JOB TITLE: Project Manager (1)

LOCATION: Abyan Governorate

REPORT TO: Program Team Leaders

ANNOUNCEMENT CLOSING DATE: 25/06/2025

ABOUT FMF:

The Field Medical Foundation (FMF) has been operating in Yemen for since 2012 during even the most dangerous peak of the conflict in the region. Our staff of dedicated professionals and passionate volunteers are the helping hand that delivers aid from local and/or international partners to those who require it the most, in a country that was already suffering before the war. Today we have helped humanitarian aid reach the hands of more than 9 million vulnerable people in Yemen to help them not only to survive but also to rebuild their lives. We aim to provide a comprehensive approach to providing aid through interventions, which is why we work in almost all sectors of international emergency relief.

*FMF provides work environment which is free of sexual exploitation and abuse, discrimination, and all forms of harassment and abuse of the foundation.

*We undertake rigorous procedures to ensure that only people suitable to work with children and adults’ beneficiaries are allowed to join our organization so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children and adults’ beneficiaries from abuse.

POSITION SUMMARY

Under the supervision of the program Team Leaders (Health and Nutrition and Protection), the Project Manager is responsible for overseeing the planning, implementation, supervision, reporting, and monitoring & evaluation of project activities to ensure timely and high-quality delivery. The Project Manager ensures strict compliance with sector-specific SOPs, guidelines, Sphere standards, and ethical principles. The Project Manager is accountable for effective financial management of the project, following FMF’s financial model and donor requirements. Additionally, the role includes overall supervision of human resources and logistics coordination in collaboration with relevant departments.                                                       

POSITION DESCRIPTION/ KEY RESPONSIBILITIES:

• Ensures the planning, implementation and monitoring, evaluation and sets targets as included in the project description.
• Guarantee efficient financial management for the project in compliance with FMF’s model and donor regulations.
• Manage the implementation of the project by the proposal, donor agreement, and FMF’s policies and guidelines. Ensure projects are implemented to a high quality, on time, and against agreed work plans, achieving desired results, ensuring accurate delivery of the definition of project scope and objectives to all project staff, and ensuring technical feasibility.
• Ensure resource availability and allocation for smooth and timely implementation of activities within budget and scope.
• Oversee activities implementation, including project kick-off, activity planning, reporting, and adherence to sector guidelines.
• Review and prepare detailed activity plans, establish clear reporting and communication lines.
• Provide capacity building and on-job coaching to the project team, evaluating their performance and conducting regular meetings to review the planning and discuss the main concerns to focus on for the upcoming period. 
• Undertake responsibility to motivate and lead a diverse and high number of project staff. Develop comprehensive project plans to be shared with all project staff and appropriate monitoring tools to monitor the progress and quality of the project.
• Prepare regular project monitoring updates for FMF and donors and ensure adherence to sector guidelines, and provide on-job coaching for quality delivery.
• Manage project finances and procurement, including budget planning, approvals, and monitoring of budget expenditure status against actual costs and the financial plan for the remaining project implementation period.
• Perform risk management to minimize project risks and proactively create urgent solutions and contingency plans for problems that may affect the progress of work. 
• Maintain and foster good relationships and strong external and internal representation with other INGOs, NNGOs, relevant clusters, and local authorities in areas of responsibility (AoR).
• Collaborate with the MEAL department for data collection, management, and analysis, and verify data quality collected from field staff.
• Holds final responsibility for all support documents (means of verification) and general project documents.
• Prepare and submit accurate, informative, and quality weekly, monthly, quarterly, annual, and final reports, as per the set-out schedule in accordance with the donor’s regulations and requirements.
• Delivers regular communication products on the project to be used by the FMF communication department in different outlets.

POSITION REQUIREMENTS 

• Bachelor's degree in medicine, public health, or related field with strong management skills.
• Minimum of 2-3 years of field experience in the implementation of integrated health and nutrition projects, preferably with INGOs/NNGOs.
• Background in the implementation of integrated protection activities through different sectors. 
• Experience in project cycle management and budget management.
• Fluent in Arabic and English (speaking, reading, writing).
• Excellent command of Microsoft Office.
• Strong interpersonal skills, effective communication, and diplomacy.
• Problem-solving abilities.
• Strong relationship-building and negotiation skills.
• Experience in team management and motivation.
• Attention to detail and organized approach to tasks.
• Proactive and goal-oriented.
• Ability to work under pressure and deliver quality results in a stressful environment.