JOB TITLE: Junior Data Management Assistant (1)
JOB LOCATION: Aden Governorate
REPORT TO: Project Manager
ANNOUNCEMENT CLOSING DATE: 09/01/2025

ABOUT FMF

The Field Medical Foundation (FMF) has been operating in Yemen since 2012, even during the most dangerous peak of the conflict in the region. Our staff of dedicated professionals and passionate volunteers are the helping hand that delivers aid from local and/or international partners to those who require it the most, in a country that was already suffering before the war.

To date, we have helped humanitarian aid reach the hands of more than 9 million vulnerable people in Yemen, helping them not only to survive but also to rebuild their lives. We aim to provide a comprehensive approach to aid through interventions, which is why we work in almost all sectors of international emergency relief.

• FMF provides a work environment free of sexual exploitation, abuse, discrimination, and all forms of harassment and abuse.
• We undertake rigorous procedures to ensure that only people suitable to work with children and adult beneficiaries are allowed to join our organization. Our selection process, which includes rigorous background checks, reflects our commitment to the protection of children and adult beneficiaries from abuse.

ABOUT THE PROJECT

FMF is implementing a new health and nutrition project in the western coast. The response focuses on providing integrated Health and Nutrition Services to vulnerable people in the following districts:

• Hays and Al Kawkha (Al Hudaydah Governorate)
• Al Makah and Moz’e (Taiz Governorate)

The assistance is being provided to both host communities and internally displaced persons (IDP) sites.

MAIN DUTIES AND RESPONSIBILITIES

• Ensure the availability of accurate, complete, and up-to-date information required for effective project design, implementation, management, monitoring, and evaluation.
• Aggregate and maintain information from technical and field teams.
• Develop new data collection and data analysis tools to facilitate information access.
• Verify data quality (completeness, timeliness), identify gaps in information management, recommend corrective actions, and prepare relevant documents for inclusion in the project.
• Conduct data collection audits to ensure unnecessary data collection is avoided and all necessary data is captured.
• Create and maintain databases and spreadsheets that meet project requirements.
• Ensure that project and office documentation complies with FMF policies and regulations.
• Ensure the quality of all project data collected from the field, including reviewing databases and reports, checking original data sources, and continuously building the capacity of the field team.
• Provide timely feedback to the team through their supervisors on data quality issues such as accuracy and completeness, ensuring corrections are made promptly.
• Complete and share reports with project management and other applicable staff on time as per agreed deadlines.
• Responsible for data analysis and protection in line with FMF data protection protocols.
• Maintain all types of documentation for audits and other official purposes with a proper tracking system.
• Assist with statistical data as needed.
• Participate in any other activity required in connection with data management.

QUALIFICATIONS AND REQUIREMENTS

• Bachelor’s degree in information or data management and processing field, or equivalent.
• Minimum 1–2 years of experience in data management for humanitarian or development projects.
• Experience in management roles, preferably in complex emergency programs for N/INGOs.
• Applicable knowledge of working with statistical databases is required; knowledge of SPSS, Power BI, and data analysis is an advantage.
• Previous experience in health projects is essential.
• Strong written English skills and the ability to write high-quality reports.