and reconciliations of each books
• Allocate expenses (inter mission, ABXs…), ensure reallocation requested and update allocation board
• Prepare document for the monthly pack (accounting board…) 
• Partake in the preparation of the yearly accounting closure:
• Ensure the preparation of documents (justification documents for exceptional entries, durable equipment list in collaboration with logistics department)
• Lead the hard and digital accountancy archiving process of the mission
• Ensure the accounting archiving procedure is implemented in coordination as per Solidarites International standard
• Ensure the reception and follow up of accounting archive from the bases and organize the sending of archive to HQ
• Ensure internal control of the quality of the documents with systematic spot check of all accountancy archives of the mission
• Support in the preparation of audit at mission level:
• Prepare the selection of entries
• Ensure preliminary cross check of the documents

Financial and budgetary management

• Support the Finance Coordinator in the update of the allocation board.

Team management

• Participate and support the Finance Coordinator in the preparation of finance training and workshop
• Ensure minimum staffing levels for the Finance service during periods of absence
• Train, support and evaluate the Finance team in Coordination under his/her direct supervision
• Provide technical support to the finance teams at base level on accounting pack and accounting archiving, conduct regular field visits

Reporting/communication

• Report on a weekly basis to the Finance Coordinator
• Ensure good relationships with the administrative stakeholders at coordination location (administrative local authorities…)

ORG CHART POSITION (reporting and functional relationships)

Line Manager: Finance Coordinator
Line Report(s): 
Functional Manager: -
Functional Report(s): -

Profile required 

• Diploma in finance, accountancy, economics
• At least 3 years experience in a similar position
• Prior NGO/INGO experience
• Excellent knowledge of excel
• Knowledge of software SAGA would be an asset
• English Mandatory (written and spoken)
• Experience in team management
• Knowledge of the local humanitarian context
• Good understanding of the security context
• Proactive and motivated