• Position: HR Officer
• Position Type: Full time.
• Duty Stations: Taiz 
• Duration of Contract: 9 months / The cost of work is lump-sum, non-incapable and the employee liability does not end except with the closure of the project.
• Supervision: Technically to the HR & Operations Manager/ Administratively to the Project Manager
• Dateline: 16-08-2026

I.    Background

The Humanitarian Development Program (HDP) is a nonprofit and independent NGO in Yemen .It focuses on improving the quality of Yemeni people’s life through well-planned and comprehensive projects in WASH, education, Food security & livelihood Shelter, CCCM, Protection  ,health and related activities that strengthen underserved communities in all parts of Yemen with the flexibility to respond rapidly to emergencies.
HDP uniquely believes in the power of community, and the strength of partners and donors to make a positive impact in the lives of Yemeni people HDP uniquely believes in the power of community, and the strength of partners and donors to make a positive impact in the lives of Yemeni people. Humanitarian Development Program (HDP) places human dignity at the center of its relief and development work. At the heart of the Program’s efforts to impact poverty and social justice. Vulnerable adults and children are particularly at risk of sexual exploitation and abuse. HDP defines the program’s commitment to the protection from sexual exploitation and abuse (PSEA) of vulnerable adults, involving HDP Employees and Related Personnel. In recognition of the special vulnerability of children, also HDP affirms commitment to the welfare and protection from sexual exploitation and all forms of abuse of children, involving HDP employees and related personnel.
Project Accountant will focus on HDP portfolio and will support the Programs & Projects Manager in all relevant financial matters.              

II.    Project Summary :

The School Kitchen Project aims to provide healthy and proper daily school nutrition for male and female students. The project targets 30,000 students across 55 targeted schools in Taiz Governorate (Al-Mudhaffar, Al-Qahirah, and Salah Districts), funded by the World Food Programme (WFP) and implemented in partnership with Hayel Saeed Anam Group (HSA).

III.    Duties and Responsibilities

Under the direct supervision of HR Manager, and the overall guidance of the Programs & Projects Manager, the HR Officer, will undertake the following tasks:

 A. Strategic & Operational HR Management 

• Lead transparent, competitive, and timely end-to-end recruitment processes (vacancy announcements, shortlisting, interviewing, panel management, background checks, and offer issuance) for all project positions.
• Manage contract life-cycles (drafting, issuing, renewing, and amendment of core staff contracts, casual labor agreements, and consultancy terms), ensuring strict compliance with HDP policy and Yemeni Labor Law.
• Supervise the establishment and auditing of personnel database (hard and soft copies), ensuring 100% document completeness, audit-readiness, and strict data confidentiality.
• Oversee attendance monitoring systems, leave tracking, timesheet verification, and approve monthly payroll and casual labor dues sheets before submission to Finance.
• Lead the onboarding and orientation programs for newly hired staff and casual kitchen personnel on HDP policies, Code of Conduct, PSEA, and Safety guidelines.
• Implement performance evaluation systems (probationary reviews, mid-year, and annual appraisals), providing constructive guidance to line managers and project teams.
• Manage employee relations, mediate staff grievances, handle disciplinary processes in accordance with organizational regulations, and promote a respectful work environment.

B. Administrative Operations & Facility Oversight 

• Directly supervise HR/Admin Assistant, Office Cleaners, and Support Staff, evaluating their performance and distributing daily administrative tasks.
• Oversee office facility operations, managing lease agreements, utility payments (electricity, water, internet), maintenance, and supplier coordination to ensure zero operational downtime.
• Oversee stationery, office supplies, and consumption asset control, approving monthly reconciliation inventory reports and optimizing administrative budget expenditure.
• Coordinate official project travel logistics, field movement permissions, vehicle bookings, and hotel accommodation in alignment with Security and Supply Chain protocols.
• Ensure proper archiving of all administrative records, outgoing/incoming official correspondence, contracts, and legal documents.
• Prepare comprehensive monthly/quarterly HR & Administration analytical status reports and dashboards for the HR Manager and Project Manager.
• Submitting HR-related plans and reports (weekly/monthly), as well as the final reports for the Project Manager and the Operations Manager.
• Perform any other strategic HR or administrative leadership tasks requested by line management.
   

