Published date: 10\4\2025

Deadline: 20\4\2025

Background:

Cordaid is a respected international development organization with a strong commitment to creating sustainable and positive change in vulnerable communities. Established in 1999, Cordaid emerged from the merger of three Dutch development organizations, and it has since grown to become a leading humanitarian and development organization.

Cordaid operates in various sectors, including health, education, livelihoods, peacebuilding, and humanitarian aid. The organization works in partnership with local communities, governments, and other stakeholders to address poverty, inequality, and underdevelopment in regions affected by conflict, poverty, and natural disasters.

In addition to its development work, Cordaid is actively engaged in advocating for policies and practices that promote social justice and equality. The organization seeks to address the root causes of poverty and exclusion, influencing decision-makers and shaping policies at local, national, and international levels.

Cordaid is committed to transparency and accountability. The organization adheres to rigorous financial management practices, reporting standards, and ethical guidelines. Youth without Borders Organization for Development (YWBOD) is a Yemeni civil society organization established in 2013. It is registered in the Ministry of Social Affairs and Labor per Law 1/2001. YWBOD has a headquarter in Taiz, but activities and projects cover many Yemeni governorates. YWBOD is working on building an enabling environment for youth, CSOs and local communities in its target governorates. It also works on integrated projects for humanitarian, peacebuilding and development objectives. It works with partners of CSOs, state institutions, youth and women in initiatives and local authorities.

Youth without Borders Organization for Development (YWBOD), referred to as "the Organization", is advertising a call for technical and financial offers (tenders) for external auditing service for a project titled " Caritas Appeal Yemen – 2024" implemented from March,2024 to February 2025 for the overall purpose of gaining assurance on the effective functioning of the management and control systems and the legality and regularity of the expenditures. The audit shall be carried out with support from the executive management and its divisions as required, but under the direct control and supervision of the Board of Trustees, represented by YWBOD's Chairman who will be overseeing the scope of auditing and shall receive the deliverables. The audit shall be in-person in the headquarter office in Taiz city per time line highlighted below. Online communication for discussing findings, deliverables, etc. is expected. Collaboration from the executive management and its divisions will be ensured by YWBOD.

Objectives of the external audit:

• The objectives of this audit are to enable the Auditor to express an opinion on whether:
• The financial information and reports accurately present, in all material respects,
• the actual expenditure incurred and the revenue received by Cordaid /YWBOD for the period from March,2024 to February 2025, in conformity with the applicable Contractual Conditions set with donor.
• The incomes and expenses, assets and liabilities are adequately supported by original documentation and have been properly accounted for; for assets declared as used.
• The inventory systems show proofs of existence at the date of the agreement;
• The method applied for the conversion of local and foreign currencies into Euro is consistent with standard accounting practices.
• Adequate and effective internal control system exist.
• The books of accounts of Cordaid /YWBOD provide the basis for preparation of the Financial Statements of the project mentioned above. Proper books of accounts as required by law have been maintained by Cordaid /YWBOD and also maintain adequate internal controls and supporting documentation for the transactions.
• To audit the financial statements of the project and express an independent professional opinion on the financial position of the project and to ensure that the funds have been used for their intended purposes.

Scope & tasks of the audit:

1. The audit will be carried out in accordance with the International Auditing Standards and will include tests and verification procedures as the auditors deem necessary.
2. Verify all funds have been used in accordance with the established rules and regulations of Cordaid /YWBOD and only for the purposes for which the funds were provided.
3. Goods, works and services financed have been procured in accordance with the Cordaid /YWBOD established rules and procedures.
4. Appropriate supporting documents, records and books of accounts relating to all activities have been kept. Clear linkages should exist between the books of accounts and the financial statements presented to.
5. The financial statements have been prepared by Cordaid /YWBOD management in accordance with applicable accounting standards and give a true and fair view of the financial position of Cordaid /YWBOD and of its receipts and expenditures for the period ended on that date.
6. Comprehensive assessment of the adequacy and effectiveness of the accounting and overall internal control system to monitor expenditures and other financial transactions.
7.  Express an opinion as to reasonableness of the financial statements in all material respects.
8. Include in their reports opinion on compliance with procedures designed to provide reasonable assurance of detecting misstatements due to errors or fraud that are material in the financial statements.
9. In addition to the audit report, the auditor(s) shall deliver a Management Letter that shall highlight the following:

A. comments and observations on the accounting records, procedures, systems and controls that were examined during the course of the audit.

B. Any specific deficiencies and areas of weakness identified in systems and controls and make recommendations for improvement.

C. Bring to the Broad of Trustees’ attention to any other matters that the auditors consider pertinent.

10- the auditing will be carried out at Cordaid office – Aden and YWBOD office -Taiz.

