Procurement and Admin Assistant 

Hours: Full-time, 40 hours per week 
Location:  Aden-Yemen, with frequent visit to the field in another Governorates.
Reports to: Finance and Operation Coordinator. 
Closing Date: 23 April 2026

About The Read Foundation

Read Foundation is an International Non-profit organisation, registered in the UK in 1994, with the aim of contributing to educational development for affected populations. READ Foundation- Yemen (RFY) established its operations in Yemen in July 2020. Since its establishment, RFY has assisted the affected population with lifesaving interventions in different governorates.

Key Responsibilities

Procurement Tasks 

• Carry out periodically local market surveys to ensure a full knowledge of availability and price of local items.
• Assist in the preparation and advertising of tender documents at approved sites.
• Review purchase Requests (PR) and ensure that they are approved by the addressees before you start purchasing procedures.
• Open a registry of all incoming PRs to logistics department and establish a tracking file for easy search about their outcomes.
• Handle all project and operational requests PR, PO, contract, and Payment voucher with proper tracking.
• Support procurement project and operational activities, (e.g., issue tenders, evaluate offers and negotiate/award contracts), following logistics manual .
• Communicate with budget holders and requesters on approvals and clarifications on their Purchase request .
• Ensure that all orders are tracked from point of planning and request through to final receipt.
• Control the inbox for the reception of physical quotations in the office; sort them out by RFQs reference for actions.
• Participate as facilitator in evaluation of bids and proposals and make sure the bids evaluation report, technical evaluation, minutes of negotiations and negotiated contract in selection of Suppliers contain all the facts and information required to justify the recommendations made in the report.
• Follow up on the project's car traffic.
• Participate in the joint verification of procured goods and equipment and to ascertain the items conformity to technical specifications and quantities.
• Prepare and submit to Finance Department all payment requests related to Utility Bills, Internet Bills, Landlines Bills, and others, before end of the closure of the month.
• Monitor and supply office supplies and cleaning materials when needed.
• Update trackers and prepare monthly, procurement reports.
• Archive all transactions for purchases and save them in a safe place by making a paper and other electronic copy.
• Perform any other tasks assigned by the direct manager.

Operation Tasks: 

• Assist with Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Assist with compile and update employee records (hard and soft copies)
• Assist with Review and process payroll and wages payments and ensures accurate and complete legal deductions.
• Assist in all procurement processes and ensure that are in compliance as per RF’Y and donors’ regulations and policies.
• Assist in Liaise with suppliers to ensure prompt and accurate delivery of services, equipment and tools.

Qualifications and Experiences:

• A university degree in management, accounting, or related field.
• Minimum 3 years work experience with NGOs in supply chain management, good knowledge of purchasing systems and knowledge of donor regulations and Tender and Bidding Yemeni Law.
• Computer skills in both Arabic and English Languages.
• Good knowledge of written and spoken English.