Coordination – BIOMED MANAGER

Position status: Fix term contract for 1 year (Renewable based on Budget availability and performance)

Location:  Sana’a – Coordination office.

Doctors Without Borders / Médecins Sans Frontières (MSF) is an international, humanitarian, non-governmental organisation providing assistance to people in need as a result of natural and man-made disasters, irrespective of race, religion, ideology or politics.

Main Purpose

Planning, coordinating and monitoring all logistics activities in the mission related to Biomed equipment according to MSF protocols and standards in order to ensure an optimal running of the projects

Accountabilities

• Participating in the definition of the objectives and planning of the biomedical activities including reviewing its annual budget in order to identify and give a response to the needs of the mission and the targeted population
• Monitoring and ensuring the implementation of the biomed activities in the project ensuring compliance to MSF standards, protocols and procedures, and reporting to the Project Coordinator on the development of the ongoing programmers. This includes the following:  
  • Monitoring and ensuring the implementation of biomed equipment management procedures in the mission (installation, disposal/renewal, correct use and maintenance) and ensuring a good follow up of the different maintenance contracts
  • Prepare together with the medical coordinator the international or local orders for consumables and the spare parts for biomed equipment’s
  • Ensuring that the preventive and curative maintenance, fault diagnosis, annual diagnosis and certification are performed for those items of equipment for which specialized training has been received
  • Coordinating and organizing between projects for equipment/support exchange (repair returns, installation and replacement) to help ensure that as few items are out of service on the mission at any given time. This includes the packing, shipment and contact with service providers or after sales service to the MSF Supply Centre for the repair of equipment that cannot be done locally
  • Organizing, planning and ensuring an appropriate stock management including inventories of spare parts and back up equipment. Ensuring good following and quality assessment of company in the process of local purchase
  • Managing the biomed technicians and elaborating their activities planning
• In collaboration with the Project Coordinator, Logistics Coordinator and the HR Coordinator, participating in the planning and implementation of  HR associated processes (recruitment, training, briefing/debriefing, evaluation, detection of potential, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required to correctly perform all logistics activities pertaining to his area
• Providing technical support and training to staff on the use, control, preventive maintenance and basic repair of most common equipment. Managing the training of medical staff about hygiene on biomed equipment following the result of a regular assessment of medical services on these question
• Participating in monthly reports according to management guidelines and following up, analysing and reporting on the maintenance activities and on technical aspects of the work

MSF Section/Context Specific Accountabilities

• Participating in the assessment, evaluation and validation of local suppliers (purchase and repair) and ensuring a good performance
• Acting as a technical referent and providing assistance to project Biomedical Technicians when maintenance work requires further assistance, documentation or additional tools. Taking the lead in organizing user training where required
• Ensuring the proper documentation, filing and the compilation of the installation and maintenance done or required as well as defining functioning standards and monitoring systems
• Taking a lead on biomed activities during the opening of new projects or during the assessments
• Temporary gap filling of a position of Biomed technician in projects in case of need
• Regular field visit of projects
• Participating in monthly mission reporting and following up/analyzing projects reports received from project’s biomed technicians. This includes a regular feedback.
• Defining the timetable/timeframe of replacement of medical equipment used on the mission according to its lifespan, use and reliability (including budget)
• Based on workload and other aspect possible support to other MSF sections regarding biomed activities
• Performing additional responsibilities related to management of biomedical activities in the mission according to mission needs

Requirements

Education    

• Diploma as Biomedical technician, biomedical engineer, electronic technician, electronic engineer
• Demonstrable technical skills and understanding.

Experience    

• Experience as a biomedical or electronic technician/engineer. (Minimum 2 years' experience)
• Pedagogical skills are an asset.  

Languages        

• Fluency in Arabic and English is essential.

Knowledge    

• Computer literacy

Competencies    

• People Management
• Commitment to MSF Principles
• Behavioral Flexibility
• Result and Quality Orientation
• Teamwork and Cooperation
• Stress Management