Open to Internal and External Candidates

• Position : Senior Grants Compliance Associate
• Organizational Unit : Programme Support (PDPS) Unit
• Duty Station:  Yemen, Aden
• IOM Classification: G6
• Type of Appointment: Special Short-Term (SST) Graded Contract, 6 Months (With a possibility of renewal up to 9 months)
• SVN No.:  SVN2025. 15992
• Estimated Start Date:  As soon as possible
• Closing Date: Sunday, 27th July 2025

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Organizational Context and Scope:

Working under the direct supervision of the Programme Support Officer in the Programme Support (PDPS) Unit, Aden, the incumbent will support the implementation of grant policies and procedures in compliance with established accounting standards, IOM’s and donors’ rules and regulations, and legal requirements to support high-quality programme implementation.

Responsibilities:

1.    Support the review and assessment of implementing partners’ proposals, work plans and budgets to verify
alignment with intended scope and targets and cost-efficient.
2.    Collaborate with IOM Procurement and LEG to contribute to the development of implementing partner agreements, confirm alignment with standard templates and regulations, and reflect timelines, deliverables and payment schedules.
3.    Support capacity building efforts of implementing partners
4.    Monitor deliverable schedules and IOM payment schedules for implementing partners and follow up to facilitate compliance with set deadlines. 
5.    Update and monitor the grants tracking matrix and contribute to the development of grant reports
6.    Review financial reports submitted by implementing partners and assess compliance with IOM and donor requirements.
7.    Review and validate supporting documentation before the processing of financial transactions to verify completeness, accuracy, and proper authorization.
8.    Facilitate payment processes to implementing partners in coordination with the Finance department.
9.    Assess, evaluate, and monitor implementing partners’ financial management processes in compliance with IOM
policies and standards.
10.    Provide implementing partners with information on procurement and financial accounting policies and procedural compliance, support training and other capacity-building activities in coordination with the Grants Compliance Officer and other support units.
11.    Maintain a database of grant documentation, implementing partner deliverables, and supporting documentation.
12.    Assist in the preparation and facilitation of trainings and events.
13.    Undertaking duty travel as required.
14.    Performing other duties as assigned.

Required Qualifications and Experience

Education

• High school diploma with six years of relevant professional experience; or,
• Bachelor’s degree in business, finance, accountancy or a related field from an accredited academic institution with four years of relevant professional experience.
• High School diploma with five years of relevant professional experience Accredited Universities are those listed in the World Higher Education Database (WHED) Portal.

Experience

• Minimum 3 years of experience in grants management, preferably for a UN agency or NGO;
• Experience in resource management, accounting or finance, preferably for a UN agency or NGO;
• Experience in financial reporting and analysis;
• Experience in coordinating and communicating with diverse stakeholders and partners;

Skills

• Ability to pay close attention to details and work with minimal supervision;
• Excellent computer skills especially MS Office and ERP systems;
• Excellent communication and negotiation skills, strong interpersonal skills;
• Ability to work effectively and harmoniously within a team;
• Experience in Monitoring & Evaluation is an advantage

LANGUAGES

• For all applicants, fluency in English and Arabic is required (oral and written).
• IOM’s official languages are English, French and Spanish.
• Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 2)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own
• actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Other

• Internals of the Organization and NMS candidates, will be considered as first-tier candidates.
• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
• This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
• Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID- 19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
• IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
• IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
• For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies, IOM Careers and Job Vacancies | International Organization for MigrationAs part of the application process, all candidates, regardless of the type or duration of the contract, must disclose any known relative who works for IOM or is engaged with IOM in any capacity.

Non-compliance with the relative disclosure requirement can constitute a basis for withdrawal of offer of employment, or if the employment has begun, terminating the employment contract and/or disciplinary action.