Open to Internal and External Candidates

• Position: Junior Fleet Assistant (PLU)
• Organizational Unit: Resources Management Unit
• Duty Station: Yemen, Marib
• IOM Classification: G3
• Type of Appointment:  Special Short-Term (SST) Graded Contract, 6 Months (With a possibility of renewal)
• SVN No.: SVN2024.040
• Estimated Start Date:  As soon as possible
• Closing Date: Sunday, 4th August 2024

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Organizational Context and Scope:

Working under the overall supervision of the Programme Coordinator (MH), and under the direct supervision of the National Migration Health Officer the successful candidate will be responsible for the carrying out the following duties and responsibilities in relation to the Medical Services in Yemen.

Core Functions / Responsibilities:

1.    Assist the Procurement and Logistics Assistant in coordinating organizing movement of all mission vehicles assigned at Aden. Prepare daily vehicle movement schedule in coordination with program managers and heads of units.
2.    Draw up and update drivers’ schedules and contact details and to make sure drivers are on time for pick up /
drop-off of staff members.
3.    Monitor the transport logbook system for all the vehicles. Check and validate the accuracy of the entries made into the vehicle logbooks .
4.    Verify vehicle maintenance and follow-up of the weekly vehicle checks.
5.    Monitor vehicles filling, Vehicles must be refueled every weekend and on the last day of the month. 
6.    Ensure that all mission vehicles are kept clean (in and out), properly maintained, and kept in good running condition all the time.
7.    Immediately report all problems involving transportation and dispatching to Procurement and Logistics Assistant.
8.    Perform other duties as may be assigned.

Required Qualifications and Experience

Education

• High school degree with minimum 3 years of administrative experience is required;
• Bachelor’s degree or equivalenting in Business Administration, Logistics, Supply Chain Management with one year
• experience.

Skills

• knowledge of mechanics.
• valid driver’s license.
• Good knowledge of Microsoft tools (Excel, Word).
• Capacity to work as part of a team, to handle stressful situations and sometimes hostile environments.
• Ability to meet deadlines and work under pressure, available.
• Good communication skills and the ability to work effectively within a team of colleagues from diverse cultures and professional backgrounds.

LANGUAGES

For all applicants, English and Arabic is required (oral and written).

Required Competencies

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own
• action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

VALUES

• Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. 
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Other

• Internals of the Organization and NMS candidates will be considered as first-tier candidates. This vacancy is also open to second-tier candidates.
• The appointment is subject to funding confirmation.
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
• Females with the above qualifications are encouraged to apply.
• As part of the application process, all candidates, regardless of the type or duration of the contract, must disclose any known relative who works for IOM or is engaged with IOM in any capacity.
• Non-compliance with the relative disclosure requirement can constitute a basis for withdrawal of offer of employment, or if the employment has begun, terminating the employment contract and/or disciplinary action.