Job Description & Person Specification

Program Assistant

Hours: Full-time, 40 hours per week
Location: Aden-Yemen, with frequent visit to the field in another Governorates.
Reports to: Project Officer/Manager.
Closing Date: May 20, 2026

About Read Foundation

Read Foundation is an International Non-profit organisation, registered in the UK in 1994, with the aim of contributing to educational development for affected populations. READ Foundation- Yemen (RFY) established its operations in Yemen in July 2020. Since its establishment, RFY has assisted the affected population with lifesaving interventions in different governorates.

Job Purpose

The Program assistant is responsible for implement the projects activities in humanitarian settings, ensuring alignment with program workplans and achievement of intended outcomes.

The role focuses on education, FSL, WASH assistance across all activities and safeguarding vulnerable populations from harm, abuse, neglect, and exploitation. Program Assistant will identify, refer and follow up on cases, thus with specific needs in a timely manner who are in needs

The Program Assistant works under the supervision of the Program officer/Manager, and will work closely with HQ sponsorship program staff, field offices or through field visits with the field teams.

DUTIES AND RESPONSIBILITIES

• Assist in the definition of projects scope and objectives, involving all relevant stakeholders and ensuring technical feasibility.

• Responsible for the all-projects activities such as implementation, project supervision, quality of services improvement, risk management, and campaigns regarding the project presenting an impression to the targeted beneficiaries.
• Implement the initiation, regular supervision, monitoring, and evaluation of the project activity plan to ensure effective and timely implementation of all project components within the allocated budget.
• Assist in changes of the projects scope, projects schedule, and projects costs using appropriate verification techniques.
• Coordinate with all related stakeholders.
• Supervise and support projects staff, Consultant, Volunteers, Case Workers, and Community Mobilizers.
• Supervise all logistical procedures for the projects in coordination with the Logistic team, including projects procurement, movement …etc
• Lead all verification and registration activities of selected beneficiaries at targeted communities
• Lead and implement assistance process including maintain comprehensive documentation and submit to related departments.
• Undertrack beneficiaries record tracking on monthly basis
• Production of monthly internal specific reports and elaboration of the monthly report, Quarter report, the mid-term and final reports according to Donor rules and regulations.
• Represent RFY in cluster meetings.
• Ensure data is collected regularly to respond to agreed indicators.
• Track project performance, specifically to analyze the successful completion of short and long-term goals
• Measure project performance using appropriate tools and techniques.
• Conduct regular team meetings, performance appraisals, and coaching sessions.
• Ensure mainstreaming of protection across other sectoral interventions.
• Conduct supervisory field visits and ensure community engagement, feedback mechanisms, and accountability to affected populations.
• Perform other related duties as assigned in order to facilitate the sponsorship activities.

Qualifications and Requirements

• Bachelor degree preferred to be in administration or any other field with the required number of years’ experience.

• At least 3-5 years of experience in the humanitarian field, preferably with experience in a humanitarian programming.
• Technical background in programming and resilience-related humanitarian projects.
• Strong experience with social work.
• Full professional proficiency in written and spoken English
• Perform a variety of tasks.
• Lead and direct the work of others.
• Ability to work under pressure.
• Excellent computer skills (proven computer literacy, in particular proficiency with MS Office tools is a must).
• Ability to plan and writing report.
• Commitment to and understanding of RFY’s aims, values and principles.