Locations:

• Position 1: Radman and Wald Rabi' Districts, Al Bayda Governorate

• Position 1: Al Jamimah and Al Maghrabah Districts, Hajjah Governorate

Number of Vacancies: 2 Contract type: Fixed term (full time) Contract duration: 9 months subject to fund availability. Start date: November 2026 Report directly to: Operation Manager & Project Manager

About NAHR:

The National Foundation for Development and Humanitarian Response (NAHR) is a not-for-profit and non-governmental organization (NGO) that was established June 2012 in Yemen. Our vision is a peaceful and stable Yemen free of poverty, in which all people have equal access to basic needs and human rights, and our mission is to provide an integrated humanitarian and development response to aid Yemen and other conflict-affected countries through a professional, neutral, and transparent approach.

We aim to achieve our overall vision and mission by working to enhance local communities' development and stability through identifying structural causes of poverty, raising awareness, increasing access to basic services, and focusing on building citizens' capacities, especially women and youth, so as to enable their participation in the decision-making process that leads to sustainable development and a peaceful society within their developing and conflict-affected countries. NAHR aims to accomplish these goals through its seven core programs: Food Security and Livelihoods (FSL); Water, Sanitation, and Hygiene (WASH); Health and Nutrition; CCCM; Education; Gender and Protection; Shelter and Non-food items (NFIs); and Peacebuilding and Governance.

In the process of recruitment, selection, and appointment NAHR implement a range of procedures and actions including Criminal Background Checks/ International vetting/Certificate of good conduct to ensure children and vulnerable adults are safeguarded and abuse is prevented.

NAHR has zero tolerance on sexual exploitation and abuse. All employment offers are conditional upon the receipt of satisfactory references and the signing our code of conduct, Safeguarding Policy with a particular focus on Protection from Sexual Exploitation and Abuse and Child Safeguarding. This position will also be subject to robust reference and background screening checks.

NAHR is committed to the highest standards of openness, probity and accountability, as outlined in it’s own internal Code of Conduct and through signing up to the Core Humanitarian Standards. The Code of Conduct requires trustees, officers and employees to observe high standards of business and personal ethics in the conduct of their duties and responsibilities. As employees and representatives of NAHR, we must practice honesty and integrity in fulfilling our responsibilities and comply with all applicable laws, regulations and our Code of Conduct.

Main Tasks

Technical Support and Management:

• Prepare procurement procedures in accordance with the rules, regulations and manuals adopted in coordination with the programs concerned with NAHR.

• Prepare various procedures around project implementation within NAHR’s Procurement Policies, including direct or urgent purchases

• Record purchases within NAHR’s procurement documents in order to prove materials purchased are classified and entered in the financial system

• Follow-up and monitor purchased materials to ensure proper procurement and distribution to warehouses in accordance with invoices and purchase contracts

• Document, control and execute receipt of invoices received from suppliers.

• Match supplier invoices with warehouse’s purchase orders and receipt of supplies, issued by administration, and indicate supply’s safety.

• Match the total balance of the inventory control record with the balance in the system.

• Keep inventory of suppliers' debts whose period has expired with periodic reports.

• Create a file for each resource needed/ordered, containing all correspondence and agreements between NAHR and the supplier. Make sure all files are consistently labelled, indexed and organized to facilitate accessing and referencing it.

Coordination and Representation:

• Assist the Operations Manager in preparing the procurement plan of NAHR and its related projects.

• Participate in the Inventory Committee periodically, and, at the end of the year, in coordination with the Warehouse Manager, match the inventory results with inventory control records and search for discrepancies (if any) and report them.

• Coordinate with the Warehouse Manager to identify stock gaps and ordering needs to ensure supplies are fully stocked for corresponding projects.

Administrative Duties

• Review the invoices received from suppliers and match them with suppliers' contracts, identify any discrepancies, if any, and follow them up.

• Follow-up late invoices with suppliers.

• Report on non-moving, slow-moving, obsolete and stagnant items.

• Other duties as assigned.

The role of Procurement & Contracting Officer is not limited to the specific duties mentioned above. It is subject to change with the evolution of the conflict and in accordance with NAHR’s vision and mission. As such, the Procurement & Contracting Officer is required to manage all unforeseen issues and circumstances in relation to NAHR’s logistical support functions and should remain adaptable to perform responsibilities that may not be mentioned above, as and when required.

Qualifications

Essential

• Bachelor’s degree in Supply Chain Management, Logistics or something similar

• Minimum of 4 years’ experience working in Logistics in a humanitarian/development context

• Substantial knowledge of standard logistics procedures and practices

• Basic knowledge of financial and HR procedures

• Familiarity working with procurement software

• Good level of technical skills in mechanics/IT/Communications/construction or other desired

• Experience with field level coordination with other stakeholders UN, INGOs, NNGOs and government

• Commitment to the aims and principles of NAHR.

• English and Arabic language proficiency (speaking, reading, writing)

• Internal Priority: Priority will be given to qualified internal candidates and existing NAHR staff members who meet the minimum position requirements

• Training Certification: Preference will be given to candidates holding a certificate of completion in Proposal Writing training

Desirable:

• Excellent written and oral communication skills

• Flexible and able to work well under pressure

• Capable of working collaborative with team members to achieve results

• Relates and works well with people from different cultures, genders, religions and backgrounds