الإدارة  التشغيلية  والاستراتيجية للموارد البشرية

• قيادة وإدارة كافة مراحل التوظيف والاستقطاب بشفافية وتنافسية (إعلان الوظائف، الفرز، المقابلات، إدارة اللجان، التحري عن السيرة السلوكية، وإصدار عروض العمل) لكافة وظائف المشروع.
• إدارة دورة حياة العقود (إعداد، إصدار، تجديد، وتعديل عقود الموظفين الأساسيين، العمالة المؤقتة، والاستشاريين) وضمان الامتثال التام لسياسات المنظمة وقانون العمل اليمني.
• الإشراف على إنشاء وتدقيق قاعدة بيانات وملفات الموظفين (الورقية والإلكترونية)، وضمان اكتمال الوثائق بنسبة 100% واستعدادها للتدقيق المالي والإداري والحفاظ على السرية.
• الإشراف على أنظمة متابعة الحضور، الإجازات، ومراجعة وتدقيق كشوفات الساعات (Timesheets) والاعتماد النهائي لمسيرات المرتبات ومستحقات العمالة المؤقتة قبل رفعها للمالية.
• قيادة برنامج التهيئة والتعريف للموظفين الجدد وعمال المطابخ وتوعيتهم بسياسات المنظمة، مدونة السلوك، سياسة الحماية من الاستغلال والانتهاك الجنسي (PSEA)، والسلامة.
• تنفيذ أنظمة تقييم الأداء (مراجعات فترة الاختبار، والتقييمات النصف سنوية والسنوية)، مع تقديم توجيهات بناءة لمديري الإدارات وفرق المشاريع.
• إدارة العلاقات الوظيفية، التعامل مع الشكاوى والتظلمات، قيادة المساءلات والتحقيقات الإدارية والتأديبية وفقاً للوائح المنظمة، وتعزيز بيئة عمل إيجابية ومحفزة.

الشؤون الإدارية وإدارة المرافق والخدمات

• الإشراف المباشر على مساعد الموارد البشرية/الإدارة، وعمال الخدمات والتنظيف، وتوزيع مهامهم اليومية وتقييم أدائهم الإداري.
• الإشراف على إدارة المقر والمرفق الإداري، ومتابعة عقود الإيجارات، وتطوير سداد الفواتير (كهرباء، مياه، اتصالات) وأعمال الصيانة لضمان واستمرارية بيئة العمل دون انقطاع.
• الإشراف على إدارة ومخزون القرطاسية والمستلزمات المكتبية والأصول، واعتما د تقارير الجرد والاستهلاك الشهرية وتحسين الإنفاق الإداري.
• إدارة وتنسيق حركة السفر، التصاريح الميدانية، حجز وسائل النقل، وإقامات الفنادق بالتنسيق مع قسمي الأمن والسلامة والسلسلة اللوجستية.
• ضمان الأرشفة الاحترافية والمنظمة لجميع المراسلات الإدارية الرسمية الصادرة والواردة والعقود والوثائق القانونية.
• إعداد ورفع التقارير والتحليلات الإدارية الشاملة ولوحات متابعة الأداء (Dashboards) الخاصة بالموارد البشرية والإدارة بشكل دوري لمدير الموارد البشرية ومدير المشروع.
• رفع الخطط والتقارير المتعلقة بالموارد البشرية  (اسبوعية/شهرية) وكذلك التقرير النهائي لمدير المشروع ومدير العمليات 
• القيام بأي مهام إستراتيجية أو قيادية أخرى في مجال الموارد البشرية والإدارة يتم التكليف بها من قبل الإدارة العليا.

Core Competencies:

• Integrity & Ethics: Demonstrates exemplary commitment to HDP values, high confidentiality, transparency, and ethical code of conduct.
• Protection & Safeguarding: Deep commitment to PSEA, Child Protection, beneficiary dignity, and zero tolerance for harassment.
• Cultural Sensitivity & Fairness: Respects diversity, promotes gender inclusion, and manages team relations with equity.
• Leadership & People Management: Proven ability to lead support staff, foster teamwork, and resolve workplace conflicts constructively.
• Strategic HR & Compliance Knowledge: Solid knowledge of Yemeni Labor Law, social security regulations, and HR best practices in INGO/NGO sectors.
• Problem Solving & Analytical Thinking: Strong capability to analyze HR data, identify operational bottlenecks, and implement solutions.
• Communication & Negotiation: Advanced written/verbal communication skills to manage interview panels, vendor agreements, and staff relations.
• Accuracy & Decision Making under Pressure: Exceptional accuracy in payroll audits, metrics review, and sound judgment during operational peaks.

Functional Competencies:

• Organization & Multitasking: High capability to handle multiple administrative tasks, file organization, and meet deadlines.
• Interpersonal & Communication Skills: Effective verbal and written communication in team environments and vendor relations.
• Attention to Detail: High accuracy in numerical calculations (payroll, attendance) and document verification.
• Work under Pressure: Capability to manage workload efficiency during peak kitchen operational periods.
• Commitment to safeguarding,PSEA, non-discrimination,And diversity 

I.    Education and Experience

• Bachelor’s degree in Business Administration, Human Resource Management, Public Administration, or related social science field.
• Experience: Minimum 3 to 5 years of progressive professional experience in HR and Administration officer roles within local or international NGOs in Yemen.
• Legal & Labor Law Knowledge: In-depth working knowledge of Yemeni Labor Law, tax regulations, social security, and standard humanitarian HR compliance guidelines.
• Technical & Computer Skills: Advanced proficiency in Microsoft Office (Advanced Excel functions, Word, PowerPoint), database management, HRIS software, and professional email correspondence.
• Language Skills: Fluent Arabic speaker with Excellent professional command of English (written and spoken), capable of drafting technical HR reports.