Publish Date: September 01,2026                                                          
Category: Development/UN/NG        
Deadline: September 8,2026    
Position:  Logistics and Procurement Assistant
Contract type: Regular
Location:  Marib Office With Travil to Shabwah 50% 
Reports to: Supply Chain Officer/SCO Manager
Duration: Until December 31, 2026, Renewable based on fund availability and performance    
Reference: HR-26-27

Note: Position is open for Nationals 

ABOUT RI:

1.    Context

About Relief International

Relief International is a humanitarian and development non-profit agency that provides emergency relief, rehabilitation, and development assistance to communities worldwide. RI partners with communities in fragile settings to save lives and build resilience, dignity, and long-term well-being. All communities in fragile settings can achieve long-term well-being. 

About our Country Program/ Regional Programs

RI in the Middle East has programs in seven countries - Iraq, Jordan, Lebanon, Syria, Türkiye, Yemen, and now OPT with a focus on the 4 main RI sectors: WASH, Health and Nutrition, Education and Livelihoods. Relief International has been providing humanitarian aid in Yemen since 2010, offering various services like health, nutrition, water, sanitation, livelihoods, and protection across the country. They focus on helping vulnerable people, including internally displaced persons, returnees, and host communities. RI also provides reproductive health, protection, and gender-based violence responses in specific areas. 

2.    Job Profile

The procurement assistant is responsible for ensuring adherence to the RI procurement policies and procedures; s/he will serve as a “buyer” for RI and follow each step of the procurement procedure from receipt of Procurement Request to receipt of goods/payment of supplier. The post holder is responsible for the tracking and follow up of all procurements and contracts raised in the base locations for programs and support operations.  S/he will perform the procurement within time to ensure appropriate follow up and paperwork for all procurements done.
Incharge of leasing/Logistic at Fields Shabwa and Marib
This position may also be assigned responsibilities related to assets and general office administration

3.    Key responsibilities 

Context background 

Key deliverables (main duties, with subtasks)  

Scope of Work:

• Ensure full understanding and adherence to all RI policy and procedure on procurement.
• This Position is incharge of all programs Procurement and logistic requirements within the field offices (Marib and Shabwa)
• Provide input to RI staff procurement planning and the provide advice on the completion of the procurement request form.
• Process the procurement requests in accordance with RI policies and procedures, in a transparent, accountable, efficient and cost effective manner. Assist with ensuring that all procurements are managed, tracked and recorded. 
• Responsible for the timely completion of procurements.  Draft RFQs and collect responses, prepare CBAs, arrange committee meetings and document decisions made.  Complete POs and ensure completion of files and payment to suppliers.
• Act as the point of contact for RI to suppliers, vendors and service providers.  Liaise with programs to ensure appropriate quality, quantity and pricing of purchased goods.
• Ensure detailed completion and filing of all procurement documentation including but not limited to PR, RFQ, CBA, PO, etc.
• Incharge for all Leasing agreements within the fields offices in Shabwa and Marib.
• Focal point of logistic department coordinating all the transportation/Fuel and Fleet for both Field offices in Shabwa and Marib
• Assist with maintaining accurate filing systems, with documented and supported records of actions for audit purposes. Ensure procurement paperwork is complete and that all approvals have been obtained before purchases are made.
• Ensure that vendor watchlist checks are carried out for every purchase, updated regularly and, recorded appropriately.
• Manage all local Contracts including the lease of the office, warehouses and other property or service providers (vehicle rentals, communications, water, etc).
• Support in the accurate and timely updating of procurement tracking database.  Maintain local tracker and keep updated on Box.   Support in the updating of a supplier database.
• Assist with local market surveys; gain knowledge and understanding of the availability of supplies and services and price of local items. 
• Provide logistical support to distribution of goods RI’s partner and/or implementation sites as needed. 
• Liaise with the Country Office in Adenas appropriate; request support and guidance as needed.
• Support the process for any local tenders which are to be managed by the country office.
• Immediately report on any concerns regarding the authenticity of procurement documentation, conflict of interest situations or fraudulent activities.
• Maintain well records and Tracking for all Procurement Tools like Traker/Purchasing Plan/Logistic reports

Other (as needed or assigned)

• Engage with requesters and colleagues on their procurement needs; ensure timely and regular communications are provided on the progress or delays related to requests.
• Assist in induction of new staff.
• Take initiative to develop systems, policies and procedures for improved management and oversight. 
• Assist with the proactive tracking of all assets. 
• Represent RI in a positive and professional manner to contribute to the creation of a positive image and overall credibility of the organization, notably through the application of RI’s mandate, ethics, values and stand-point with regard to other actors
• Perform other duties as assigned by supervisor.   

Qualifications and requirements:

• Bachelor of Business/ Accounting/Pharmacy 
• Minimum 3 years of relevant work experience, specially in Supply Chain areas like purchases and Donor’s requirements. 
• Previous work experience in the field of supply chain management and procurement, specially in medical area/ Hygiene Kits/ Wash area/Rehabilitation of HFs/Hus.
• Exceptional analytical, organizational, managerial and communication skills.
• Excellent interpersonal, communication skills required, including patience, diplomacy, willingness to listen and respect for colleagues and partners.
• Excellent time management skills and resourcefulness with strong attention to detail.
• Excellent analytical and organizational skills.
• High level of creativity and coordination.
• Fluency in Arabic and English is required. 
• Information and computer literacy (MS Office package). 

Behaviour and conduct

• Ensures that behavior inside and outside of work promotes the values in RI’s code of conduct and safeguarding policies 
• Acts with integrity and holds themselves accountable for being respectful, inclusive and professional
• Reports any concerns

Management and leadership 

• Ensure the highest standards of behavior inside and outside of work promotes the values in RI’s code of conduct and safeguarding policies
• Be a model for ethical conduct standards for other team members
• Embrace diversity, and model inclusive and equitable behaviour.
• Ensure own actions and the actions of the teams’ members they manage do not adversely impact the safety of the RI team and the vulnerable communities we serve
• Ensure donors, partners and communities are aware of RI conduct and reporting mechanisms 
• Ensure safeguarding is embedded in all the work we do 
• Be responsible for ensuring a culture and systems in place for reporting
• Report any concerns

Desirable criteria

• Excellent report writing skills;
• Good knowledge of local markets;
• Excellent Computer skills at highly proficient level with Excel, Word, and Access and Power Point.
• Good communication and presentation skills;
• Listens effectively and communicates clearly;
• Strong team spirit, comfortable in a multi-cultural environment;
• Contributes to, and follows team objectives
• Very strong interpersonal skills, observation and analysis capacity;
• Practical, problem-solver and ability to work effectively in an operational environment;
• Ability to deal and accommodate with heavy work pressure and difficult work situations;
• Well to learn about developments in available technology.
• Works effectively in high-pressure, rapidly changing environments;
• Excellent numeric accuracy; 
• Fast Learner.

4.    RI Values

Guided by the humanitarian principles of humanity, neutrality, impartiality, and independence, as well as “Do No Harm,” Relief International Values: 

• Integrity
• Adaptability 
• Collaboration
• Inclusivity 
• Sustainability