Médecins Sans Frontières (MSF), is an International Humanitarian Organization providing medical aid to populations in distress, victims of natural and man made disasters and victims of armed conflict, regardless of race, religion and political believes. For more information, visit our Arabic website, www.msf-me.org

Médecins Sans Frontières France is opening a position for Yemeni nationals and for the following:

PHARMACY-STOREKEEPER (POOL) 

Location: Sanaa – Coordination Office. 
Contract type:  Daily Worker Pool (When needed).
Reports to (Functional):  Pharmacy Supervisor.
Reports to (Functional):  Pharmacy Manager.

MAIN PURPOSE: 

Execute the pharmacy/medical warehouse storing activities in order to keep pharmacy stock above secu-rity level and following recommended conditions (temperature, humidity, etc.) under the supervision of the Medical Warehouse (for OCA) or Pharmacy Supervisor, and in collaboration with the logistics team.

KEY RESPONSIBILITIES:

• Supervising material orders and dispatching in order to ensure rational use. 
• Receiving orders and deliveries with the supply team, identifying potential disparities against cargo manifest or others and reporting them, and storing materials in accordance with the system in force, in order to ensure continuous availability. It includes: 
• Ensuring good storage conditions of all medical items in the pharmacy in accordance with pharmaceutical standards in order to ensure continuous availability. 
• Ensuring correct fill-in entries on the stock cards and isystock.
• Carrying out or participating in regular inventories including EPREP stock.
• Preparing orders for the different consumption units (departments, wards, others), ensuring proper packaging and dispatching, and reporting any anomalies or changes in consumption patterns to the Pharmacy Supervisor. Informing the Pharmacy Supervisor as soon as stock reaches an alert limit. 
• Controlling warehouse facilities in order to ensure materials are kept in good keeping conditions, it includes:
  • e.g. Monitoring temperature in the warehouse and ensuring that products requiring cold chain are suitably stored and transports received, stored, and prepared and transported appropriately according to MSF Supply and Cold Chain protocols. 
• Ensuring cleanliness of premises (stock pharmacy) and in close collaboration with the logistics department, maintaining refrigerating equipment.
• Controlling warehouse limited access to authorized personnel and ensuring doors and other exits are secured. Immediately informing the line manager of any problems arising in the course of the work, particularly with regards to damage, loss, attempted break-ins or theft in the warehouse.
• Ensuring that items to be quarantined (on-going quality alerts) or to be placed in quarantine zone (batch recalls) are removed from the stock and safely locked.
• Close follow-up of the expired items, which should be removed from the stock, iystock, and stock card and then to be placed in the expired zone.
• Following up stock levels with regards to alarms thresholds, stock out, expiry dates and drugs to expire in the following 6 months. Preparing reports and passing it to the supervisor.

Context Specific Accountabilities

• Regularly check the Eprep stock and update the inventory lists with accurate information, including new item codes, expiry dates, and quantities.
• Conduct monthly updates and checks of the emergency boxes and medical cupboards in both the office and the guest house.
• Ensure that all documents related to IOs, supplies, donations, and local purchases are properly completed, signed, and archived.
• Maintain proper storage and stock management procedures, ensuring good storage conditions (temperature, humidity, and light exposure), as well as hygiene and security measures, including pest and rodent control.
• Support the supply team in sorting IOs in the reception area according to project codes and assist in dispatching them to the field locations.
• Manage and monitor the remaining stock for Saada and Khamer at the capital level.

QUALIFICATIONS AND SKILL REQUIREMENTS

Education    

• Essential, secondary school. Desirable, medical related studies.

Experience    

• Essential previous experience of at least 2 years in similar or relevant positions.
• Desirable previous experience in MSF or other NGOs in developing countries.

Languages: Essential local language, desirable mission working language.

Knowledge: Essential computer literacy (word, excel and internet)

Competencies    

• Results and Quality Orientation L1
• Teamwork and Cooperation L1
• Behavioural Flexibility L1
• Commitment to MSF Principles L1
• Service Orientation L1
• Stress Management. L2