Job Title: Reporting and Data Entry Assistant
Deadline :  17 - 04 - 2026
Duty Station: Based in Hajjah Office – Main Office  
Probationary Period:  Three months
Project Donor: YHF  

About YGUSSWP 

YGUSSWP is an independent, nonprofit organization that was established in 2011 and started operating at the time of the beginning of the humanitarian crisis in Yemen. YGUSSWP has been working tirelessly and a high-quality performance at implementing the humanitarian sectors such as Shelter NFIs/ESKs, WASH, Protection, livelihoods, Health, FSAC, CCCM, Education, and Nutrition. YGUSSWP upholds its main programmatic objectives to providing immediate and life-sustaining assistance, strengthening the protective environment, and reducing displacement-related risks and vulnerabilities by promoting self-reliance at both the household and community levels.
For more information about YGUSSWP, please visit our website at:
https://ygusswp.org
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Job Purpose

The Reporting and Data Entry Assistant is integral to ensuring accurate, efficient, and timely data collection, entry, and reporting across sectors such as Protection, Shelter, and FSAC. This role involves maintaining robust data management systems, supporting monitoring and evaluation efforts, and ensuring that all project activities meet donor and organizational reporting standards.
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Key Responsibilities

1. Data Management:

• Maintain a precise and comprehensive database of project beneficiaries, disaggregated by gender, age, and other relevant criteria.
• Input, verify, and regularly update beneficiary details, including demographics and assistance received.
• Classify and organize data by sector (Protection, Shelter, FSAC).
• Manage data related to distributions, including Cash for Emergency Shelter Kits (ESKs), Cash for shelter maintenance, Non-Food Items (NFIs).

2. Reporting:

• Prepare and submit detailed sector-specific reports on beneficiary data, activities, and progress to the Project Manager and M&E Assistant.
• Ensure timely and accurate preparation of internal and donor reports, highlighting trends, gaps, achievements, and challenges.
• Provide data analysis to track activity progress and inform decision-making.

3. Coordination and Support:

• Collaborate with sector leads and field teams to collect, validate, and analyze project implementation data.
• Assist in planning and coordinating data collection activities to meet sectoral goals and timelines.
• Provide technical support to field staff on data collection tools, methodologies, and processes.

4. Monitoring and Evaluation:

• Work closely with the M&E Assistant to ensure timely and accurate collection of monitoring data, including beneficiary satisfaction surveys, post-distribution monitoring (PDM), and sector-specific evaluations.
• Verify the consistency, quality, and accuracy of field-collected data.
• Support the implementation of monitoring and evaluation activities aligned with sector-specific indicators.

Sector-Specific Responsibilities

5. Protection:

• Document cases referred for protection cash and legal assistance, such as ID issuance, ensuring vulnerable groups (e.g., women, children, persons with disabilities) are appropriately tracked and followed up.
• Maintain detailed records of protection services provided, including tracking cash assistance distribution for protection needs.

6. Shelter:

• Oversee shelter-related activities, including the distribution of NFIs, ESKs, and shelter maintenance.
• Maintain accurate records of household needs, assistance provided, and beneficiary distribution lists.
• Manage additional tasks such as issuing beneficiary cards, maintaining receipt lists, and designing banners.

8. Communication and Collaboration:

• Engage with beneficiaries to ensure they understand available assistance and services.
• Work closely with contractors, suppliers, and project staff to streamline reporting processes and address data-related issues.
• Participate in coordination meetings and provide updates on data activities and progress.

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9. Compliance and Accountability:

• Ensure data collection and reporting processes align with donor requirements, organizational standards, and ethical guidelines.
• Maintain data confidentiality and ensure secure storage and management of sensitive information.
• Support the establishment and monitoring of feedback and complaint mechanisms to enhance accountability.

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10. Other Duties:

• Assist with additional tasks assigned by the Project Manager to support the project’s overall success.
• Provide recommendations for improving data management and reporting systems.
• Contribute to building the capacity of field teams in data collection and reporting processes.

Job Requirement 

• Hold a BA in computer sciences or related fields.
• At least 2 years of experience in working with National/ International NGOs.
• Excellent communication skills and good in written and spoken English and Arabic.
• Excellent computer skills (proven computer literacy), especially in excel.
• Knowledge of KOBO, ODK and ONA programs for smart tool data collection is a strong asset.
• Ability and willingness to frequently travel and stay at the field.
• Good interpersonal skills.
• Ability to adhere to deadlines and respect line management.
• Attention to detail, accuracy and structured way of approaching task.
• Ability to ensure quick quality delivery in stressful environment.