Verification process and methodology:

The audit methodology and the audit techniques to be used are those in accordance with international auditing standards and following the ISA 805 norm.

Duration:

• Audit shall be carried out in May 2025.
• Initial findings shall be communicated and discussed in first half of June, 2025.
• Report drafts shall be shared by the June 22nd, 2025.
• Final reports and exit meeting in the June 26th, 2025.

Reporting:

 The audit report should include the following:

1. Audit method used and the scope of the audit.

2. A statement declaring that all information and documentation needed to complete the audit has been made available as required.

 3. Declaration that the required audit standards that have been applied.

 4. Distribution and use of the audit report.

 5. Formal opinion.

6. The period covered by the report.

 7. Cash flow statement covering the project implementation period (from March 2024 until February 2025).

8. Statement of receipts and expenditures covering the project implementation period (from March 2024 until February 2025).

9. Income table by source of funding

10. The balance at the end of the implementation period.

The auditor should submit a letter to the management at the completion of the audit. The management letter should include recommendations to address any weaknesses identified with regards to financial regularity, the internal control system, adherence to contract conditions (if applicable) and the effective use of financial resources.

Deliverables

The following reports must be produced on all the work carried out by the contractor in performance of the framework contract:

• Initial list of findings and comments to be responded by the organization's finance, Logistics, internal auditing depts.
• Final list of findings, in Arabic and English.
• Audit opinion report for the project, in Arabic and English
• Financial statement for the project period, in Arabic and English
• Income & expenditures list for the project period in Arabic and English
• Final Report: The report shall describe the work carried out in respect of the specific contract in English.

The organization will do its utmost to ensure that the contractor’s staff receives the cooperation of the management of the body to be audited in the execution of required audits. If either the contractor or the organization establishes that the audit work cannot be accomplished because of the lack of co-operation of the body to be audited, it shall immediately inform the other party.

Eligibility of the auditor:

By agreeing these ToR the Auditor confirms that he/she meets at least one of the following conditions:

1. The Auditor and/or the firm is a member of a national accounting or auditing body or institution which in turn is member of the International Federation of Accountants (IFAC).
2. The Auditor and/or the firm is a member of a national accounting or auditing body or institution. Although this organization is not member of the IFAC, the Auditor commits him/herself to undertake this engagement in accordance with the IFAC standards and ethics set out in these ToR.
3. The Auditor and/or the firm is registered as a statutory auditor in the public register of a public oversight body in a third country and this register is subject to principles of public oversight as set

Who can apply:

Tender is open on equal terms to all natural and legal persons and entities officially registered and certified from the relevant authorities in compliance with the relevant applicable laws of the Republic of Yemen. 

Application requirements:

The tender will have a competitive bidding process. The following requirements will be scored as follows:

1. Technical offer

The technical offer must cover all aspects and tasks required in the technical specification and provide all the information to support. A detailed plan for the task and the CV of the personnel to conduct this task. CPA and CIA Certificates and the methodology of auditing shall be submitted with the technical offer. The score of the technical offer 40%.

2.  Financial offer

The price for the offer must be quoted in USD and shall describe the details of the costs in terms of the number of staff, number of working days for each staff, etc. The financial offer will have 50% of the evaluation score. The financial proposal for Cordaid and YWBOD must be submitted separately.

3. Previous experience:

Samples of previous work are required. A minimum of three contracts or certificates showing previous experiences must be submitted. The previous experience will have 10% of the evaluation score.

4. Registration and legal documents:

Applicants must prove their legal, regulatory, economic, financial, technical and professional capacity to carry out the work subject to this procurement procedure. a proof of registration on a professional or trade register or any other official document showing the registration number is required. A membership card in the Association of Certified Public Accountants, a license to practice the profession, and a tax card must also be attached as part of the application requirements. Documents must be renewed and not expired. Registration documents are considered one of the conditions for eligibility and entry into the analysis

Note: offer must be submitted via email attached with all the required documents and information and they shall be: Clear and concise, signed by the legal representative and stamped, meet specific requirements of the invitation, within the deadlines laid down. The offer must include a cover letter signed by an authorized representative presenting the name of the applicant and the name of the single contact point (leader) in relation to this tender and, if selected, in relation to this service.

Payment method:

The service fees for the external auditor shall be paid to each office separately, upon delivery of the required materials.

How to Apply:

Interested applicants can send the technical and financial offers together with the other required documents to: tenders@ywbod.org   in an email titled: External Auditing Service. Deadline is 20 April 2025.

To know the budget amounts and the number of operations, please contact the financial officer of

Cordaid Org : 772496055

YWBOD Org : 772342267