Pharmacy Storekeeper (Back up list)

Position status: Back up pool 

Location: Ad Dahi Hospital – Ad Dahi District, Hodeida Governorate

Doctors Without Borders / Médecins Sans Frontières (MSF) is an international, humanitarian, non-governmental organization providing assistance to people in need as a result of natural and man-made disasters, irrespective of race, religion, ideology or politics.

Main Purpose

Execute the pharmacy/medical warehouse storing activities to keep pharmacy stock above security level and following recommended conditions (temperature, humidity, etc.) under the supervision of the Medical Warehouse or Pharmacy Supervisor, and in collaboration with the logistics team.

Accountabilities

• Supervising material orders and dispatching to ensure rational use.
• Receiving orders and deliveries, identifying potential disparities against cargo manifest or others, and reporting them, and stores materials in accordance with the system in force, to ensure continuous availability. It includes :
• Ensuring good storage conditions of all medical items in the pharmacy in accordance with pharmaceutical standards to ensure continuous availability.
• Ensuring correct fill in entries on the stock cards and software.
• Carrying out or participating in regular inventories including EPREP stock.
• Following up stock levels with regards to alarms thresholds, stock out, expiry dates and drugs to expire in the following 6 months.
• Preparing orders of the different consumption units (departments, wards, others), ensuring proper packaging and dispatching and reporting any anomalies or changes in consumption patterns to the Pharmacy Supervisor. Informing Pharmacy Supervisor as soon as stock reaches alert limit.
• Controlling warehouse facilities to ensure materials are kept in good keeping conditions, it includes:
• e.g. Monitoring temperature in the warehouse and ensuring that products requiring cold chain are suitably stored and transports received, stored, and prepared and transported appropriately according to MSF Supply and Cold Chain protocols.
• Ensuring cleanliness of premises (stock pharmacy) and in close collaboration with the logistics department, maintaining refrigerating equipment.
• Controlling warehouse limited access to authorized personnel and ensuring doors and other exits are secured. Immediately informing the line manager of any problems arising in the course of the work, particularly with regards to damage, loss, attempted break-ins, or theft in the warehouse.
• Ensuring that items to be quarantined (on-going quality alerts) or to be placed in quarantine zone (batch recalls, expired or damaged items) are removed from the stock and safely locked.
• Following up stock levels with regards to alarms thresholds, stock out, expiry dates and drugs to expire in the following 6 months. Preparing reports and passing It to the supervisor.

MSF Section/Context Specific Accountabilities

• Preparation of orders of the different consumption units (departments, wards, others) when needed with collaboration of NAM and NTSs, ensuring proper packaging and dispatching and reporting any anomalies or changes in consumption patterns to the Pharmacy Supervisor. Informing Pharmacy Supervisor as soon as stock reaches alert limit.
• Check the expiry dates and quantities and comapre it to the packing list during order reception. 
• Carrying out or participating in regular inventories fully and partial  including the MCP stock.
• Update the emergency back bag every two months.
• Update the expat staff health and car’s first aid boxes 
• That goods are well organized and stored in a clean area to be visible and traceable i.e. assisting in the stock inventory, storing items according to nature and use, and ensuring that the temperature in the store is appropriate and items that require cold chain are correctly stored.
• Preparation of outgoing items in a clean and optimized way by appropriately packing, sealing, and labeling goods, assisting with recording the exits on stock cards and project forms, and ensuring good quality of cold chain when needed.
• Preparation of outgoing items in a clean and optimized way by appropriately packing, sealing, and labeling goods, assisting with recording the exits on stock cards and project forms, and ensuring good quality of cold chain when needed.
• Preparation of outgoing items in a clean and optimized way by appropriately packing, sealing, and labeling goods, assisting with recording the exits on stock cards and project forms, and ensuring good quality of cold chain when needed.

Requirements

Education    

• Essential, secondary school. 
• Desirable, pharmacy diploma degree and preferable bachelor’s degree.
• Valid medical license from medical council is essential

Experience: Experience in similar positions would be an asset

Languages:  English and Arabic languages are essential

Knowledge: Essential computer literacy (word, excel and internet)
        
Competencies    

• Results and Quality Orientation L1
• Teamwork and Cooperation L1
• Behavioural Flexibility L1
• Commitment to MSF Principles L1
• Service Orientation L1
• Stress Management. L2