Liaison Assistant_Part Time – Saadah

Acted Organization Summary:

Since 1993, as an international non-governmental organization, Acted has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer-term opportunities for sustainable growth and fulfilling people’s potential.
Acted endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. Acted is active in 39 countries and implements more than 500 projects a year reaching over 20 million beneficiaries with 6,300 international and national staff.
Acted has been present in Yemen since early 2012 and has been anchored to the governorates of Ibb, Hudaydah, Raymah, AlDhalee, Saadah, AlJawf, Aden, Dhamar and Marib.
Through its comprehensive programming, Acted has been covering the full continuum of emergency, rehabilitation and development in Yemen. Emergency activities have focused in the sectors of Agriculture and food Security (e.g. distribution of crop seeds, and livestock), Economic Recovery and Market Systems (e.g. income-generating activities such as cash for work), and WASH (e.g. rehabilitation of water supply facilities, hygiene promotion). Acted’s food security activities include the distribution of food vouchers, which are a key component of Acted’s interventions in the country.
Acted Organization is pleased to announce the below job vacancy with the following details:

• Position: 1 Liaison Assistant (Part Time)
• Department: Liaison
• Location: Saadah
• Contract Type: Fixed Term/Part-Time Contract  
• Contract Duration: 3 Months_ with possibility of extension based on performance and budget availability 

DUTIES AND RESPONSIBILITIES

RESPONSIBILITIES

• Provide assistance as required on Day to day liaison with Government counterparts of the project at national and support to local level and program team.
• Assist in collecting information, data and documents relevant to specific activities and liaise with reporting and project development department in completing all required paperwork under the government’s regulation
• Provide support in organizing meetings and consultation workshops under the project with the government’s counterpart should requested
• Provide assistance to ensure compilation of the project agreement(s), sub-agreements and relevant work permits and travel permits submitted and obtained from the government authorities
• Maintain a detailed and up to date Data Base and other records/information as reference point for administrative and liaison purpose
• Assist in the processing of administrative issue and ensure a good filling system for all files and documents both hard and soft copy; and 
• Assist in liaising with government authorities, community groups, NGOs to better plan and coordinate base activities in the base
• Participate in attending regular meetings with the relevant stakeholders and local authorities at the governorate level as requested by coordination;
• Liaise and communicate with other Acted bases as needed; 
• Assist in obtaining movement and program implementation clearances from local authorities at governorate. 

Security Duties

• Help in supervision of guards as follows: Authorize change of shifts, verify attendances/absences of security personnel and record; conducting physical security inspections of facilities/WHs and vehicles, if possible background checks, and entry control;
• Ensure updates of the security situation; Ensure a regular safety and security and established standards and procedures are followed;

Other Duties

• When needed attend internal meetings and share minutes and output of meeting & requirements of base to area office on time;
• Assist in maintaining strong communication with departments and in terms of implementation of system, procedures and programs;
• Consider safety and security in the field as a focal point, and immediately report all incidents Liaison Manager, Operations Officer and Capital Security Focal Point

General:

• Commit to the humanitarian principles of strict humanity, neutrality, impartiality and independence.
• Maintain the confidentiality of internal ACTED materials, procedures, and information and only disclose such with the written approval of management.
• Respect time, including work, meetings, deadlines, and other reasonable requests.
• Maintain a good team spirit amongst staff and colleagues.
• Commit to honest, high-quality work in all aspects of responsibilities.
• Undertake any other tasks as reasonably assigned by supervisors.

QUALIFICATIONS AND EXPERIENCE

• University degree in a relevant field;
• At least two years of experience in a similar position, preferably with an INGO;
• Good command of English and Arabic - both speaking and writing;
• Experience in translating official documents and drafting official letters and communications;
• Excellent interpersonal skills required, as well as the ability to communicate clearly and efficiently with authorities and stakeholders;
• Ability to manage multiple tasks and responsibilities, and work efficiently under pressure;
• Flexible, with the ability to cope with stressful situations.
• Priority for former ACTED staff.