Job Title: MEAL Officer
Reporting to: Programs Manager
Place: Aden
Contract Duration: 12 Months
Deadline: 10 Jan 2026

About Afaq Shababia Foundation (ASF)
ASF is a registered national NGO with the Ministry of Social Affairs and Labor, No. 271. Our mission is to contribute to youth and community development by implementing quality programs and building effective partnerships in accordance with best institutional practices. ASF started its work in Yemen in 2013 and has been implementing projects in 4 sectors: capacity-building, peacebuilding, governance, Economic Empowerment, and Protection.

Purpose of the Job
Under the supervision of the Programs manager, the MEAL Officer is expected to work in close coordination with and support Programs teams on MEAL-related tasks, including, but not limited to, the design and creation of MEAL plans, tools for monitoring, data collection, data analysis, and report writing. S/he will monitor the progress of ongoing projects against key performance indicators to ensure Projects are on track towards achieving the planned results and reaching the desired impact. S/he will also provide MEAL support for partners working with the ASF .The MEAL Officer will lead periodic Lessons Learned Exercises for the projects and liaise with external evaluators and third parties.

Duties and Responsibilities

ASF is looking for an efficient and qualified person to fill the position to carry out the following Tasks and Responsibilities:

• MEAL system development including leading on developing standard monitoring and reporting procedures, methodologies, and tools (including methods, processes and tools for periodic monitoring, evaluation, learning exercises, collecting monitoring data and developing a database, collecting feedback from beneficiaries/participants on activities and projects, outcome harvesting, reporting, field monitoring); constantly reviewing the procedures, methodologies, and tools based on practical experience of Programs Teams and refining and updating them.
• Monitoring ongoing projects by implementing the MEAL system to ensure efficiency, effectiveness, transparency, and accountability in implementation, and include the following:
  • Developing and updating M&E trackers for all ongoing projects.
  • Supporting the development of project work plans.
  • Providing support to project teams and partners to build understanding of the goals, objectives, and indicators of the project, to monitor implementation, and track progress.
  • Conducting monthly progress tracking meetings with project teams.
  • Ensuring timely collection of monthly monitoring data and field reports.
  • Undertaking field visits to spot check progress in implementation, including visits to partners.
  • Regularly collecting feedback from beneficiaries of projects and assessing the satisfaction level of beneficiaries and stakeholders.
  • Identifying and flagging any issues to be addressed in a timely manner and recommending corrective actions.
  • Preparing quarterly monitoring reports. 
  • Lead/Coordinate/Facilitate project internal baselines, mid-term reviews, and annual/end- term/post- evaluations.
  • Developing and maintaining an updated database on projects.
  • Supporting project teams and partners to identify and document project success stories.
• Contributing to Project Design and Development, which will involve:
  • Supporting project development by ensuring that lessons learned and recommendations from previous projects/phases and project evaluations are properly utilized when developing new projects/phases;
  • Actively participating in MEAL planning during project development (including contributing to developing monitoring plans, log frames, and theory of change, conducting any needs assessment exercises for justifying the project, etc.).
• Contributing to organizational learning, which will include:
  • Coaching and supporting Project Teams and ASF staff on MEAL.
  • Building capacity and supporting monitoring focal points of partners in MEAL.
  • Organizing regular Lessons Learned Exercises/workshops/focus group discussions for projects and the ASF teams.
• The MEAL Officer shall perform other duties as assigned by the line manager.

Required Profile and Experience

1. Education:

• Relevant university degree or higher education, preferably in social sciences and/or development, , or management.

.2. Professional Experience:

• Essential working experience in a related position.

.3. Professional Skills & Competencies:

• Strong IT skills and literacy in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams).
• Possess well-developed communication skills in both written and spoken English as well as Arabic, with the ability to accurately translate and back-translate written text from English to Arabic technically.
• Strong skills and experience in all aspects of program development, including program/project design, proposal development, implementation, monitoring, review & evaluation.
• Knowledge and working experience of rules and regulations for the key donors currently active in Yemen is a distinct advantage.
• Able to handle a large workload, work under pressure, independently, and with limited supervision
• Ability to achieve results in a demanding and fast-paced environment.
• Excellent personal and communication skills.
• Proactive, resourceful, solutions-oriented, and result-oriented.
• Thorough and able to pay attention to detail while also able to meet deadlines.
• Have skills to maintain productive work relationships in a multi-cultural work environment.