Project: Promoting Inclusion and Social Change through Sports in Yemen

Award No. 11012526

CALL FOR TENDER

Helpcode is an Italy-based, non-governmental organization implementing a humanitarian project in Lahj and Al-Dhale’e governorates, and it is looking for suppliers of the following for the above–mentioned program:

a) Maintenance and Rehabilitation of Al-Hawtah Sports Gymnasium (Lahj Governorate).
b) Maintenance and Rehabilitation of Al-Nasr Sports Hall (Al-Dhale’e Governorate).

The bidders are invited to present the offers complying with the requirements, as specified below:

The offer will be delivered/mailed to HELPCODE office described right below, in one sealed envelope and/or an email attachment.
Helpcode Italia Office – Aden
Khormakser, Abyan Coastal Road,
Next to Lotus Hotel, Bin Salman Building,
2nd Floor, Apartment No. 6

or via email: yemen.admin@helpcode.org

• The offers will be accepted only if delivered by hand, courier, fax, or email. 
• The deadline for the delivery of the offer is 12:00 A.M. on Sunday, 31/08/2025. Any bids submitted after this date will NOT be considered.
• The offer has to be preferably in English 
• The offer should be clearly marked with the precise reference to the present invitation, the name of the bidder, and the deadline.
• The validity of the offer should be up to the 31st of March 2026. 
• The offers will be opened at HELPCODE Office. Tenderers will be notified in due course and will be invited to attend the opening.
• The winning contractor will be contacted via fax and/or email.

GENERAL CONDITIONS

1.    Offers will be typewritten or handwritten and duly signed by the authorized legal representative of the bidder.
2.    The bidder has to attach the company profile, catalogues, and/or other technical descriptions of the material, and has to present previous experience certifications of implementing similar projects.
3.    The bidder may apply for the whole procurement, or either part a) or b).
4.    The price of the offer will be expressed in USD only.
5.    The bidder has to enclose an implementation delivery schedule/work plan, safety and security plan, and environmental plan.
6.    The bidder must possess valid legal registration. licensing in Yemen, and other related legal documents, including the following:

• Valid tax card.
• Valid Zakat card.
• Valid social security card.
• Valid classification certificate.

7.    Note that bid selection will not be based solely on price; quality and technical value will also be assessed.
8.    The bidder has to agree to all terms, conditions, and policies set by Helpcode Italia.
9.    The bidders bear all costs related to the preparation and submission of their bids.
10.    The bidder has to understand that Helpcode Italia reserves the right to accept or reject any or all submissions or to cancel the tender process at its discretion without prior notice.
11.    Prices must be calculated VAT exempt as HELPCODE, being an international NGO working under an MOU signed by the Government-, benefits of the tax exemption on procurements. 
12.    Terms of payments: the payments will be done in USD by bank transfer, cheque, or cash, upon presentation of a commercial invoice. 

OFFERS EVALUATION

Only the offers received within the deadline specified above will be taken into consideration for evaluation, while the ones received later will be considered as not valid. 

HELPCODE will evaluate the received offers on the basis of the following criteria: 

• Best price in relation to the attached specifications;
• Time of Delivery.

Nothing will be due to the bidders in case the purchase is cancelled for whatsoever reason. 

Note: All disputes arising out of the performance of this matter and which cannot be amicably settled shall be referred to the exclusive jurisdiction of the Genoa courts.