ABOUT

The HALO Trust is the world’s largest humanitarian demining organization. HALO is a non-governmental, non-political, non-religious organization headquartered in the UK. HALO’s mission is to protect lives and restore the livelihoods of those affected by conflict. We clear landmines and the explosive debris of war so families, communities and countries can recover. 

• JOB TITLE: Administrative Officer - Mokha
• LOCATION: Mokha
• REPORTING TO:  Area Manager 

MAIN DESCRIPTION

The Admin Officer is responsible for ensuring daily administrative tasks in the Mokha location are undertaking effectively and efficiently, and the mine action operations teams are properly supported. They are responsible for managing location HR and administrative matters. The Admin Officer is expected to have a wide understanding of programme activities and be able to fill gaps where necessary. 

JOB DESCRIPTION

• Support the Area Manager in leading the location office and guesthouse, ensuring it functions well.
• Coordinate with the Programme Coordinator and other departments to ensure effective administrative support, communication, and coordination across the Mokha location.
• Maintain accurate daily attendance records in advance of monthly payroll processing.
• Ensure HR documentation including annual leave, disciplinary and training records are physically and digitally filed.
• Assist with employee onboarding and end of service processing.
• Monitoring staff sickness and unauthorised absences and reporting any trends to senior management.
• Managing communications with internal and external stakeholders, including governmental bodies, car rental providers, premises landlords, etc.
• Maintaining internal administrative systems and documentations in line with HALO internal and donor policies.
• Ensure all staff are aware of and follow purchasing and payment procedures, especially logistics and procurement functions.
• Preparing contracts and processing payments for suppliers such as water, hotel, food, handyman and cleaner services.
• Provide line management for the Mokha Storekeeper and ensure they respond promptly to reasonable staff needs to the supplies they require.
• Provide line management for the Mokha drivers and assist the Fleet Officer with management of efficient driver schedules for the location.
• Provide line management for the Mokha cook and cleaner, ensure the location is tidy and clean and that food purchases are done in a timely and appropriate manner. 
• Undertake additional tasks as required to support operational and administrative needs of the programme.

REQUIREMENTS – ESSENTIAL

• Bachelor’s degree in business administration, HR or related field
• Minimum one years’ experience within administration
• Advanced spoken and written English
• Excellent communication, interpersonal and analytical skills with high attention to detail.
• Strong computer literacy, with proficiency in Microsoft Office Suite.
• Ability to work effectively with a team in a culturally diverse environment.
• Knowledge of office management systems and procedures.
• Excellent time management skills and ability to multi-task and prioritize work.
• Commitment to HALO’s Values and Standards at all times, in and out of work
• Commitment to HALO’s Global and National Policies, including Safeguarding & Whistleblowing.

Terms and conditions: General terms, conditions and requirements will be in line with those for HALO national staff and your contract.

Note: We highly encourage qualified female candidates to apply.  

The HALO Trust is an Equal Opportunity Employer and does not discriminate against any applicant for employment because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, sex, religion or belief.
The HALO Trust is committed to a culture that is both diverse and inclusive and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool. 
The HALO Trust is committed to ensuring that it provides a safe and trusted environment which safeguards and promotes the welfare and well-being of anyone who comes into contact with, or is part of, the Charity, with a zero-tolerance approach to behaviours which challenge this.