Logistics & IT Officer 

Department: Support    
Contract Type: Fixed term – 6 months with possibility of renewal
Place of Work: Sana’a, Yemen, with travel to Aden and project offices    
Working Hours: Full-time 
Reports to: Country Director     
Salary Range:  As per War Child Salary Scale

About us

War Child, the charity for children affected by war. We are the only specialist charity for children in conflict, delivering high-impact programmes that are rebuilding lives in 14 countries. We understand children’s needs, respect their rights, and put them at the centre of the solution - from supporting Syrian children to access education to reintegrating child soldiers in the Central African Republic and upholding the rights of children caught up in juvenile justice in Afghanistan. We look forward to a world in which the lives of children are no longer torn apart by war. This is a vision that can only be realised through the collective actions of children themselves, communities and their leaders, organisations like War Child, governments, and key decision-makers.

Our values

Bold

We use our passion and creativity to deliver high quality evidence-based work designed to maximise our beneficial impact for children in conflict.

Accountable to children

Children can rely on us to respond to their voices and to treat them with respect and dignity.

Transparent

We expect to be held to account by our supporters and beneficiaries and we respond with openness and honesty

Committed to each other

We support each other and our partners to achieve ambitious goals and to be the best we can be.  We are honest and open with each other, sharing our successes and confronting our challenges.

Your Role

The Logistics & IT Officer is responsible for providing logistics and IT support to all offices and programmes of War Child  in Yemen, as per War Child policies and procedures, contributing towards an efficient operational support to our programme participants. The Logistics Officer also provides advice to the Senior Management Team on matters related to logistics during planning, budgeting and risks. The position holder also supports our people by ensuring they are informed and provided guidance on Procurement policies and processes including its adherence. 
 
Logistics Support

• Support the Senior Management and Programme Teams in identifying logistic requirements for the programme portfolio and develop procurement plans for: vehicle fleet, office equipment, communications equipment, security equipment and programme material and provide budgeting advice during proposal development.
• Ensure that programme and office supply purchases are made in a timely and transparent manner, that War Child procurement policies and procedures are followed, that value for money is achieved, and that all procurement procedures are properly implemented.
• Receive purchased goods and monitor the quality/quantity. Ensure Goods Received Notes are signed and stored efficiently. Manage and maintain stocks and assets records and assets disposal (mobile devices, laptops, land phones etc). Update the finance department with the assets/stocks lists and records.
• Support the senior management team in improving procurement systems, aligned with War Child policies, and procedures.
• Supervise the IT & logistics team by guiding, coaching, motivating and effective performance management, as per War Child policies and procedures. 
• Development and updating of the rosters of suppliers, elaboration of supplier selection and evaluation criteria
• Support regional and global advisors in training staff in the use of WCUK procurement systems as necessary. 
• Ensure that beneficial, ethical and open supplier relationships are created and maintained according to procurement policies
• Ensure that office supplies such as stationary, coffee, tea and cleaning materials are available in office as well as handling of office petty cash. 
• Ensuring water, electricity, telephone, and Internet bills are paid in a timely manner.
• Manage office equipment, regularly update the inventory list and ensure a well-running office.
• Support in hotel and vehicle arrangements for project staff and visiting staff from headquarters.
• Make suppliers aware of WCUK values, safeguarding, code of conduct, and other policies and procedures and their need to comply as part of agreements.

IT Support 

With support from the IT Assistant:

• ensure that adequate IT infrastructure is in place and functional 
• the organization's information systems requirements are fulfilled
• Staff are supported in troubleshooting IT related issues

Travel

• Logistics and IT Officer should travel frequently to Aden and projects offices 

Safeguarding 

• Contribute to creating a culture committed to the safeguarding of children and adults and compliant to War Child’s Integrity Framework (Code of Conduct, Safeguarding, PSEAH, Anti-Fraud and Anti-Corruption). 

These duties provide a framework for the role and should not be regarded as a definitive list. Other reasonable duties may be required consistent with the grade of the post.
 
Job Requirements

• Bachelors degree in business management, IT or a relevant field.
• Essential: At least 3 years experience of working in logistics support. 
• Experience of guiding / informing colleagues on applicable policies and procedures as well as ensuring its adherence and improvement of practice. 
• Desirable: experience in IT management.
• Desirable: Knowledge of logistics in the international charity sector, experience of working for an international non-governmental organization.
• Proven ability to prioritize tasks and meet deadlines.
• Knowledge and experience working with authorities and external stakeholders and ability to network and build relations;
• Understanding of humanitarian principles, risk management and access challenges
• Ability to work in a fluid, unpredictable and complex security environment
• Ability to work with others of different backgrounds and identities
• Excellent analytical skills
• Fluency in English and Arabic, both written and verbal
• Strong interpersonal skills, including capacities to negotiate with non-government stakeholders

Your team

Country Director

You

IT Assistant

Service contractors & sub-contracted drivers

Our benefits:

• Flexible working arrangements
• 30 annual leave per year
• Investment in training and development
• Transportation and Appearance Allowance
• Health Insurance
• 1-1 wellbeing consultations with trained counselors 
• Social Security Contribution
• Enhanced Leave Policy
• Eid Bonus

Important note: 

• War Child UK is an equal opportunity employer.
• War Child UK does not charge a fee at any stage of the recruitment process.
• As this role is a National position, all candidates are required to be a Yemeni national.
• Only candidates who are short-listed will be contacted.

Safeguarding

War Child is committed to humanitarian values, standards and norms and we expect the same from job applicants. War Child is especially committed to safeguarding the children and youth we support and doesn’t tolerate any form of abuse. Because we want to prevent and deter any actions that place children and youth at risk, conduct references are an important part of our recruitment procedure. As part of the selection process, War Child will request standardized references in accordance with the Inter-Agency Misconduct Disclosure Scheme and a recent Criminal Records statement.Pre-employment checks
Employment with War Child will be subject to the following checks prior to your start date:

• receipt of 2 satisfactory references
• a police check and a Due Diligence Check