Job Title: Reporting and Data Entry Assistant
Deadline:  11 - 02 - 2025
Duty Station:  Based in Hajjah Office – Main Office  

About YGUSSWP:

YGUSSWP is an independent, nonprofit organization that was established in 2011 and started operating at the time of the beginning of the humanitarian crisis in Yemen. YGUSSWP has been working tirelessly and a high-quality performance at implementing the humanitarian sectors such as Shelter NFIs/ESKs, WASH, Protection, livelihoods, Health, FSAC, CCCM, Education, and Nutrition. YGUSSWP upholds its main programmatic objectives to providing immediate and life-sustaining assistance, strengthening the protective environment, and reducing displacement-related risks and vulnerabilities by promoting self-reliance at both the household and community levels.
For more information about YGUSSWP, please visit our website at: https://ygusswp.org
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Job Purpose

The Reporting and Data Entry Assistant is integral to ensuring accurate, efficient, and timely data collection, entry, and reporting across the project. This role involves maintaining data management systems, supporting monitoring and evaluation efforts, and ensuring that all project activities meet donor and organizational reporting standards.

Duties and responsibilities:

• Ensure preparing and sorting documents for data entry.
• Manage the data of the project. 
• Enter monitoring data into computer-based data collection system according to schedule.
• Create data backups as part of a contingency plan.
• Transfer information that is on paper to data sheet by inputting numeric information into database to save as electronic file for storage and analyze.
• Day-to-day entry of activities, statistics and data.
• Respond to information requests and provide basic data analysis and findings on a weekly and monthly basis to authorized staff.
• Support an on-going process of beneficiary verification.
• Maintain logbooks or records of activities and tasks.
• Archive files and organize them properly, ensure files are documented according to standards.
• Scan documents and print files when required.
• Comply with YGUSSWP policies and procedures with respect to code of conduct, equal opportunities, security and safety, and other relevant policies and procedures.
• Perform any other duties as assigned by direct supervisor.

Job Requirement 

• Hold a BA in computer sciences or related fields.
• At least 2-year experience in working with National/ International NGOs.
• Excellent communication skills and excellent in written and spoken English and Arabic.
• Excellent computer skills (proven computer literacy), especially in excel.
• Knowledge of KOBO, ODK and ONA programs for smart tool data collection is a strong asset.
• Ability and willingness to frequently travel and stay at the field.
• Good interpersonal skills.
• Ability to adhere to deadlines and respect line management.
• Attention to detail, accuracy and structured way of approaching task.
• Ability to ensure quick quality delivery in stressful environment.