STORKEEPER ( Back up list)

Position status: Back up pool

Location: Ad Dahi Hospital – Ad Dahi District, Hodeida Governorate

Doctors Without Borders / Médecins Sans Frontières (MSF) is an international, humanitarian, non-governmental organization providing assistance to people in need as a result of natural and man-made disasters, irrespective of race, religion, ideology or politics.

Main Purpose

Executing the stock management activities (receipt, storage, and issuance to projects or other departments of medical supplies, food items, spare parts, tools, equipment and/ or other logistics materials), according to the line manager’s instructions and MSF standards and protocols, in order to ensure the overall functioning of MSF activities

 Accountabilities

• Supervising materials and goods orders and dispatch in order to ensure its rational use. 
• Receiving orders and deliveries, identifying and reporting potential discrepancies against cargo manifest or others. Stores materials in accordance with the system in force in order to ensure continuous availability.
• Updating and/or creating stock cards for all stock items immediately after reception of goods. Checking the received cold boxes and controlling the cold chain-monitoring card
• Storing materials in accordance with the system in force in order to ensure continuous availability ensuring that all items are well organised and correctly stored, well protected, fully identified and easily accessible (cleanliness, security, access, etc.). 
• Monitoring the store temperature and ensuring Cold Chain items are stored in an adequate temperature. Keeping a special control of “sensitive” goods: numbers of lots, expiry dates, packaging and special storage conditions
• Preparing orders on time before sending goods, and packs (according to transport means) weighs and labels freight with corresponding shipping number, destination, number of shipping units, way bill number, weight and mode of transport in accordance with the line manager’s instructions 
• In conjunction with the line manager, performing physical stock counts in accordance with the frequency previously defined. Following up stock levels with regards to alarms thresholds, stock out and expiry dates. 
• Controlling warehouse limited access to authorized personnel and ensuring doors and other exits are secured. Immediately informing the line manager of any problems arising in the course of the work, particularly with regard to damage, loss, attempted break-ins or theft in the warehouse 
• Assisting the line manager with preparation of the stock reports

MSF Section/Context Specific Accountabilities

• Receive the orders, do the reception and delivery orders according to UF Document, identify, and report potential discrepancies against cargo manifest or others.
• Using of Unifield system in processing the incoming/outgoing shipments.
• Ensuring MSR/stock card are updated, MSR is be shared with supply supervisor & LTL in acordance to the frequency defined.
• Labelling the materials in the stock as per MSF standards.
• Do the planned inventorry and share the result with supply supervisor and the LTL.
• Responsible for keeping  the warehouse clean and all the materials are arranged.

Requirements

Education    

• Literacy essential
• Desirable secondary education and warehouse management related studies

Experience: Previous experience as storekeeper desirable

Languages: English and Arabic language essential. 

Knowledge    

• Essential basic mathematics and use of measuring equipment 
• Desirable computer literacy (word, excel)
• Desirable ability to do basic repairs

Competencies    

• Results and Quality Orientation L1 
• Teamwork and Cooperation L1 
• Behavioural Flexibility L1 
• Commitment to MSF Principles L1 
• Service Orientation L1 
• Stress Management. L2