SOLIDARITES INTERNATIONAL launches the internal /and external recruitment of a Procurement Officer

BASE: TAIZ
POSITION: Procurement Officer

(Qualified females are strongly encouraged to apply)

PRESENTATION OF THE ORGANIZATION

SOLIDARITES INTERNATIONAL (SI) is an international humanitarian NGO which, for more than 40 years, has been providing assistance to populations affected by armed conflicts and natural disasters by meeting their vital needs for food, water and shelter. Particularly involved in the fight against diseases linked to unsafe water, the first cause of death in the world, SI's interventions provide expertise in the field of access to drinking water, sanitation and hygiene promotion, but also in the essential area of food security and livelihoods. Present in around twenty countries, SI's teams - 2000 people in total made up of expatriates, national staff, permanent staff at headquarters, and a few volunteers - work with professionalism and commitment while respecting cultures.

Solidarités International (SI) is determined to prevent and fight all type of abuse – all act of exploitation, abuse and/or sexual harassment (SEAH) against members of beneficiary communities or collaborators, fraud, corruption, violation of persons and/or property, funding of activities harmful to human rights – that could be perpetrated in the frame of its interventions. SI implements a zero-tolerance policy regarding acts of SEAH.

Solidarités International is an equitable employer committed to find all forms of discrimination. SI will ever ask for any remuneration to take part in a recruitment process.

DESCRIPTION OF THE POSITION 

MISSION / OBJECTIVES

The Procurement Officer carries out the purchases for the programs and structure for his/her assigned base. 
He/she is one of the guarantors for implementing and respecting Solidarités International purchase procedures.
He/she is responsible for filing and archiving logistics documents linked to purchases.

Main Responsibilities:

1-    Knowledge and monitoring of the market:

• Take part in the analysis of the local purchasing environment
• Update price lists and supplier files
• Provide feedback to the Organization from suppliers (complaints about the organization, potential negotiations wanted by the suppliers on the purchase, etc.)

2-    Implementation of purchasing process:

• Receive and process requests for quotes and IOFs after verification and approval by his/her line manager
• Implement purchases while respecting the rules and approval procedures established by donors and Solidarités International
• Ensure that products purchased correspond to the requirements of the Procurement Officer's requirements in terms of quantity and quality
• Ensure that the format of, and information on quotes and invoices comply with regulations
• Ensure compliance with administrative procedures for the management of advances and payment of suppliers
• Establish and archive purchasing files in accordance with the rules of Solidarités International and its donors
• Monitor and update IOFs electronically
• Evaluate the offers received from the suppliers and write Bid Analysis 
• Write External Order Forms and participate to the writing of contracts and framework agreements 
• Negotiate prices and contract terms with suppliers
• Archive (electronically and physically) the purchase files as per Solidarités International rules and guidelines 
• Participate in the follow-up and analysis of the purchases entrusted to him, from the choice of suppliers in the Bid Analysis to their payment

3- Reporting/Capitalization:

• Ensure the compilation of price lists and suppliers
• Ensure the monitoring of IOF requests and inform purchase officers of the status of their orders
• Make proposals to improve the content of the documents in which (s)he participates as well as the organization of the files and the team
• N.B: This list is not exhaustive, and additional reasonable and relevant tasks may be assigned to the employee.

ORG CHART POSITION (reporting and functional relationships)

Line manager:  Supply Supervisor
Line report(s) on base: -
Functional manager:  -
Functional report(s):  -

PROFILE FORSAKEN

Experience:

Essentials:

• Bachelor’s degree in business administration or relevant fields.

Experience

• 2 years of experience in supply at an INGO/NGO as procurement officer or similar experience

Required Professional Characteristics:

• Efficiency in meeting deadlines, strong time management, and effective organization. 
• Knowledge in both INGO and procurement processes is a plus
• Knowledge of basic compliance standards within logistics work
• Excellent knowledge of Pack Office (Excel, Word, and Power Point)
• Good English level (written and spoken)
• Experience in procurement files management and ability to handle under pressure
• Knowledge of the local humanitarian context

Required Personal Characteristics 

• Proactive, very motivated 
• Ability to work under pressure
• Autonomous 
• Sense of responsibility
• Trustworthiness and rigor
• Organization and prioritization skills 
• Conscientious 
• Negotiating skills