Project Manger 

• Deadline:  16 - 04 - 2026
• Duty Station: Based in Sana’a and in the field in Hajjah Gov
• Probationary Period:  Three months
• Project Sectors: Protection, Shelter, and FSAC
• Donor: YHF 

About YGUSSWP 

YGUSSWP is an independent, nonprofit organization that was established in 2011 and started operating at the time of the beginning of the humanitarian crisis in Yemen. YGUSSWP has been working tirelessly and a high-quality performance at implementing the humanitarian sectors such as Shelter NFIs/ESKs, WASH, Protection, livelihoods, Health, FSAC, CCCM, Education, and Nutrition. YGUSSWP upholds its main programmatic objectives to providing immediate and life-sustaining assistance, strengthening the protective environment, and reducing displacement-related risks and vulnerabilities by promoting self-reliance at both the household and community levels.
For more information about YGUSSWP, please visit our website at: https://ygusswp.org

Functions and duties:

Project Manager will work directly with the YGUSSWP management, to create a work plan and provide supervision and support to relevant project staff regarding the implementation of the project. The project manager will have the overall management responsibility for the project. He/She will carry out the following tasks under the overall guidance and supervision and support from the YGUSSWP.
The project manager is responsible for districts and Governmental level coordination, IDP hosting site management, local stakeholder capacity building, information management, and assisting other YGUSSWP field teams with project implementation. This is a field-based position and may require spending extended periods of time in the field

Project Manager Responsibilities

• Develop detailed project plans, terms of references (ToRs), and planning documents to ensure smooth execution.
• Oversee project studies, designs, contracts, and implementation to meet objectives efficiently.
• Conduct regular team meetings to address challenges, share updates, and improve operational efficiency.
• Ensure timely preparation and submission of regular reports to donors, stakeholders, and senior management.
• Document all project activities, including assessments, progress monitoring, and lessons learned.
• Facilitate effective communication among stakeholders, including local authorities, community leaders, and partners.
• Engage community representatives and beneficiaries to foster ownership and ensure smooth implementation.
• Regularly monitor activities to ensure alignment with work plans and sector indicators.
• Address challenges and propose actionable solutions for quality improvement.

Sector-Specific Responsibilities

FSAC

• Deliver unconditional cash transfers (UCT) to vulnerable and conflict-affected households to meet immediate food security needs. 
• Ensure flexibility for beneficiaries to prioritize essential needs, particularly food consumption and basic services. 
• Apply clear vulnerability-based targeting criteria, prioritizing IDPs, female-headed households, persons with disabilities, and other at-risk groups. 
• Oversee beneficiary identification, verification, and registration processes to ensure accuracy and transparency. 
• Strengthen community engagement and awareness, including clear communication on entitlements, distribution processes, and timelines. 
• Establish and maintain accountability mechanisms, including feedback and complaints systems, ensuring timely response and resolution. 
• Ensure coordination with FSAC partners, local authorities, and stakeholders to avoid duplication and enhance complementarity. 
• Monitor implementation against project indicators, targets, and donor requirements (YHF). 
• Ensure proper documentation and reporting of all FSAC activities, including distribution data, outcomes, and lessons learned. 
• Promote dignity, protection, and adherence to humanitarian principles throughout implementation. 

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Protection

• Oversee the delivery of protection services, including protection cash assistance, legal assistance, and mobile team activities, ensuring that they reach the targeted individuals in conflict-affected areas.
• Track protection-related activities and ensure that post-distribution monitoring is conducted to assess the impact of services. Report on beneficiary satisfaction and take necessary corrective actions.
• Ensure effective collaboration with local protection actors, community leaders, and stakeholders to ensure that protection activities are aligned with the community's needs.

