Family Counseling and Development Foundation 

Family Counseling and Development Foundation is a non-governmental humanitarian organization which was established on January 8, 2011 in Yemen. FCDF is specialized in providing mental health and psychosocial support services for 12 years to men, women and children who seek help, including a qualified Yemeni staff who are very specialized in MHPSS.

Job title: Procurement and Logistic Officer in Dhamar Governorate 
Governorate: Dhamar
Work venue: Family Counseling and Development Center – Sana'a
Working hours: Full time (8 hours)
Closing on: 21/03/2025

Duties and Responsibilities:

• Ensure the tracking and documentation of all procurement processes to ensure that items related to health are part of a pre-approved tender process and ensure a transparent and competitive procurement process for all purchases.
• Maintain accurate filing systems with documented and supported records for auditing purposes, and submit monthly reports to the direct manager to ensure compliance with health standards.
• Contribute to the design of the transportation plan for materials and equipment essential for health activities.
• Support the project team in developing specifications for goods and services required for health activities.
• Collaborate with the project team to define technical details, schedules, and contractual requirements to support complex procurements in health sector.
• Establish and maintain good working relationships with local and international suppliers to ensure the timely provision of high-quality health needs.
• Prepare drafts of RFQs (Request for Quotations) and RFPs (Request for Proposals) for review to ensure the best bids for materials and services related to health.
• Obtain quotations from suppliers specializing in medical supplies and relevant equipment.
• Follow FCDF's procurement guidelines and ensure compliance with the policies of FCDF's donors.
• Prepare purchase orders, purchase requests, and amendments related to critical materials and services.
• Maintain procurement files, including purchase order files, ensuring proper documentation of all purchases related to health.
• Create and maintain a supplier database specialized in health.
• Process procurement requests promptly to ensure the periodic availability of necessary equipment and materials for programs and projects.
• Prepare bid analysis, selection memos, and organize procurement committee meetings to ensure transparency and efficiency in selecting suppliers.
• Negotiate prices and obtain the best possible rates and offers for health materials and equipment.
• Review, prepare, and/or amend and process procurement documents for submission to the FCDF finance team for payments related to health purchases.
• Assist in training staff on procurement procedures and requirements.
• Perform any other duties assigned by the management structure.

Qualifications and Requirements:

• Bachelor’s degree in Business Administration, Logistics, Humanitarian Affairs, Public Health or a related field.
• Minimum of two years of experience in procurement and supply management, particularly in health and protection projects or within humanitarian or non-governmental organizations.
• Previous experience in managing procurements related to public health, such as medical equipment or supplies relevant to protection.
• Experience in preparing and analyzing tenders and managing supplier contracts for similar projects.
• Strong knowledge of procurement policies in humanitarian organizations, ensuring adherence to transparency and accountability standards.
• Strong communication skills, with the ability to negotiate with suppliers and contribute to procurement reporting.
• Ability to organize and manage procurement documents and related supply records effectively.
• Strong time management skills, with the ability to manage multiple tasks simultaneously to ensure smooth operations.
• Proficiency in digital procurement systems such as KOBO or CommCare and data management tools.
• Solid knowledge of Microsoft Office (Word, Excel, PowerPoint).
• Strong understanding of public health procurement processes and medical supplies needed for protection projects.