Job Details:

• Organization: Yemen Red Crescent Society “YRCS” – Hodeidah Branch 
• Job Title: Information Management Assistant
• Duty Station: Hodeidah Governorate
• Reporting To: Program Officer
• Duration of Assignment: 9 Months with possibility of extension 
• Terms of employment: Employment is full time according to YRCS guidelines 
• Application Deadline: 23/04/2026

Organizational Context
The Yemen Red Crescent Society (YRCS) is a humanitarian organization established by Republican Decree No. (15) of 1970. The northern and southern branches of the YRCS were unified in 1993 into a single national society. It was recognized by the International Committee of the Red Cross (ICRC) in 1982 and joined the International Red Cross and Red Crescent Movement the same year.
YRCS operates across all governorates of Yemen and enjoys unique and widespread community acceptance for delivering humanitarian services to the most vulnerable. Its humanitarian approach aims to build community resilience during and after disasters. With support from international partners and local communities, YRCS has strengthened its core functions and operational capacity to improve efficiency and deliver effective humanitarian and relief operations throughout Yemen.

Role Summary
Information Management Assistant collects, processes, secures, analyzes, and visualizes project data to produce timely information products that inform operational decision making, reporting, and learning. The role supports data systems, ensures data quality and protection, and helps translate raw data into actionable insights for project and MEAL teams.

Duties and Responsibilities:

Data Collection and Cleaning

• Support the design, testing, and roll out of digital and paper data collection tools; adapt questionnaires and forms for local context and languages.
• Recruit, train, and supervise enumerators and data collectors; conduct spot checks and daily debriefs to ensure consistent data collection practices.
• Receive raw datasets from field teams; import, merge, and standardize files from multiple sources and formats.
• Run systematic cleaning routines to identify duplicates, outliers, missing values, and inconsistent entries; document cleaning decisions and produce clean datasets ready for analysis.

Database Management and Security

• Update and maintain beneficiary registries, project databases, and master lists; ensure unique identifiers are applied consistently.
• Implement regular backup procedures and ensure secure storage of sensitive files.
• Support safe migration of data between platforms (e.g., Kobo to central database) and validate integrity after transfers.
• Apply data protection protocols, anonymization, and encryption where required; ensure compliance with organizational and donor data sharing agreements.

Analysis and Visualization

• Produce routine descriptive analyses (coverage, reach, demographic breakdowns) and compute key indicators for project and donor reporting.
• Create clear charts, maps, and dashboards that summarize trends, hotspots, and performance against targets; update dashboards on a regular cadence.
• Draft short analytical notes that explain trends, data limitations, and recommended program actions based on the evidence.

Information Products and Dissemination

• Prepare weekly or monthly information products (situation updates, maps, infographics) tailored to different audiences: field teams, management, donors, and clusters.
• Respond to ad hoc data requests from project and MEAL staff and partner teams.
• Support internal briefings and presentations; produce slide decks and one page briefs that translate data into operational recommendations.

Data Quality Assurance and SOPs

• Implement routine data quality assurance checks at collection, entry, and analysis stages; document findings and corrective actions.
• Develop and maintain SOPs for data collection, entry, cleaning, storage, and dissemination; train staff on SOP adherence.
• Prepare datasets and documentation for internal and external audits; address data queries and implement recommended improvements.

Capacity Building and Technical Support

• Design and deliver practical trainings for field staff on data collection tools, basic analysis, and data protection.
• Act as first point of contact for IM technical issues, troubleshoot common problems, and escalate complex issues.

Field Support and Coordination

• Conduct regular field visits to validate data collection processes, provide on site coaching, and verify photo documentation.
• Maintain up to date contact lists for program and partners IM focal points and coordinate joint data collection or harmonization efforts.
• Rapidly adapt data collection and reporting systems during emergencies to capture priority needs and response metrics.

Qualifications and Experience:

• Degree or diploma in Information Management, Statistics, Data Science, Computer Science, Social Sciences, or a related field.
• Minimum 2 years of practical experience in information management, data analysis, or GIS within humanitarian, development, or research contexts.
• Proficiency in Excel (pivot tables, formulas), experience with GIS tools, and familiarity with data visualization tools (Power BI, Tableau, or similar).
• Experience with mobile data collection platforms (Kobo, ODK, SurveyCTO) and basic database management (SQL or similar) is desirable.
• Demonstrated understanding of data protection principles, anonymization techniques, and ethical handling of sensitive information.
• Track record producing dashboards, maps, and concise analytical briefs for program teams and donors.
• Relevant certifications in GIS, data analysis, or information management are a plus.
• Experience working with humanitarian clusters and familiarity with beneficiary registration systems.
• Fluent in Arabic; and good command of English.

Competencies and Personal Attributes:

• Strong ability to interpret quantitative and qualitative data and translate findings into clear, actionable recommendations.
• Comfortable learning and applying new IM tools and technologies; meticulous with data manipulation and visualization.
• High standards for accuracy in data cleaning, documentation, and reporting.
• Able to present complex information simply to non technical audiences and produce concise written briefs and visual products.
• Resourceful and pragmatic when troubleshooting data issues or adapting tools under constraints.
• Commitment to data protection, beneficiary privacy, and ethical use of information.
• Flexible and resilient in dynamic field environments; able to prioritize competing requests and meet tight deadlines.
• Strong time management and ability to maintain orderly data systems and version control.
• Proactive in identifying opportunities to improve data flows, automate repetitive tasks, and enhance the usefulness of information products.