Médecins Sans Frontières (MSF) is an International Humanitarian Organization providing medical aid to populations in distress, victims of natural and man-made disasters and victims of armed conflict, regardless of race, religion and political believes. For more information, visit our Arabic website, www.msf-me.org

Médecins Sans Frontières France is looking for:

Fin/ Hr Assistant 

Location: Aden Project
Contract duration: Six (6 months (renewable)
Contract type: Part-time Fixed-Term contract
Reporting to Hierarchical: FIN / HR Manager

Main Purpose
    
Execute administrative tasks and do follow up of project accountancy, according to administration man-ager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.

Key of responsibilities:

• Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments. 
• Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability. 
• Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance. 
• Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management. 
• Update Social security & Tax office employee files in order to meet legal requirements and duties. 
• Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll. 
• Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests. 
• Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative. 
• Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc. 
• Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity. 
• Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation. 
• Make all administrative information available to the staff (posting, meetings, etc.) 
• Classify and prepare all accounting pieces as requested by the Administration Manager. 
• File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager and/or the Accounting Manager (ACMA). 
• Support the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings upon request.

MSF Section/Context Specific Accountabilities:

1.    Cash, Payment and Accounting Support

• Manage daily cash operations, process authorized payments (cash, cheque, or transfer), and maintain accurate advance and cash book records in compliance with MSF procedures.
• Organize, code, and enter accounting documents (invoices, receipts, transfers) into UNIFIELD weekly; perform reconciliations and ensure proper filing.
• Support monthly financial closure by assisting with bank /UNIFIELD reconciliations and preparing documentation for Coordination review.

2.    Bank & Financial Liaison

• Communicate with banks for statements, cheque requests, and transfer execution under supervision.
• Carry out approved financial transactions in accordance with MSF financial security protocols.

3.    Employment Administration

• Prepare employment contracts as instructed, ensuring alignment with legal and internal MSF requirements.
• Organize onboarding documentation for new hires, including contract signature and initial briefing on internal policies.
• Track contract and probation deadlines and maintain updated staff files (digital and hard copy). Ensure updated Job Descriptions, and that all MSF staff have signed and understood it

4.    Leave & Roster Monitoring

• Update Homère with staff leave data and validated rosters.
• Assist in monitoring leave balances and verifying compliance with internal leave planning.

5.    Payroll & Advances

• Enter payroll variables (attendance, overtime, etc.) into Homère and prepare monthly payslips.
• Process and track salary advance requests and update payment tracking sheets.
• Collaborate with HR Manager for timely payroll validation and adjustments. 
• Responsible for the HOMERE for the project, creating staff files, updating staff info/data on a regular basis.

6.    End-of-Contract Processing

• Draft end-of-contract documents (final payslips, certificates, clearance forms).
• Ensure all documentation is checked and approved before handover to the employee.
• Provide administrative support during the exit process.

7.    Social Security & Tax Compliance

• Submit routine updates and declarations to the tax and social security offices.
• Archive all related documentation and ensure filing is up to date and accessible.

8.    Administrative Support & Filing

• Assist in maintaining HR and finance archives, ensuring documents are logically filed and accessible.
• Share HR/admin notices and updates with staff via notice boards or internal communication channels.
• Support meeting preparations, document translations, and trainings as required

9.    Supervision

• Hierarchically supervise cleaner of the warehouse.

QUALIFICATIONS AND SKILL REQUIREMENTS

Education    

• Bachelor’s degree in human resources, Business Administration, Finance Accounting, or related field. 
• A combination of education and relevant professional certifications (e.g., HR Certification, Payroll Certification, or Accounting/Finance Certification) will be considered an advantage.

Experience    

• Essential previous working experience of at least two years in relevant jobs.
• Advanced knowledge of HR and payroll systems, financial procedures, and administrative processes is highly desirable.
• Strong analytical, organizational, and reporting skills with the ability to work with sensitive and confidential information
• MSF experience mandatory

Languages:  English is essential

Knowledge: 

• Essential Computer literacy (word, Excel, Outlook, Internet)
• Desirable MSF accounting sortware and payroll Homere, payroll and social laws

Competencies    

• People Management and Development 
• Commitment to MSF Principles
• Behavioural Flexibility
• Results and Quality Orientation 
• Teamwork and Cooperation