Project Development Assistant - Sanaa

Acted Organization Summary:

Since 1993, as an international non-governmental organization, Acted has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer-term opportunities for sustainable growth and fulfilling people’s potential.
Acted endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. Acted is active in 39 countries and implements more than 500 projects a year, reaching over 20 million beneficiaries with 6,300 international and national staff.
Acted has been present in Yemen since early 2012 and has been anchored in the governorates of Ibb, Hudaydah, Raymah, Al Dhalee, Saadah, Al Jawf, Aden, Dhamar, and Marib.
Through its comprehensive programming, Acted has been covering the full continuum of emergency, rehabilitation, and development in Yemen. Emergency activities have focused on the sectors of Agriculture and Food Security (e.g., distribution of crop seeds and livestock), Economic Recovery and Market Systems (e.g., income-generating activities such as cash-for-work), and WASH (e.g., rehabilitation of water supply facilities, hygiene promotion). Acted’s food security activities include the distribution of food vouchers, which are a key component of Acted’s interventions in the country.

Acted Organization is pleased to announce the following job vacancy with the following details:

Position: Project Development Assistant 
Department: Program
Location: Sanaa
Contract Type: Fixed Term/Full-Time Contract  
Contract Duration: 6 Months_ with possibility of extension based on performance and budget availability 

DUTIES AND RESPONSIBILITIES:

2.    Grant Management 

2.1.    Contract follow-up 

a)    Ensure that contractual obligations (including visibility requirements) and reporting deadlines are known and met by Programme, MEAL, and FLATS team; 
b)    When any issue is identified in meeting deliverables in the given timeframe and budget, inform relevant staff in the country and seek Acted HQ Program Department advice on potential solutions that would meet donor rules. 

2.2.    Reporting 
a)    Participate in and take minutes of kick-off and close-out meetings for each project 
b)    Write narrative quality reports, reflecting the progress and status of projects in a transparent, timely, and professional manner, in liaison with Acted HQ GMU and finance, which will contribute ultimately to steady cash inflow; 

3.    Fundraising
2.2    Context Analysis
2.3    External relations
2.4    Contracting

4.    Management and Internal Coordination 

3.1    Internal Coordination and Communication 

a) Facilitate interdepartmental communication and information sharing from the Base, to the Area, Capital, and even up to the regional and HQ offices by taking minutes of the various Acted coordination meetings 
b) Ensure these meeting minutes are sent monthly to HQ; 
c) Keep Acted HQ GMU and finance updated on the latest developments, opportunities, and challenges so that GMU can best advise on the way forward. 

3.2    Filing
a)    File properly contractual project documents both in hard and soft copies; 
b)    Update regularly the Resource Centre at the office with appropriate and relevant external and internal resources. 

5.    External Communication 

a)    Contribute to the Acted external communication strategy by regularly feeding the Acted HQ Communication Department with informal updates on projects, flash news, pictures, articles on project progress, and/or specific events for Acted communication tools, including, but not limited to, Acted Newsletter, websites, and Acted Annual Report; 
b)    Ensure the update and design of in-country communication and visibility tools and publications, their dissemination and availability to Acted teams, as well as the capitalization of media and pictures of the mission.

Requirements (Qualification and Experience)

• Excellent English reading, writing, and speaking.
• At least one year of experience working with an INGO.
• Proven experience in reporting to donors and external communication.
• Good knowledge and management of social media.
• Strong communication and negotiation skills.