JOB TITLE:  Accounts Officer
LOCATION:  Aden, Yemen 
CONTRACT DURATION: 06 Months (Extendable based on performance and funding)
START DATE:  ASAP 
SALARY GRADE:  According to SIF’S National Staff Salary Scale

Organizational Profile:

Secours Islamique France (SIF) is an international Non-Governmental Organisation that has been working in France and around the world for over 30 years, taking action wherever there are humanitarian and social needs to be addressed. SIF believes in a more just and caring world where the basic needs of the vulnerable people are met. SIF is committed to reducing poverty and vulnerability across the world, without proselytising or discriminating. It implements emergency relief, development programmes and advocacy programs. In Yemen, SIF implements programs to support vulnerable communities in different parts of the Country in various sectors. 

Purpose of the Position:

Based in Aden, the Accounts Officer operates under the direct supervision of the Administrative Coordinator. This role demands expertise in NGO accounting and the management of program operations.

He/she is:

• Serve as an integral member of the finance team, playing a crucial role in financial operations, with primary responsibility for the mission's accounting, including both capital and field offices.
• Take primary responsibility for bank payments, ensuring compliance with financial regulations.
• Finalize payroll with HR, and prepare accounting statements, including bank reconciliations and advance follow-ups.
• Upload monthly accounting books into Microsoft Business Dynamics in accordance with HQ requirements.
• Execute tasks and produce necessary documents, reports, and feedback to support SIF in achieving its objectives, while ensuring robust self-audit and monitoring capabilities.

Duties and Responsibilities:

The Accounts Officer shall be responsible for the following tasks: 

Objective 1: Mission Payment Processing and Management 

Activities:

• Follow & implement all SIF policies, procedures, grant compliance and documentation requirements.
• Prepare all bank-related payment vouchers, including those for both capital and field offices.
• Keep record of all Field Offices payments, and advances on excel worksheet, update every day and reconcile on weekly basis.
• Print all payment vouchers and match with the documents and file.
• Disburse or receive authorized Bank payments and receipts.
• Ensure all required documents are attached; calculations are correct, appropriate approvals and reviews are made as per the SIF Policy before payment.
• Import of all accounting books into Microsoft Business Dynamics in accordance with HQ requirements.
• Put the correct chart of accounts code, project and contract code, and budget line on Payment voucher and accounting books.
• Verify that all the receipts/invoices are correctly filled and they are eligible for SIF accountancy (indicating: date, details of the supplier, clearly written figures with the stamp PAID)
• Ensure that accounting date are properly and correctly filled into Accounting Books.
• Ensure that “Third Party Codes” should be correct in accounting books and ERP.
• Match invoices/receipts with payment vouchers, GRN and other required documents.
• Prepare cash advance reconciliations and submit for review/approval every week and at the end of the month.
• Maintain all financial systems for the SIF Field office, and ensure full compliance with SIF financial (SOP’s).
• Check & maintain the correct allocation of expenses & charging to right budget line and project at all payment vouchers i.e., Bank/Cash. 
• Close the monthly accountancy of the mission on the first of each month and upload it in the ERP.

Objective 2: Tax Management:

Activities:

• Ensure all income taxes, withholding taxes, and other taxes are withheld and paid as per the requirement of Govt. of Yemen.
• Ensure that monthly withholding Taxes submitted to Govt. on time.
• Ensue that there should be No difference in amount calculation should be equal in Withholding and Payable Taxes in Accounting Books and in ERP.

Objective 3: Payroll Management

Activities:

• Work with HR focal person for processing of Monthly Payroll 
• Ensure the Salary charging is correctly done as per approved allocation.
• Deduct salary tax on staff salaries. 

Objective 4: Internal and external Coordination:

Activities:

• Internal Bank Transfer Amount should be accurate in Accounting Books and in ERP.
• Organize and ensure the withdrawals from the bank, the money changing and transfers to field bases
• Follow-up all documents concerning the bank (local funds received, transfer request letters, etc.).
• Liaison with bank for addition and deletion of bank signatories or any other relevant requirement or opening of the new bank account as per the mission need.
• Coordination with field offices for approval of payments.

Objective 5: Internal and External Audits 

Activities: 

• Preparation of the accounting reporting and audit documentation. 
• Feedback replies to HQ accountancy on monthly basis
• Ensure Internal control audits and initiate and implement actions necessary to correct weaknesses.

Objective 6: Filling and achieving of financial documents: 
Activities:

• Ensure accurate Monthly Accountancy Archiving with Accounts Assistant (Filling, Scanning of all the vouchers of Capital & Base accountancies after finalization from Supervisors)    
• Keeping updated records of pre payments in respect to staff insurance, rents for all programs and their monthly amortization. Also keeping track of their utility bills and travel expenses.
• Maintain Safe and Clean Working Environment by complying with procedures, rules and regulations
• Performs other tasks and duties as assigned by the line manager.

Qualifications and Requirements

• University degree in Finance or Accounting is required or alternatively.
• Minimum of 2 years of experience in a same role.  
• Good computer skills; word, excel, PowerPoint and database.
• Very good communication skills and team player, as well as ability to work individually.
• Fluency in English language is required 
• Demonstrated organizational ability is strongly desire.
• Accuracy in record checking.
• Ability and willingness to travel away from home.
• Flexibility and adaptability are required.

Ethics and Professional Practice

Child Safe-Guarding Policy. 

SIF commit to respect the “Do no harm” humanitarian principle and ensure child safety is paramount in all its activities. SIF implements a Child Safeguarding Policy (CSP) and implement all necessary measures to ensure that only those who are suitable to work with vulnerable people, in particular with children join the organization. This position is subject to criminal records disclosure and reference checks.