Job Title: Project Coordinator

Reporting to: Program Manager

Place: Aden

Deadline: 26 August, 2025

About Afaq Shababia Foundation (ASF)

ASF is a registered national NGO with the Ministry of Social Affairs and Labor No 271. Our mission is to Contribute to youth and community development by implementing quality programs and building effective partnerships in accordance with best institutional practices. ASF started its work in Yemen since 2013 and has been implementing projects in 4 sectors namely skills-building, peace-building with good governance, FSL, and Education with Child Protection.

Purpose of the Job

The main purpose of the Project Manager position role is to provide direct support to the Program Manager in the successful implementation, monitoring, and coordination of the project activities related to gender justice, which mainly contains meetings, workshops, advocacy campaigns, problem-solving and policy reviews ensuring that the project activities and objectives are achieved efficiently and effectively

Duties and Responsibilities

ASF is looking for an efficient and qualified person to fill the position to carry out the following Tasks and Responsibilities:

1- Project Planning

• Develop overall project plans, timelines, and resource allocations.

2- Team Coordination

• Lead and manage project teams to ensure effective collaboration.

3- Budget Management

• Monitor and control project budgets and expenditures.

4- Stakeholder Communication

• Maintain regular communication with stakeholders and partners.

5- Risk Management

• Identify potential risks and implement mitigation strategies.

6- Monitoring & Reporting

• Track project progress and prepare periodic reports.

7- Quality Assurance

• Ensure project deliverables meet required standards and objectives.

8- Documentation

• Maintain accurate records and documentation throughout the project lifecycle.

9- Reporting

• Prepare and submit regular progress reports to senior management and donors.
• Ensure timely reporting on project milestones, challenges, and achievements.
• Coordinate with finance and M&E teams to compile financial and impact reports.
• Maintain transparency and accountability through accurate documentation.
• Present project updates during internal meetings and external stakeholder engagements.

Required Qualifications and Experience

• Bachelor’s degree in Project Management, Business Administration, Development Studies, or a related field.
• Proven experience in project management, preferably in development or youth-focused programs.
• Minimum of 3–5 years of relevant experience.
• Experience in working with communities or youth-focused initiatives
• Familiarity with donor-funded projects and reporting requirements
• Professional certification in project management (e.g., PMP, PRINCE2) is an asset.
• Proficiency in project management tools and software.
• Familiarity with donor-funded projects and reporting requirements
• Flexibility to travel and work in field locations when needed.
• Fluency in English (spoken and written); Arabic is an advantage.
• Experience in managing teams and coordinating with multiple stakeholders

Essential Skills:

• Strong leadership and organizational skills.
• Ability to manage multiple tasks and meet deadlines.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Problem-solving and decision-making capabilities
• Ability to develop and monitor project plans and budgets
• Proficiency in report writing and documentation
• Familiarity with donor-funded projects and compliance requirements

Preferred:

• Experience working in youth development or community-based projects
• Knowledge of project management methodologies (e.g., Agile, PMBOK)
• Familiarity with donor regulations and international development standards
• Advanced skills in data analysis and reporting tools
• Experience in capacity building and training of project teams
• Strong networking and stakeholder engagement abilities
• Previous experience working in multicultural or conflict-affected environments
• Knowledge of local context and dynamics in Aden or similar regions