Pharmacy & Log & Supply Storekeeper

Médecins Sans Frontières (MSF) is an international, independent, non-profit medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, pandemics, natural disasters, and exclusion from healthcare. MSF started working in Yemen since 1986 and have been present in the country continuously since 2007. 

Médecins Sans Frontières Belgium in Yemen mission is looking for Yemeni nationals to recruit for the PHARMACY & LOG & SUPPLY STOREKEEPER position:

Location: Aden/Lahj Project
Contract Duration: Six (6) months, with the possibility of extension.
Contract type: Fixed – Term contract
Reporting to: Pharmacy Supervisor

MAIN PURPOSE

Execute the pharmacy/medical warehouse storing activities in order to keep pharmacy stock above security level and following recommended conditions (temperature, humidity, etc.) under the supervision of the Medical Warehouse (for OCA) or Pharmacy Supervisor, and in collaboration with the logistics team.

Accountabilities

• Supervising material orders and dispatching in order to ensure rational use. 
• Receiving orders and deliveries, identifying potential disparities against cargo manifest or others and reporting them, and stores materials in accordance with the system in force, in order to ensure continuous availability. It includes: 
• Ensuring good storage conditions of all medical items in the pharmacy in accordance with pharmaceutical standards in order to ensure continuous availability. 
• Ensuring correct fill in entries on the stock cards and software.
• Carrying out or participating in regular inventories including EPREP stock.
• Following up stock levels with regards to alarms thresholds, stock out, expiry dates and drugs to expire in the following 6 months.
• Preparing orders of the different consumption units (departments, wards, others), ensuring proper packaging and dispatching and reporting any anomalies or changes in consumption patterns to the Pharmacy Supervisor. Informing Pharmacy Supervisor as soon as stock reaches alert limit. 
• Controlling warehouse facilities in order to ensure materials are kept in good keeping conditions, it includes:
• e.g. Monitoring temperature in the warehouse and ensuring that products requiring cold chain are suitably stored and transports received, stored, and prepared and transported appropriately according to MSF Supply and Cold Chain protocols. 
• Ensuring cleanliness of premises (stock pharmacy) and in close collaboration with the logistics department, maintaining refrigerating equipment.
• Controlling warehouse limited access to authorized personnel and ensuring doors and other exits are secured. Immediately informing the line manager of any problems arising in the course of the work, particularly with regards to damage, loss, attempted break-ins or theft in the warehouse.
• Ensuring that items to be quarantined (on-going quality alerts) or to be placed in quarantine zone (batch recalls, expired or damaged items) are removed from the stock and safely locked.
• Following up stock levels with regards to alarms thresholds, stock out, expiry dates and drugs to expire in the following 6 months. Preparing reports and passing it to the supervisor..

MSF Section/Context Specifics

• Supporting the Supervisor in the implementation, monitoring, maintaining, as well maintaining and installation of the electric set up (AC, lights, wiring) of the infrastructure in the project according to MSF protocols, standards, and procedures to improve health and living conditions of the target population. 
• In the event of faults / deterioration, diagnose the problem and propose possible solutions to the line manager and/or technical advisor. 
• Informing the Log Supervisor of any difficulties, anomalies and problems that may affect the normal functioning of activities and tasks in his/her area of responsibility. 
• Any other tasks as specified by the Supervisor and specialized technician.
• Assist in the physical inventory for the assets and equipment. 
• When external contractors are hired for larger works, assist the line manager in supervising their work to ensure it meets the required standards.
• Assist in the preventive and corrective maintenance of equipment and facilities, in close collaboration with the technical team. 
• Perform maintenance and construction work out of the project premises, when requested by the supervisor in one of the supported PHCC    .
• When external contractors are hired for larger works, assist the line manager in supervising their work to ensure it meets the required standards.

70% pharmacy storekeeper

• Preparing and submitting periodic inventory, consumption, expiry, and loss reports to the Pharmacy Supervisor.
• Ensuring implementation of FEFO (First Expired, First Out) and FIFO (First In, First Out) principles for all pharmaceutical products.
• Assisting in the investigation and documentation of stock variances, damaged products, and inventory incidents.
• Supporting internal audits and quality assurance activities related to pharmacy stock management.
• Coordinating with medical and logistics teams to prepare order and deilver to the supported PHCCs as well as outreach mobile clinic
• Ensuring confidentiality and security of stock records, inventory documents, and pharmaceutical products.
• Participating in emergency response preparedness activities and maintaining contingency stock according to project requirements. 

30% Supply storekeeper (ADMIN and LOG stock) 

• Updating and/or creating stock cards for all stock items immediately after reception of goods. Checking the received cold boxes and controlling the cold chain-monitoring card
• Storing materials in accordance with the system in force in order to ensure continuous availability ensuring that all items are well organized and correctly stored, well protected, fully identified and easily accessible (cleanliness, security, access, etc.).
• Receiving orders and deliveries, identifying and reporting potential discrepancies against cargo manifest or others. Stores materials in accordance with the system in force in order to ensure continuous availability.
• In conjunction with the line manager, performing physical stock counts (INVENTORIES) in accordance with the frequency previously defined. Following up stock levels with regards to alarms thresholds, stock out and expiry dates. 

Requirements 

Education:

• Essential, secondary school. Desirable, medical related studies.

Experience:

• Essential previous experience of at least 2 years in similar or relevant positions.
• Desirable previous experience in MSF or other NGOs in developing countries.
• Previous experience as storekeeper desirable.

Language:    

• Local language essential. English B1 Independent User.

Competencies

• Results and Quality Orientation 
• Teamwork and Cooperation 
• Behavioural Flexibility 
• Commitment to MSF Principles 
• Service Orientation 
• Stress Management. 

Knowledge

• Essential basic mathematics and use of measuring equipment 
• Desirable computer literacy (word, excel)
• Desirable ability to do basic repairs