Biomed Supervisor

Médecins Sans Frontières (MSF) is an international, independent, non-profit medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, pandemics, natural disasters, and exclusion from healthcare. MSF started working in Yemen since 1986 and have been present in the country continuously since 2007. Today, MSF works in 23 hospitals across the country, and provides support to more than 17 health facilities across 13 governorates, in line with our principles of independence, impartiality and neutrality. For more information, visit our Arabic website, www.msf-me.org

Médecins Sans Frontières Belgium in Yemen mission is looking for Yemeni nationals to recruit for the Biomed Supervisor position:

Location: Mocha Project
Contract Duration – 1-year renewable Contract type: Fixed – Term Reporting to: Logistics Manager

MAIN PURPOSE

Ensuring the implementation, maintenance and monitoring of the Biomed activities including repairs, maintenance of equipment and planning of biomed orders according to MSF protocols and standards in order to ensure the correct use and efficient functioning of the Biomed equipment of the Project.

Performing autonomously and following up, the maintenance and correct repair of the biomed equipment in the project and ensuring regularly that the usual medical maintenance and cleaning are done properly according to MSF standards and procedures, in order to ensure the equipment are in perfect running conditions.

Accountabilities

• Super Supervises and ensures the implementation, monitoring, maintenance and correct functioning of the biomedical workshop, including spare parts, technical documentations, tools, etc., including the following tasks:
• Organizing and participating in the installation and replacement of the equipment and following up the different maintenance contracts (propose renewal before they expire)
• Managing inventory of equipment’s, spare parts with plan for back-up equipment
• Checking and preparing local and international orders for consumables and spare parts.
• Participate in the assessments of local supplier and feasibility studies in his/her project.
• Support and participate in the implementation phase, guide and support the definition of procedures/protocols for the equipment in his/her area of expertise, and the implementation of corrective and preventive maintenance tools and documentation, plans the orders and monitors stock levels.
• Trains the technicians and the users for appropriate usage of the medical equipment
• Performing and carrying out, all necessary complex / advanced installation, maintenance and repair of MSF medical equipment and ensuring that as few items are out of service at any given time. This includes the following tasks:
• Organizing and participating in the installation of biomedical equipment
• Following the schedule and carrying out preventive and curative maintenance works for the equipment according to the MSF and/or manufacturer's protocols, manuals, and recommendations and ensuring that cleaning and simple maintenance are properly carried out by medical staff
• Reporting any issues or problems on biomed equipment to his/her supervisor and proposing solutions (training of staff on a device, operating procedures, etc.). If maintenance work requires further assistance, documentation or additional tools, this shall be requested from and provided by his/her supervisor.
• Managing the stock of consumable items, filling in the stock cards, carrying out physical stock inventories, executing orders necessary for renewing stock, avoiding any shortage
• Responsible for the equipment and tools, checking they are correctly and safely used, maintaining and renewing them when necessary and keeping the inventory updated.
• Keeping working area clean and tidy.
• Ensuring that all record sheets and books related to maintenance are always completed (including date of intervention, replaced parts, problems and solutions) and preparing needed reports before and after any repair or required maintenance
• Ensure a proper management of the medical equipment

 MSF Section/Context Specifics

• Good knowledge of the medical equipment in the project and be able to provide the general condition and location of this device
• Ensure regular update of the medical equipment inventory on TMS (Track My Staff).
• Keep an update list of the medical equipment suppliers.
• Identify any issues or problems where the equipment is used and propose solution staff training for a device, operating procedure etc)
• Lead the user trainings where needed
• Keep the equipment files and ensure that they are up to date (Identification cards, maintenance forms, stock cards, warranty certificates, servce aggreements, …)
• Plan the daily activities and ensure that the daily maintenances of the equipment are done.
• Ensure that the equipment are well maintained in the facilities by the users.
• Regular update of the maintnenance planning based on the manufacturer manuals or MSF Biomedical Referential.
• Ensure with the pharmacy manager the adequate stock of related items (consumables, accessories and spare parts) for the equipment
• Keep tracking all the orders, and ask for support if case of delay or emergency
• To follow up schedule of outsourced maintenance and supervise service of external contractors
• Maintain good communication between Logistics, Medical and Supply in the management of the medical equipment
• Plan periodic refresher training for users of biomed equipment and to recommed standard procedure for handling and managing biomed equipment.
• With the agreement of MSF medical team and in collaboration with the MoH, supoort when needed the maintenance of MoH biomed equipment and provide recommended solution.

The above mentioned activities and responsibilities are not comprehensive and staff may be assigned additional responsibilities or tasks as required be his/her line manager

Requirements

Education

• Diploma as Biomedical engineer / Electronic technician, Electronic engineer
• Demonstrable technical skills and understanding

Experience

• Experience as a biomedical technician. (Minimum 2 years’ experience with MSF and/or any other INGO or medical organization)
• Supervisor level experience
• Pedagogical skills are an asset.

Language:

• Mission language and local language essential

Knowledge:

• Know and understand all the biomedical devices present on the project(s) including the operating principle, use and technical documentation, of each biomedical equipment on the project/mission

Competencies:

• Results and Quality Orientation
• Teamwork and Cooperation
• Behavioural Flexibility
• Commitment to MSF Principles
• Stress Management