Shelter

• Ensure timely and effective distribution of NFIs including the provision of renewable energy solutions for households. Oversee beneficiary verification processes to ensure that distributions are accurate.
• Monitor beneficiary satisfaction with the provided assistance and ensure that feedback mechanisms are fully operational. Document complaints and feedback and ensure that 90% of these are addressed in a timely manner.
• Work closely with other humanitarian agencies and local authorities to ensure coordinated efforts in providing NFI support.
• Oversee the execution of detailed assessments to identify shelter needs, vulnerabilities, and gaps within targeted communities.
• Approve technical solutions and project designs developed by the team, ensuring alignment with national and international standards.
• Review and finalize assessment reports with recommendations for interventions, prioritization, and resource requirements.
• Ensure that shelter-related activities, including NFIs, shelter maintenance, and Emergency Shelter Kit (ESK) distribution, are implemented as per the project plan and donor requirements.
• Monitor cash-for-work shelter activities to ensure they meet quality standards and address the needs of affected populations.
• Provide guidance to field teams to ensure active participation of beneficiaries (BNFs) in construction, maintenance, and distribution activities.
• Facilitate coordination with community representatives, stakeholders, and contractors to ensure smooth implementation of interventions.
• Coordinate with suppliers to ensure timely delivery of shelter materials and monitor their proper utilization.
• Ensure adherence to technical specifications, safety standards, and project objectives during the implementation of shelter activities.
• Approve Completion Certificates for all shelter-related activities, ensuring work is completed to the required standards.
• Review and approve detailed action plans for all shelter and NFI activities, including timelines and deliverables.
• Ensure the submission of accurate weekly and progress reports from the team, highlighting challenges and proposing solutions for quality improvement.
• Maintain transparent documentation of shelter activities, including needs assessments, quality monitoring, and beneficiary participation.
• Provide technical guidance and regular updates to project staff to ensure alignment with project goals and objectives.
• Conduct regular team meetings to address challenges, share updates, and improve operational efficiency.
• Ensure smooth handover of project sites to contractors and beneficiaries.
• Perform additional tasks as required to support the overall project goals and objectives.

General Responsibilities Across All Sectors

• Foster collaboration with local authorities, stakeholders, and community members to ensure alignment with project objectives.
• Implement and monitor systems for collecting and addressing beneficiary feedback, resolving complaints promptly.
• Develop and deliver training programs for staff, volunteers, and community committees.
• Identify and mitigate risks, including security, logistical, and operational challenges.
• Prepare and submit monthly, quarterly, and post-activity reports highlighting progress, challenges, and lessons learned. 

Responsibility to the Project implementation .

• Preparing the project implementation plan
• Support planning, implementation and follow-up of evaluations by: writing terms of references, preparing project summaries, 
• Track outputs and expected results of the project and the extent of completion of various activities at monthly basis .
• Ensure the achievement of results and outputs necessary for development and humanitarian response according to the needs of local communities.
• Develop and design information management systems resulting from monitoring, evaluation, accountability and learning activities, such as progress reports, databases and complaint mechanisms.
• Prepare and process progress and delay indicators for the project on a monthly basis and work out suitable solutions.

Reporting and Documentation:

• Ensure timely updates on the Activity Reporting in ActivityInfo platform with sector-specific data, including distributions, activities, and progress in all relevant sectors.
• Prepare monthly reports covering key achievements, challenges encountered, mitigation measures, and milestones for all sectors.
• Maintain photographic records to support reports and document progress with proper donor visibility, ensuring that all activities are visually documented for transparency and accountability.

QUALIFICATIONS AND REQUIRMENTS:

Educational Background

• A Bachelor’s degree in Project Management, Engineering, Social Sciences, Humanitarian Studies, or a related field is required.

Professional Experience

• A minimum of 5 years of progressively responsible experience in managing humanitarian or development projects, including experience in Multisectoral projects.
• Proven experience in leading multi-sectoral teams and managing complex projects in conflict or post-conflict settings.
• Familiarity with donor reporting requirements, including the preparation of technical and financial reports.

Technical Skills

• Strong project management skills, including planning, budgeting, and monitoring and evaluation (M&E).
• Proficiency in using project management tools and software (e.g., MS Project, Excel, or similar tools).
• Knowledge of humanitarian principles, cluster coordination mechanisms, and international standards (e.g., SPHERE, Core Humanitarian Standards, HAP).
• Technical knowledge and experience in CCCM, Protection, and Shelter programming.

Language Skills

• Fluency in English is required, both written and spoken.
• Proficiency in Arabic is highly desirable.

Leadership and Interpersonal Skills

• Strong leadership and team-building skills with the ability to inspire and motivate staff.
• Excellent communication and negotiation skills to engage effectively with stakeholders, including donors, local authorities, and beneficiaries.
• Demonstrated ability to work in culturally diverse and sensitive environments.

Additional Requirements

• Willingness to travel to field locations, including remote and challenging environments.
• Knowledge of the local context and experience working in Yemen or similar settings is an advantage.
• Ability to manage stress and adapt to rapidly changing circumstances.