Médecins Sans Frontières (MSF), is an International Humanitarian Organization providing medical aid to populations in distress, victims of natural and man-made disasters and victims of armed conflict, regardless of race, religion and political believes. For more information, visit our Arabic website, www.msf-me.org

Médecins Sans Frontières Belgium is looking for Yemeni nationals to recruit for the following position:

Logistics Manager

Location: Mocha Project 

Contract duration: One (1) year

Contract type: Fixed Term contract 

Reporting to: Emergency Logistics Team Leader

Supervises: Logistics Supervisor (Base) & Logistics Supervisor (Energy)/HVAC)

Main Purpose:

Planning, coordinating and monitoring all logistics related activities in the project or capital and providing support to medical assistance activities, according to MSF protocols and standards in order to ensure an optimal running of the project.

Key of responsibilities:

• Assisting the Project Coordinator or Logistics Coordinator in the definition and follow-up of logistics activities in the project or capital, in conjunction with other medical project managers in order to identify and give a response to the needs of the targeted population
• Ensuring and monitoring the implementation of logistics/technical activities in the project / capital including the following:   
  • Logistics: (construction, transport of goods and staff, communications, water and sanitation, vehicles and engines, equipment/installation and infrastructures, communications, installation and maintenance of functional office space(s) and lodging facilities for international staff in adequate living conditions)
  • WHS: implementation of water, health and sanitation activities
  • Supply: implementation and maintenance of an appropriate supply chain for the project
• Implementing all administrative related activities linked to logistics (orders, insurances, vehicle contracts, etc.).
• Participating in the planning and implementation, together with the Logistics Coordinator, the Project Coordinator and the HR Coordinator, the HR associated processes (recruitment, training, briefing/debriefing, evaluation, detection of potential, development and communication) of the logistics staff in the project / capital in order to ensure both the sizing and the amount of knowledge required to correctly perform all logistics activities.
• Ensuring technical reference for all logistics/technical issues in the project and providing coaching to logistics staff under his/her responsibility. Ensuring all staff in the Project is properly briefed about use of communication tools (handsets, HF/VHF, etc.).
• Defining and monitoring technical aspects of the project risk reduction policy, transport, communication, protection, identification and preparation of the technical aspects of the project security policy and guidelines, evacuation plan and contingency plan, performing day-to day monitoring of the application of security rules and reporting to the Project Coordinator any problem that may arise. For this purpose, the Project Logistics Manager will have to create an appropriate environment to facilitate security exchange of information.
• Participating in monthly reports according to guidelines 

MSF Section/Context Specific Accountabilities

Operational Logistics

• In collaboration with the LTL, coordinate the day-to-day logistics activities supporting medical and operational departments across the Al Mocha Project.
• Plan and prioritize logistics support with LTL according to operational needs while ensuring compliance with MSF policies and procedures.
• Work closely with medical, HR, finance, and project management teams to anticipate and respond to changing operational requirements.
• Support emergency responses and rapid operational scale-up when required.

Supply Chain and Procurement

• Create rapid response stockroom (RRS) and monitor stock levels and ensure timely replenishment of essential materials and equipment.
• Ensure the rapid response stockroom (RRS) comply with MSF standards for stock management and storage conditions.
• Follow up logistics orders and deliveries to minimize delays affecting project activities.

Fleet, Transport and Communications

• Ensure effective management of the project's vehicle fleet, including maintenance scheduling, fuel management, and vehicle availability.
• Supervise transport planning to ensure safe and efficient movement of staff, patients, supplies, and equipment.
• Ensure communication systems (thuraya, mini star link, and telephone equipment) are in the radio room and phones in the vehicles remain operational and that staff are appropriately trained in their use.

Infrastructure and Technical Services

• Supervise maintenance of base/offices, staff accommodation, and warehouses.
• Coordinate repairs, rehabilitation, and small construction activities to ensure safe and functional working environments.
• Ensure generators, electrical systems, and other technical installations are properly maintained and operational.
• Monitor maintenance plans for equipment and infrastructure to minimize operational disruptions.

HVAC (Heating, Ventilation, and Air Conditioning)

• Ensure all HVAC installations meet MSF technical protocols and medical standards.
• Enforce routine maintenance schedules alongside the Energy/HVAC Supervisor or technical team. 
• Track system performance, log anomalies, and oversee timely repairs or rehabilitation work to prevent system failures. 
• Align HVAC operations with the project’s broader electrical power capacity (generators, solar setups, and grid power). 
• Anticipate and validate orders for HVAC equipment, refrigerants, filters, tools, and critical spare parts. 

Security Support

• Support implementation of project security procedures from a logistics perspective.
• Contribute to contingency planning, evacuation planning, and emergency preparedness.
• Monitor transport safety, communication systems, and technical security measures.
• Report security-related logistics concerns promptly to the Logistics Team Leader and Project Coordinator.

Team Management

• Supervise, coach, and support logistics staff under his/her supervision, promoting teamwork and ensure continuous development plans in collaboration with LnD unit.
• Do onboarding, training, and performance evaluations.
• Organize work schedules and allocate responsibilities to ensure efficient service delivery.
• Promote a positive working environment aligned with MSF values.

Administration, Budgeting and Reporting

• Ensure logistics documentation, contracts, vehicle records, maintenance files, and administrative documentation are complete and up to date.
• Oversee the evaluation and contracting of qualified external HVAC technicians or local service providers when specialized repairs are needed.
• Monitor logistics indicators and contribute to monthly project reporting, system status, major breakdowns, and infrastructure needs to the Logistics Team Leader.
• Identify operational improvements and recommend solutions to increase efficiency and service quality.
• Participate in the annual revision of operations (AROs) and budgeting. 
• Include HVAC installation, energy consumption, spare parts, and external contractor costs in the annual logistics budget. 

Other Responsibilities

• Perform any other duties assigned by the direct supervisor in support of MSF activities.

Qualifications And Skill Requirement

Education: Technical diploma or technical university degree in a relevant field (engineering, logistics, transport, or information technology).

Experience: Essential at least two years of working experience in logistics related activities (background in general mechanics, electricity, biomed, or construction is a strong asset. Desirable previous experience with MSF or other NGOs, and working experience in developing countries.

Knowledge:         Proficiency in English and Arabic are essential

Technical Skills:        Computer literacy (MS Office / Excel, PowerPoint, database/inventory tools & AutoCAD).

Competencies: Commitment to MSF’s Principles, Behavioural Flexibility, Results and Quality Orientation, Teamwork and Cooperation, People Management and Development, and Stress Management