• Job Title: Project Officer
• Starting Date: 29/6/2025
• Application Deadline: 14/7/2025
• Duty Station Al Mahwit Office
• Status: Full time

About VHI

“Vision Hope International e.V. is a humanitarian and development organization working with local communities and authorities in the Middle East and North Africa (MENA) region to transform societies in greatest need. Our aim is to alleviate extreme poverty by providing food security for families, protection and education for orphans, community integration for refugees and people with disabilities, and sustainable development that promotes human well-being. For more information about our organization, please visit our website at www.vision-hope.org.”

Job Description:

The Project Officer will be responsible for overseeing the implementation of project activities FSAC, Health, Nutrition and WASH. This role involves coordinating with local authorities, managing project staff, and ensuring that project objectives are met within the specified timeframe. The Project Officer will work closely with the Project Manager and other project members to ensure the successful execution of the project and also, he/s will lead and supervise the project field staff work.

Duties and Responsibilities

Project Coordination:

• Support Mahwit field Admin in coordination with local authorities in Al Mahwit to facilitate project activities and obtain necessary permissions.
• Ensure effective communication and collaboration with project staff and stakeholders.
• Attend meetings with local authorities and provide regular updates on project progress if needed

Field Implementation:

• Oversee the implementation of project activities in the field, ensuring that they are carried out according to the project plan.
• Monitor the progress of project activities and provide guidance to field staff as needed.
• Ensure that project activities are aligned with the project's objectives and goals.

Reporting and Documentation:

• Prepare and submit regular reports on project activities, progress, achievement and challenges (Monthly, quarterly, finally and as required
• Maintain accurate records of project activities, including beneficiary and project documentation.
• Ensure that all project documentation is up-to-date and accessible to relevant stakeholders.

Team Management:

• Supervise and support project staff in the field, providing guidance and direction as needed .
• Conduct regular team meetings to discuss project progress and address any issues or concerns 
• Ensure that project staff adhere to organizational policies and procedures 
• Developing detailed implementation plans for the project.
• Closely supervising all activities to fulfill the organization’s obligations towards the targets and donors in the programs and projects assigned to it.
• Achieving financial and ethical discipline in all project and program dealings with other parties.
• Manage the field project team, if any, to ensure that all outputs and results are fully achieved.
• Coordinate with other departments in a timely manner to ensure that all activities are carried out in a timely manner and with the appropriate quality.
• Maintain accurate and complete project records, including keeping them in electronic filing systems and paper copies.
• Work closely with the project team to develop mechanisms for implementing joint activities, and ensure that all activities, documents and strategies are evidence-based, high quality, and authorized by the project manager.
• Conduct frequent field visits to the targeted Milhan District to supervise activities and give feedback and guidance to project field staff, 
• Ensure a safe working environment for all people involved in project implementation and maintain the highest standards of behavior when working with the target and host communities.
• Support all project aspects and VHI departments to apply their roles with smooth way.
• Follow up any required tasks from project staff, HR, Program, finance, procurement and logistic 
• Support the project manager in preparing financial tasks such as summaries and entitlements etc.
• Any other tasks assigned by the project manager.
• This job description is not intended to be exhaustive, and the employee will also perform other related project duties as required by the project manager

Education And Skill Requirement:

• A bachelor's degree in business administration, Project Management, Social Sciences, or a related field.
• Minimum of 3 years of relevant experience in humanitarian or development projects.
• Prior experience supporting project implementation, 
• Very good in English; written and spoken
• Excellent computer literacy and administrative skills. Ability to work both independently and as part of a team, under tight deadlines.

Additional job responsibilities:

• The duties and responsibilities as set out above are not exhaustive, and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience related to the project requirement.

Additional Considerations:

• The Project Officer must adhere to VHI policies and the code of conduct, as well as faithfully and responsibly represent the organization.