Médecins Sans Frontières (MSF) is an international, independent, non-profit medical humanitarian organization that delivers emergency aid to people affected by armed conflict, epidemics, pandemics, natural disasters and exclusion from healthcare. MSF started working in Yemen since 1986 and have been present in the country continuously since 2007. Today, MSF works in 23 hospitals across the country and provides support to more than 17 health facilities across 13 governorates, in line with our principles of independence, impartiality and neutrality. For more information, visit our Arabic website, www.msf-me.org

Médecins Sans Frontières Belgium in Yemen mission is looking for Yemeni nationals to recruit for the PHARMACY SUPERVISOR position.

Location: PHCCs and outreach activities in Aden and Lahj governorates
Contract duration: Six (6) months, with the possibility of extension
Contract type: Fixed-Term contract 
Reporting to: Project Medical Referent

Main Purpose:

Ensuring general functioning of the pharmacy and supervising pharmacy supply chain processes in accordance with MSF standards, protocols and procedures, in order to ensure its efficiency and operating availability.

Accountabilities:

• Ensuring storage, stock management and supply processes, as well as hygiene and security procedures, tools, and protocols (controlling pests and rodents), implementing appropriate quality controls and records, in order to ensure good storage conditions (temperatures, humidity and light exposure) and availability of drugs and medical material, according to MSF protocols, national regulations and in cooperation with the logistics department. 
• Coordinating the delivery, reception and recording of international and local orders, in close coordination with the logistics department, updating stock files and informing line managers on their status (shortfalls, over-stocking, expiry dates), in order to permanently ensure security stock levels and ensure efficient management of stock. 
• Supervising orders of medical and drug material in order to ensure an efficient and appropriate consumption pat-tern under budget constraints. 
• Supervising the supply of drugs to patients, according to medical prescriptions, informing them on consumption patterns and keeping conditions in order to ensure their therapeutic progression 
• Ensuring efficient supply to other pharmacies managed/supported by MSF according to orders and stocks, and using cold chain when needed. Monitoring and analyzing orders of depending pharmacies in order to avoid ruptures of stock or having expired drugs. 
• Supervising, with the HR department, the associated processes (sizing, staff shifts, recruitment, training, performance evaluation, development and internal/external communication) of the pharmaceutical team and the nursing staff, in order to ensure both the sizing and the amount of knowledge required and to improve their dispensing capabilities. 
• Recording all items received and issued in computer (Isystock) and reporting on drug consumptions and medical equipment dispensed according to protocols, informing on unusual patterns as well as forecasting future needs, in order to rationalize the budget and to ensure availability. 
• Assisting in training of nursing staff regarding dispensing of drugs and their side effects

MSF Section/Context Specific Accountabilities:

The Pharmacy Supervisor is responsible for ensuring the effective management, quality assurance, and rational use of medicines and medical supplies across two MSF supported MoH PHCCs and mobile outreach activities. The role ensures compliance with MoH guidelines.

• Oversee daily pharmacy operations at two supported MoH PHCCs and mobile outreach activities.
• Participate in the planning and implementation of pharma support to PHCCs, including outreach mobile clinic activities, ensuring adequate pharmaceutical support in line with MSF protocols and medical priorities.
• Ensure preparation, packing, and distribution of drugs and medical supplies for supported PHCC and outreach mobile activities, including cold-chain products and emergency kits when required.
• Monitor consumption, stock level, expires dates at fixed MoH PHCCs
• Coordinate with medical, logistics, and outreach teams to anticipate needs, adjust quantities, and avoid stock ruptures or over-stocking at supported PHCCs.
• Supervise and monitor drug storage, handling, and stock management at PHCCs, ensuring quality, safety, and traceability of medical items.
• Cover for storekeeper responsibilities in case of gaps or absences, ensuring continuity of stock management activities, including reception, storage, inventory control, physical counts, and documentation of medical and pharmaceutical items.
• Ensure accurate recording of stock movements (receipts, issues, transfers, losses, and expiries) in Isystock and stock cards during storekeeper coverage periods.
• Support and train supported PHCCs dispensing, and storekeeping staff on good storage, dispensing practices, and stock management procedures.
• Report any constraints, discrepancies, or risks related to outreach supply or storekeeping coverage to line management and proposing corrective actions.
• Conduct regular supervision visits to two MoH PHCCs
• Prepare monthly consumption report and replenishment request

Job requirements

Education:     

• Bachelor’s Degree in Pharmacy (BPharm or equivalent)
• Valid license to practice pharmacy from relevant national authority

Experience:     

• At least 3 years of professional experience as a pharmacist.
• At least 1 year in a supervisory or coordination role, preferably in humanitarian or public health setting
• Experience working with PHCCs, MoH systems, and mobile/outreach health services is highly desirable.

Knowledge: Fluent in written and spoken English