Open to Internal and External Candidates

Position: Field Security Assistant

Organizational Unit: Office of Staff Security (OSS) Unit

Duty Station: Yemen, Mocha

IOM Classification: G5

Type of Appointment: Special Short-Term (SST) Graded Contract, 6 Months (With a possibility of renewal)

SVN No.: SVN2024.041

Estimated Start Date: As soon as possible

Closing Date: Monday, 5th August 2024

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Organizational Context and Scope:

The Office of Staff Security (OSS) is responsible for providing leadership on security policy management and Mission operational support to enable effective implementation and delivery of IOM programmes and activities, while managing security risks at acceptable levels.

Under the direct supervision of the Field Security Support Officer (FSSO) in Aden, and the overall supervision of the Country Field Security Officer, and technical supervision of the Office of Staff Security (OSS) as represented by the Regional Security Officer (RSO) based in the Regional Office in Cairo, Egypt, and the administrative supervision of the Chief of Mission (COM) and Head of Mokha Sub Office (HoSO), the Field Security Assistant will be responsible for providing support to enable IOM’s activities and assist the Field Security Support Officer (FSSO) Aden with all aspects of security related aspects of field operations in the Mokha Sub Office.

Core Functions / Responsibilities:

• Maintain effective working relationships with relevant United Nations Department of Safety and Security (UNDSS) office, host government agencies, and local authorities responsible for security, in order to obtain up-to-date security-related information that is beneficial to the Mokha, West Coast, and Taiz.
• Assist the Field Security Officer and Head Sub of Office in collecting, updating, and communicating information regarding the security situation in Mokha, West Coast, and Taiz.
• Support the Field Security Officer and Head of Sub Office in the development and implementation of IOM Country Office-specific security plans including contingency and emergency response plans, Standard Operating Procedures (SOPs), including providing security-related inputs into the Business Continuity Plan (BCP).
• In coordination with Field Security Officer and Head of Sub Office, follow up staff member’s compliance with safety and security protocols including completion of mandatory security training, obtaining security clearances as required.
• Provide support in conducting a security survey of IOM Mokha Sub Office.
• Support the effective management of the Mokha Sub Office Warden system, by maintaining updated staff lists, including call sign lists, and ensuring the overall operability of communications systems particularly SCAAN. Ensure that all relevant safety and security information is disseminated in a timely manner to IOM personnel.
• Ensure that all safety and security communications equipment is functioning and in good condition, with a regular inventory duly maintained.
• Assist in reporting security incidents affecting IOM personnel, premises, assets, and operational activities in Mokha Sub Office. This includes providing support in the preparation of security reports such as Security Incident Reports and Weekly Reports.
• Provide support in organizing and conducting training courses on security awareness and preparedness and providing security orientation to newly assigned IOM personnel in the duty station. Conduct security briefings, as required.
• Maintain an orderly filing system for confidential correspondence, security files/documents. This includes maintaining a database on contact details of the UNDSS relevant office and host country security authorities.
• Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• University degree in Security, Social Sciences, International Studies, Communications, or a related field from an accredited academic institution, with three years of relevant professional experience;
• Completed High School degree from an accredited academic institution, with five years of relevant professional experience.

Experience

• Relevant professional experience in the humanitarian, public, private, or corporate sector is desirable;
• Experience in providing security coordination and administrative support for an international organization is desirable;
• Experience in the use of radio communications is desirable, and;
• Successful completion of the UNDSS Field Security Associate (FSA) course is desirable.

Skills

• Ability to collaborate with senior government security counterparts and relevant stakeholders is an advantage;
• Ability to work effectively with colleagues from varied cultures and professional backgrounds, and;
• Excellent oral and written skills. Listens actively and responds effectively.

LANGUAGES

IOM’s official languages are English, French, and Spanish.

REQUIRED

For this position, fluency in English and Arabic is required (oral and written).

DESIRABLE

Working knowledge of any UN Official language(s) and/or language(s) identified by the Country Office.

Required Competencies

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results produces and delivers quality results in a service-oriented and timely manner; is action-oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

VALUES

• Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected, and fairly treated.

Other

Internals of the Organization and NMS candidates will be considered as first-tier candidates. This vacancy is also open to second-tier candidates.

The appointment is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Females with the above qualifications are encouraged to apply.

As part of the application process, all candidates, regardless of the type or duration of the contract, must disclose any known relative who works for IOM or is engaged with IOM in any capacity.

Non-compliance with the relative disclosure requirement can constitute a basis for withdrawal of offer of employment, or if the employment has begun, terminating the employment contract and/or disciplinary action.