Reporting and IM Assistant This job has ended. You cannot apply anymore.

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Posted on 14 May, 2024
Closing on 27 May, 2024

Job Description

Open to Internal and External Candidates

  • Position:  Reporting and IM Assistant
  • Organizational Unit: Shelter/NFI
  • Duty Station: Yemen, Aden
  • IOM Classification: M4
  • Type of Appointment: Third Party Contracted (TPC) MPH Monthly Contract, 6 Months (With a possibility of renewal)
  • CFCV No.: CFCV2024.023
  • Estimated Start Date: As soon as possible
  • Closing Date: Monday, 27th May 2024

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Organizational Context and Scope:

Working under the overall supervision of the Senior Field and Programmes Coordinator and the direct supervision of the Programme Manager (Shelter/NFI) based in Aden, the incumbent will support the implementation of SNFI activities across hubs in Yemen.

Core Functions / Responsibilities:

1.    Support the Unit to identify and implement technical solutions related to data collection, analysis, and visualization of Shelter/NFI data, including financial data in line with best practices on data security and data protection.
2.    Support the process of data collection performed by IOM field staff utilizing established mobile data collection tools and other tools to be developed in the future.
3.    Support the unit in preparation of regular Shelter/NFI reports and other qualitative/quantitative reports, maps, infographics, and Power Point presentations etc.
4.    Support the quantitative and qualitative analysis of Shelter/NFI’s data as well as the distribution of project
dashboards and other information outputs.
5.    Regularly contribute to the Shelter/NFI Cluster 5W matrix with information related to IOM’s Shelter and NFI
6.    Support and assist to conduct capacity building activities for both internal staff and external stakeholders on data management life cycle to improve accuracy in data collection, data analysis, and presentation skills through trainings.
7.    Support the need-based analysis through data management and GIS analysis to identify targets, coverage, and gaps.
8.    Support the production of maps to effectively support the IOM cartographic needs.
9.    Support the drafting of weekly sit-reps and other internal and external reports (including donor reporting) in terms of data/information.
10.    Support with ensuring effective archiving for shelter-NFI programme database and documents across the hubs.
11.    Support with the administrative and financial functions of the unit across the hubs where needed.
12.    Travel to the field as needed.
13.    Perform any other duties as required.

Required Qualifications and Experience


  • High School diploma with minimum four (4) years of relevant professional experience, or
  • University degree in Computer Science/ Geographic Information Systems/ Graphic Design/ Architecture or
  • a related area with minimum two (2) years of relevant professional experience


  • Previous work experience with an International Organization or NGOs is an advantage.
  • Advanced knowledge of Microsoft Office, Access, and Adobe Creative Suite such as Adobe Illustrator / Id-Design or other graphics software
  • Advanced knowledge of mobile data collection, especially ODK, and KOBO.
  • Experience in creating macros, pivot tables, and complex formulas to streamline data processing and reporting workflows is highly desirable.
  • Experience in using software programs such as PowerApps, POWER BI for data visualization and analysis.
  • Basic knowledge of GIS tools and relational databases (e.g., QGIS, SQL Server-Spatial).
  • Ability and willingness to travel to deep field locations.


Fluency in English and Arabic is required.

Required Competencies:

  • Accountability – takes responsibility for action and manages constructive criticisms.
  • Client Orientation – works effectively well with client and stakeholders
  • Continuous Learning – promotes continuous learning for self and others
  • Communication – listens and communicates clearly, adapting delivery to the audience
  • Creativity and Initiative – actively seeks new ways of improving programmes or services
  • Performance Management – identify ways and implement actions to improve performance of self.
  • Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
  • Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
  • Technological Awareness - displays awareness of relevant technological solutions;
  • Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM


  • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism - displays mastery of subject matter


  • Internals of the Organization and NMS candidates, will be considered as first-tier candidates. This vacancy is also open to second-tier candidates.
  • The appointment is subject to funding confirmation.
  • Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
  • As part of the application process, all candidates, regardless of the type or duration of the contract, must disclose any known relative who works for IOM or is engaged with IOM in any capacity.
  • Non-compliance with the relative disclosure requirement can constitute a basis for withdrawal of offer of employment, or if the employment has begun, terminating the employment contract and/or disciplinary action.

How to Apply

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Important Notes / مقترحات هامة

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