• Position: HR Assistant 
• Position Type: Full time.
• Duty Station: Taiz – School Food Project (Healthy school Kitchen).
• Duration of Contract: 9  months 
• Supervision: Direct supervision of the HR Officer and Project Manager
• Deadline: 16-08-2026

I.    Background

The Humanitarian Development Program (HDP) is a nonprofit and independent NGO in Yemen. It focuses on improving the quality of Yemeni people’s life through well-planned and comprehensive projects in WASH, education, Food security & livelihood Shelter, CCCM, Protection, health and related activities that strengthen underserved communities in all parts of Yemen with the flexibility to respond rapidly to emergencies.
HDP uniquely believes in the power of community, and the strength of partners and donors to make a positive impact in the lives of Yemeni people HDP uniquely believes in the power of community, and the strength of partners and donors to make a positive impact in the lives of Yemeni people. Humanitarian Development Program (HDP) places human dignity at the center of its relief and development work. At the heart of the Program’s efforts to impact poverty and social justice. Vulnerable adults and children are particularly at risk of sexual exploitation and abuse. HDP defines the program’s commitment to the protection from sexual exploitation and abuse (PSEA) of vulnerable adults, involving HDP Employees and Related Personnel. In recognition of the special vulnerability of children, also HDP affirms commitment to the welfare and protection from sexual exploitation and all forms of abuse of children, involving HDP employees and related personnel.
Procurement Assistant is responsible to support logistics department under the direct supervision of the Logistics Officer in order to support the implementation of the project activities on a timely and good quality basis, and in compliance with HDP procedures and donors’ guidelines.

Project Summary :

The School Kitchen Project aims to provide healthy and proper daily school nutrition for male and female students. The project targets 30,000 students across 55 targeted schools in Taiz Governorate (Salah, Al-Mudhaffar, and Al-Qahirah Districts), funded by the World Food Programme (WFP) and implemented in partnership with Hayel Saeed Anam Group (HSA).

Duties and Responsibilities

Under the direct supervision of HR Officer, the HR Assistant will undertake the following tasks:

• Assist in executing transparent recruitment processes (announcements, longlisting, scheduling interviews, and setting up interview panels) in compliance with HDP policy.
• Draft service contracts, casual labor agreements, and consultancy contracts upon approved requisitions, and maintain updated contract tracking registers.
• Establish and continuously update personal personnel files (hard & soft copies) for all project employees and ensure complete document compliance.
• Track daily attendance, timesheets, and leave balances (annual, sick, emergency) for core project staff, kitchen supervisors, chefs, and kitchen workers.
• Prepare accurate monthly payroll and dues calculation sheets for project staff and casual kitchen workers, submitting them to the HR Officer and Finance for review and payment.
• B. Administrative & Clerical Support 
• Manage general office operations, ensuring a clean, organized, and welcoming environment; receive office visitors and direct them professionally.
• Provide secretarial support, including official letter drafting, Arabic/English document typing, meeting logistics, and taking official minutes of meeting (MOM).
• Track and manage office lease agreements, utility payments (electricity, water, telephone/internet) in coordination with Finance and Logistics teams to prevent service interruptions.
• Maintain stationery and office consumption inventory, conducting monthly stock checks and issuing stationery usage reports.
• Maintain an updated contact list of HDP staff, stakeholders, vendors, and project partner contacts.
• Compile and submit comprehensive monthly HR and Administration progress reports to the direct supervisor.
• Submitting HR-related plans and reports (weekly/monthly), as well as the final reports for the HR Officer.
• Perform any other related technical or administrative duties as assigned by the Line Manager.
   
• المساعدة في تنفيذ إجراءات التوظيف الشفافة (الإعلان، الفرز الأول، تنسيق المقابلات، وتجهيز لجان التوظيف) وفق سياسات المنظمة.
• إعداد عقود الخدمات والعمالة المؤقتة وعقود الاستشاريين بناءً على الطلبات المعتمدة، وإدارة سجلات تتبع العقود وفترات انتهائها.
• إنشاء وتحديث الملفات الشخصية (الورقية والإلكترونية) لكل موظفي المشروع وتتبع أي تغييرات واستكمال الوثائق المطلوبة.
• متابعة سجلات الحضور والغياب اليومية والانصراف والإجازات لكادر المشروع الإداري وكذلك العاملين والمشرفين والطباخين بالمطابخ.
• إعداد كشوفات المرتبات والمستحقات الشهرية لموظفي المشروع وعمال المطابخ بالتعاون مع مسؤول الموارد البشرية وتحويلها للمالية للتنفيذ.
• المهام الإدارية والسكرتارية
• إدارة وتنظيم العمل المكتبي اليومي، وتهيئة بيئة عمل مناسبة، واستقبال ضيوف وزوار المكتب وتوجيههم بشكل احترافي.
• تقديم الدعم السكرتاري، بضمن ذلك صياغة المراسلات الرسمية والطباعة باللغتين، إعداد الاجتماعات، وتدوين محاضر الاجتماعات.
• متابعة عقود إيجار المكتب ومتابعة سداد فواتير الكهرباء، المياه، والاتصالات في مواعيدها بالتنسيق مع القطاع المالي واللوجستي.
• إدارة وحفظ سجلات مخزون القرطاسية والمستلزمات المكتبية، وإعداد تقارير الاستهلاك الشهرية وجرد القرطاسية.
• تحديث وتنسيق قاعدة البيانات الإدارية وقائمة الاتصالات الخاصة ببرنامج التنمية الإنسانية والشركاء بشكل دوري.
• إعداد ورفع تقارير الأنشطة الإدارية والموارد البشرية الشهرية للمسؤول المباشر.
• رفع الخطط والتقارير المتعلقة بالموارد البشرية  (اسبوعية/شهرية) وكذلك التقرير النهائي لضابط الموارد 
• القيام بأي مهام إدارية أو متعلقة بالموارد البشرية يكلفه بها مسؤوله المباشر.
   

Core Competencies:  

• Integrity & Ethics: Demonstrates commitment to HDP values, transparency, and ethical code of conduct.
• Protection & Safeguarding: Strong adherence to PSEA, Child Protection, and beneficiary dignity policies.
• Cultural Sensitivity: Respects cultural diversity, gender, age, and treats all colleagues and casual staff with fairness and dignity. 

Functional Competencies:

• Organization & Multitasking: High capability to handle multiple administrative tasks, file organization, and meet deadlines.
• Interpersonal & Communication Skills: Effective verbal and written communication in team environments and vendor relations.
• Attention to Detail: High accuracy in numerical calculations (payroll, attendance) and document verification.
• Work under Pressure: Capability to manage workload efficiency during peak kitchen operational periods.
• Commitment to safeguarding,PSEA, non-discrimination,And diversity 

Education and Experience

• University Bachelor’s degree in Business Administration, Human Resources, Public Administration, or equivalent field.
• Experience: Minimum 1 to 2 years of relevant professional experience in HR and administrative support functions within local or international NGOs.
• Technical Skills: Excellent proficiency in Microsoft Office applications (Excel, Word, PowerPoint) with fast Arabic & English typing skills and email correspondence.
• Language Skills: Native Arabic and Good Working Knowledge / Command of English (spoken and written).