Médecins Sans Frontières (MSF) is an International, independently funded, non-profit, humanitarian medical organization that offers assistance to populations in distress, to victims of natural and manmade disasters and to victims of armed conflict without discrimination and irrespective of race, religion, creed or political affiliation. MSFH is pleased to announce the following position: 

Position in the Organization

Reports to (Hierarchical): Project Coordinator
Reports to (Functional): Supply Coordinator 
Job Family: Logistics and Supply
Supervises (Function): Order Processing Officer, Purchasor

Main purpose

Defining,  coordinating and monitoring all activities related to one or more   areas of the supply programme  (Warehouse, Transport and Customs, Procurement, etc.) according to MSF protocols, standards and procedures in order to ensure an optimal running of the mission/project

Accountabilities

• In collaboration with the Logistics/ Supply Chain, Coordinator, STL and the Project Coordinator, defining the supply activities and planning the annual budget for the area of the supply programme under his/her responsibility in order to identify and optimize the response to the needs of the mission and the target population.
• Monitoring the implementation in the project of the supply activities ensuring compliance with MSF standards, protocols and procedures, and reporting to the Project Coordinator on the development of the supply programme under his/her responsibility. This can include one or more of the following areas:  
  • Warehouse: Defining, coordinating and monitoring all Warehouse and Stock Management activities in the Mission.
  • Transport and Customs: Defining, coordinating and monitoring all activities related to the clearing and the transport of medical and non-medical goods for the Mission.
  • Procurement: Defining, coordinating and monitoring all procurement activities related to local, regional and international purchases of goods, transport, subcontracted works and services for the mission.
  • Any other supply activity
• Ensuring technical support for his area of activity and providing coaching to staff under his/her responsibility
• In collaboration with the Project Coordinator, Logistics Coordinator and the HR Coordinator, participating in the planning and implementation of  HR associated processes (recruitment, training, briefing/debriefing, evaluation, detection of potential, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required to correctly perform all supply activities pertaining to his area
• Participating in monthly reports according to guidelines
• Performing delegated tasks according to his her speciality and as specified in his/her job description

MSF Section/Context Specific Activities

• Being responsible for the supply database and the correct filing and archiving of the supply documentation in order to guarantee the availability and the coherence of supply data. 
• Communicating with customers, keeping them up to date concerning their orders status and prioritizing procurement. 
• Closely work together with project pharmacist & MTL on the medical stock management to analyze TSR on monthly bases and identify causes for ruptures, expiry before consumption & over stocks.
• Ensure complete stock inventory is done for medical & non-medical items after every 4 months (4m,8m & 12m)
• Ensure all offline tools i.e. TSR, MSR, SMS have updated codes and in line with updated project MSL. 
• In close collaboration with warehouse team & OPO ensure Unifield database is up to date & LRS is monthly filled on time.
• Consistent KPIs monitoring preferably power BI & highlight the improvements/report to coordination for assistance or correction if needed. 
• Ensure Log stock inventory is managed in unifield
• Responsible for the local procurement and warehouse teams in the project. 
• Train and Support the project procurement & warehouse teams.
• Accountable to prepare the monthly stock reports for project including TSR, SMS & LRS. 
• Makes regular market assessment and identifies suppliers with the support from coordination supply team.
• Acts as a permanent auditor of the project supply chain: as such, (s) he monitors the different supply processes as well as the use of the supply tools and the accurate execution of the supply procedures and proposes adjustments where needed.
• In collaboration with HR department, supervising the associated processes (training, briefing/debriefing, evaluation, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required 
• Guarantees the standardization of warehouse management focusing on medical stocks and the interactions with the distribution points.
• Evaluates the HR set-up related to supply (team sizes, JD, organigrams, division of tasks and responsibilities), manages the project supply team participates in the follow-up (training -coaching) and evaluation of the staff under his/her supervision. 
• Performing any other tasks within the scope of his/her role, as directed by supervisor and according to the needs of project.

Requirements

Education:    

Secondary education, desirable warehouse management related studies, procurement, or certificate in clearing and forwarding or related fields

Experience    

• Essential at least two years of working experience in related activities.
• Desirable previous experience with MSF Logistics or Supply Department or other NGOs, and working experience in developing countries

Languages: English language essential; Arabic language desirable
Knowledge: Computer literacy, (for warehouse: mathematics, reporting and analytical skills)

Competencies    

• People Management and Development 
• Commitment to MSF Participles 
• Behavioural Flexibility 
• Results and Quality Orientation L3
• Teamwork and Cooperation L3