• Position: Procurement  Officer
• Position Type: Full time.
• Duty Stations: Taiz 
• Duration of Contract: 9 months / The cost of work is lump-sum, non-incapable and the employee liability does not end except with the closure of the project.
• Supervision: Technically to the Operations Manager/ Administratively to the Project Manager
• Dateline: 16-08-2026

I.    Background

The Humanitarian Development Program (HDP) is a nonprofit and independent NGO in Yemen .It focuses on improving the quality of Yemeni people’s life through well-planned and comprehensive projects in WASH, education, Food security & livelihood Shelter, CCCM, Protection  ,health and related activities that strengthen underserved communities in all parts of Yemen with the flexibility to respond rapidly to emergencies.
HDP uniquely believes in the power of community, and the strength of partners and donors to make a positive impact in the lives of Yemeni people HDP uniquely believes in the power of community, and the strength of partners and donors to make a positive impact in the lives of Yemeni people. Humanitarian Development Program (HDP) places human dignity at the center of its relief and development work. At the heart of the Program’s efforts to impact poverty and social justice. Vulnerable adults and children are particularly at risk of sexual exploitation and abuse. HDP defines the program’s commitment to the protection from sexual exploitation and abuse (PSEA) of vulnerable adults, involving HDP Employees and Related Personnel. In recognition of the special vulnerability of children, also HDP affirms commitment to the welfare and protection from sexual exploitation and all forms of abuse of children, involving HDP employees and related personnel.
Project Accountant will focus on HDP portfolio and will support the Programs & Projects Manager in all relevant financial matters.              

II.    Project Summary :

The School Kitchen Project aims to provide healthy and proper daily school nutrition for male and female students. The project targets 30,000 students across 55 targeted schools in Taiz Governorate (Al-Mudhaffar, Al-Qahirah, and Salah Districts), funded by the World Food Programme (WFP) and implemented in partnership with Hayel Saeed Anam Group (HSA).

III.    Duties and Responsibilities

Under the direct supervision of Operations Manager, and the overall guidance of the Programs & Projects Manager, the Procurement  officer, will undertake the following tasks:

• Lead, plan, and execute project procurement plans in coordination with program and management teams to ensure timely acquisition of goods, works, and services.
• Manage the end-to-end procurement process (Purchase Requisitions - PRs, Tender Documents, RFQs, Bid Analysis Summaries - BAS, Purchase Orders - POs, and Framework Agreements).
• Chair Procurement Committees, oversee transparent evaluation of tenders/quotations, and lead contract negotiations with vendors to secure maximum Value for Money (VFM).
• Develop, establish, and manage local supplier frameworks and active vendor databases, performing eligibility vetting, anti-terrorism screening, and performance evaluations.
• Oversee and monitor the continuous daily food supply chain for the Healthy School Kitchens in Taiz, enforcing quality assurance and technical compliance standards upon receipt.
• Review and approve procurement documentation (GRNs, Waybills, Invoices) prior to submission to Finance to ensure compliance with donor rules and avoid payment delays.
• Establish, enforce, and audit digital and physical procurement archiving systems (Audit Trail), ensuring strict compliance during internal and external audit reviews.
• Supervise, coach, and evaluate Procurement/Logistics Assistants, ensuring effective division of responsibilities and capacity development.
• Monitor market price fluctuations, supply chain risks, and vendor performance, developing contingency plans to mitigate project disruption.
• Submitting procurement plans and reports (weekly/monthly) as well as the final report to the Project Manager and Operations Manager.
• Perform any other senior procurement, supply chain, or strategic management tasks requested by the line manager.
   
• قيادة وتخطيط وتنفيذ خطط المشتريات الخاصة بالمشروع بالتنسيق مع إدارات البرامج لضمان توفير البضائع والأعمال والخدمات في الأوقات المحددة.
• إدارة دورة الشراء الكاملة (طلبات الشراء، وثائق المناقصات، طلبات عروض الأسعار، مذكرات تحليل العطاءات، أوامر الشراء، وعقود الاتفاقيات الإطارية).
• رئاسة لجان المشتريات والإشراف على التقييم الشفاف للعينات والعروض، وقيادة المفاوضات مع الموردين لتحقيق أعلى قيمة مقابل المال (VFM).
• تطوير وإدارة قاعدة بيانات الموردين المعتمدين والاتفاقيات الإطارية، وإجراء الفحص الأمني، والتحقق من أهلية الموردين وتقييم أدائهم الدوري.
• الإشراف والمتابعة الميدانية لسلسلة التوريد اليومية للمواد الغذائية للمطابخ المدرسية بتعز، وضمان تطبيق معايير ضبط الجودة والمواصفات الفنية عند الاستلام.
• مراجعة واعتماد جميع وثائق المشتريات (سندات الاستلام، سندات الشحن، الفواتير) قبل رفعها للإدارة المالية للالتزام بقواعد المانحين وتجنب تأخير الصرف.
• إنشاء وتطبيق نظام أرشفة رقمي وورقي صارم لكافة المعاملات المالية والمشتريات (Audit Trail)، وضمان الجاهزية التامة لعمليات التدقيق الداخلي والخارجي.
• الإشراف المباشر، وتوجيه، وتقييم أداء مساعدي الم
• شتريات واللوجستيات، وضمان التوزيع الكفء للمهام وبناء قدرات الفريق.
• متابعة تقلبات الأسعار في السوق، ومخاطر سلاسل الإمداد، وأداء الموردين، ووضع خطط الطوارئ لتجنب أي تعثر في أنشطة المشروع.
• رفع الخطط والتقارير المتعلقة بالمشتريات (اسبوعية/شهرية) وكذلك التقرير النهائي لمدير المشروع ومدير العمليات 
• أداء أي مهام قيادية أو إستراتيجية أخرى في المشتريات وسلاسل الإمداد بتكليف من المشرف المباشر.
   

Core Competencies:  

• Integrity & Professional Ethics: Exemplifies transparency, fairness, and strict adherence to anti-corruption and donor integrity rules.
• Safeguarding & PSEA: Champions zero tolerance for Sexual Exploitation and Abuse across all supply chain interactions.
• Leadership & Accountability: Demonstrates initiative, decision-making authority, and full accountability for procurement outcomes.

Functional Competencies

• Strategic Procurement & Contracting: Expert knowledge of INGO procurement regulations, international tendering, framework contracts, and donor rules (WFP/UN).
• Negotiation & Value Optimization: Superior negotiation skills with vendors to maximize cost-efficiency without compromising quality (Value for Money).
• Risk Management & Problem Solving: Strong analytical capacity to foresee supply risks, implement mitigation measures, and solve complex supply chain issues.
• Team Management & Coaching: Proven leadership skills to manage, mentor, and build capacities of junior logistics and procurement staff.

I.    Education and Experience

• Bachelor’s or Master's degree in Business Administration, Supply Chain Management, Logistics, Finance, or a related field.
• Minimum of 4 to 5 years of professional experience in procurement and supply chain management with I/NGOs, including at least 2 years in a leadership/officer level role.
• Advanced mastery of Microsoft Office (Excel, Word, PowerBI/Outlook) and ERP/Procurement management software.
• Native Arabic speaker with Fluency in English (written, reading, and spoken).