Open to Internal and External Candidates

• Position: Finance Assistant (Treasury)
• Organizational Unit: Resources Management Unit
• Duty Station: Yemen, Aden
• IOM Classification: G4
• Type of Appointment: Special Short-Term (SST) Graded Contract, 6 Months (With a possibility of renewal)
• SVN No. : SVN2024.042
• Estimated Start Date: As soon as possible
• Closing Date:  Thursday, 1st August 2024

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Organizational Context and Scope:

Under the overall supervision of the Finance Officer and the direct supervision of the Senior Finance Assistant, the successful candidate will be responsible for providing effective and efficient administrative support to Resource Management Unit.

Core Functions / Responsibilities:

1.    Contribute to the monthly preparation of a comprehensive funding request for Aden field office and send the funding requests to IOM Manila.
2.    Record outgoing payments from vendor and incoming receipts from customer, post outgoing payments to bank GL, effect down payments to vendors in PRISM and make sure timely updates are maintained in the system.
3.    Follow up on accounts receivables for invoices to UN agencies participating in the IOM managed compounds and ensure the necessary follow up with the pending invoices.
4.    Receive and review cash payments and receipts from the cashier for coding in the Mission’s cash journals
5.    Assist to prepare and submit Mission Payment Requests (MPR), follow up with Manila Treasury Services (MTS) on their settlement, monitor vendor accounts for settlement as well as respond to enquiries by MTS.
6.    Regularly update and maintain the mission’s bank signatory panel to its bank accounts held with financial
institutions operated by the Mission.
7.    Assist the Senior Finance Assistant to address control weaknesses and/or process inefficiencies brought to the attention of the Resource Management Officer.
8.    Support month end closure processes and assist in the preparation and dispatch of monthly accounting returns package to be sent to the Regional Accounting Focal as well as help the Senior Finance Assistant with responding to the Mission’s Periodic Checklist Review.
9.    Maintain filling systems for the financial instructions and documents for ease of reference and ensure all vouchers are paid stamped before filling.
10.    Perform any other duties that may be assigned from time to time.

Required Qualifications and Experience

Education

• High School diploma with four years of relevant experience; or,
• Bachelor’s degree in business administration, Accounting, Finances, or related fields with two years of relevant professional experience.

EXPERIENCE

• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage.
• Attention to detail, ability to organize paperwork in a methodical way.
• Discreet, details and clients-oriented, patient and willingness to learn new things; and,
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage. 

Skills

• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,
• Knowledge of UN and bilateral donor programming.
• Knowledge of financial rules and regulations.
• Knowledge of International Public Sector Accounting Standards (IPSAS).

LANGUAGES

For all applicants, English and Arabic is required (oral and written).

Required Competencies

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own
• action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

VALUES

• Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Other

• Internals of the Organization and NMS candidates will be considered as first-tier candidates. This vacancy is also open to second-tier candidates.
• The appointment is subject to funding confirmation.
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
• Females with the above qualifications are encouraged to apply.
• As part of the application process, all candidates, regardless of the type or duration of the contract, must disclose any known relative who works for IOM or is engaged with IOM in any capacity.
• Non-compliance with the relative disclosure requirement can constitute a basis for withdrawal of offer of employment, or if the employment has begun, terminating the employment contract and/or disciplinary action.