PHARMACY MANAGER

Médecins Sans Frontières (MSF) is an international, independent, non-profit medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, pandemics, natural disasters, and exclusion from healthcare. MSF started working in Yemen since 1986 and have been present in the country continuously since 2007. Today, MSF works in 23 hospitals across the country, and provides support to more than 17 health facilities across 13 governorates, in line with our principles of independence, impartiality and neutrality. For more information, visit our Arabic website, www.msf-me.org

Médecins Sans Frontières Belgium in Yemen mission is looking for Yemeni nationals to recruit for the  PHARMACY MANAGER  position:

Location: Mocha Project 
Contract Duration – 1 year, renewable.
Contract type: Fixed – Term 
Reporting to:     Project Medical Coordinator

MAIN PURPOSE

Defining, coordinating and monitoring all pharmacy related activities in the project area including management of staff, according to MSF protocols, standards and procedures and the mission’s pharmacist and Medical Coordinator’s guidelines, in order to ensure the proper management and supply of drugs and medical devices

Accountabilities

• . Participating actively in the definition and update of the annual planning and budgets of the pharmacy activities in the project.
•  Supervising the functioning and organization of the project central pharmacy and other peripheral units, setting the protocols and procedures to be followed by all staff in order to ensure the quality of the service provided to the population, including pharmaco vigilance in case of need.
• Defining storage, stock management and supply processes, as well as hygiene and security procedures, tools, and protocols (controlling pests and rodents) in order to ensure good storage conditions (temperatures, humidity and light exposure) and the accurate handling of the products and equipment in terms of hygiene and that all hygiene and security procedures are followed in project pharmacies (cleaning, controlling pests and rodents, etc.)
• Giving support in the ordering and supply process of medicines and medical devices. Monitoring correct stock management across pharmacies within project area, to guarantee a good control and up to date data of stock levels and avoid expiries, overstocks and stock outs. Reporting on drug consumptions and medical devices dispensed according to protocols, informing on unusual patterns. 
• Ensuring, in cooperation with the project logistic manager, proper maintenance of cold chain and storage conditions (e.g. humidity, temperature, light exposure, cleanliness, pest and rodents control, etc.), and that classification and organization of medicines and medical material meet MSF protocols. 
• Ensuring the collection of data for monitoring and surveillance of optimal quantity & quality of medicine use. Supporting activities at service level for effective drug distribution and control, quality prescription (analyzing rational drug use), medicines reconciliation, antibiotic stewardship interventions such as restricted use antibiotic review, follow up of pharmaceutical care plans, patient counseling, good dispensing practices and safe medication practices.
•     Supervising, coaching, motivating and evaluating all the pharmacy staff under his/her responsibility, in order to ensure the strict respect for working procedures and protocols. Ensuring that all pharmacy staff uses required clothes and equipment according to protocols, i.e. white coat, gloves, etc.
• To define, if needed, training opportunities for the medical staff.
• Carrying out all the reporting tasks associated to his/her field of action and responsibility, ensuring its consistency and accuracy, in order to support in the relevant decision-making and participating in monthly reports according to guidelines (SitReps, medical statistical reports, etc.)

Planning and supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required.

MSF Section/Context Specific Accountabilities

• Medical Standard List (MSL), Forecast, Local & International orders: 
• The pharmacy manager actively participate in the ARO exercise, in the elaboration of project MSL and forecast and ensure their correct follow-up, Local and International order chronogram are closely followed and respected.
• Pharmacy management and good practices: 
• In collaboration with PMR, log/supply and coordination Pharma teams, the project pharmacies are well managed and arranged according to MSF Standards (Good Storage and Distribution Practices and Good Pharmaceutical Practices guidelines).
• Promotion of rational drug use, stocks analysis and reporting: 
• The project pharmacy manager establishes an efficient data recording and management system, ensures rational use of medical products, correct pharmacy KPIs analysis and reporting.
• Integration of the pharmacy stock to the supply and follow-up of End User Units (EUU): 
• The pharmacy manager will contribute to the integration of pharmacy stock to the supply WH and  implemenent the EUU SoP  in both Mocha General Hospital and supported PHCC (Mafraq and Khokha). 
• Team management and coaching: 
• The pharmacy manager will ensure training and coaching of project pharma/med/supply teams in required pharmacy management skills and will ensure correct team sizing and supervision.
• Any other task assigns by the line/functional manager,

Requirements 

Education    

• Essential: pharmacy degree (or equivalent 4-5 years diploma according to the country of origin of the pharmacist)

Experience    

• Two years of demonstrated, experience as a pharmacist required. 
• Experience in MSF or other NGO’s in developing countries is desirable

Essential Fluency in Arabic; English is desirable.